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Student Involvement Fair 2022

Student Involvement Fair 2022 – Friday August 26, 2022, 3-5 PM

Welcome to our Student Involvement Fair information webpage.  Do you want to learn more about the Organizations in the Vanderbilt community? Take a look at our page to learn more about Vanderbilt’s student organizations and opportunities to get involved.  This event is a great opportunity for incoming and returning students to connect with many student leaders, discover organizations they might want to join, and become a part of a community that best align with and will also challenge students’ personal values!

Student Involvement Fair

The health and safety of our Vanderbilt community are our highest priority.  In compliance with the University’s Return to Campus Policies and Guidelines along with the Center for Disease Control’s (CDC) recommendations with regard to social distancing, we will host the Student Involvement Fair scheduled for August 26, 2022 from 3-5pm in person inside the Recreation and Wellness Center Field house.

This event will provide incoming first-year and transfer students with the opportunity to learn about our active student groups, and to help them connect with a community away from home.

It is also our hope that through this event, Student Organization Leaders retain the opportunity to successfully meet their mission objectives and continue to expand the community that contributes to the fabric of our Vanderbilt community.

Organizations from the following categories will be participating:

  • Arts/Programming
  • Club Sports
  • Cultural
  • Greek Life (Fraternities/Sororities)
  • Religious
  • Service
  • Special Interest

What to Expect at the Involvement Fair at The Rec Center Fieldhouse

Large items such as paddles, motor cars, small boats or any items that take up a lot of space will not be allowed this year to ensure the proper operation of our event.  Due to COVID -19, we will be limiting the Student Involvement Fair to 300 student organizations this year.  If your organization plans to participate in this event, please make sure that your group completes its RSO Registration and 2022 Student Involvement Fair Participation Form .

Helpful Tips At The Fair For Student Org Hosts

  • Have your laptop(s) and other electronic items fully charged before arriving since no one will have access to electrical power
  • Have Personal Protective Equipment (alcohol wipes, hand sanitizer, masks etc.) available.
  • Create a trifold highlighting information about your organization’s mission, goals, and accomplishments
  • Have digital flyers (QR Codes) ready with information about how to get involved and upcoming meetings and events
  • Wear branded apparel or coordinated items and name tags to make it clear which organization you are with
  • Make a plan for how you will make students interested in coming to your table (ex. giving away individually wrapped swag, etc.)
  • Please use all available trash bins to dispose of any garbage or unwanted items.

Helpful Information For Attendees

This year, the Student Involvement Fair will take place at the Recreation and Wellness Center Field House on August 26th from 3:00-5:00 pm. 

The address for the location is:

2700 Children’s Way
Nashville, TN 37212

We encourage you to stop by and connect with over 300 student organizations in person or virtually, enjoy some free items,  and meet our newest members of the community, including transfer students and members from the class of 2026.  You may check back with this page periodically for updated information.

Helpful Tips:

  • Please make sure to have your phones ready to scan the QR Codes before the entrance.
  • Once inside, another QR Code will be available for you to scan.  That will open up your Student Involvement Fair Map.
  • Have your phone handy for scanning QR Codes from student groups that you may be interested in joining.
  • Please drop by the Information Tables if you have any questions.
  • The organization categories will be be color-coded on the organization list and on the area map. Balloon columns of various colors will be placed throughout the field house along with the category names in balloon letters to give you a sense of the organizations in the area.
  • Please use all available trash bins to dispose of any garbage or unwanted items.
  • Connect with all of the organizations that you are interested and learn more about them at their tables.

See a map of the Field House layout for the Involvement Fair here.

Organizations currently signed up for the Student Involvement Fair

This year, the list of organizations who submitted their RSO registration and confirmed attendance to this event can be found below, organized by category.  If your organization is not listed and you would like for them to attend the fair, please check to see if:

  • Your organization completed their RSO registration on Anchor Link
    • If so, check to see if it was approved by clicking on the “Submissions” option on Anchor Link (click on your initial or picture on the top right side of the page).  If not completed and approved, please complete the form and make sure to check “Yes” when asked about the Student Involvement Fair.  This must be completed by August 12th in order for your organization to participate in the fair.
    • To complete registration, student leaders must have admin access to their group’s page and must log in to Anchor Link with their VUNet ID and password
    • Once logged in, click on the, “Manage Organization” button on the top right side of the page and a blue button labeled “Re-register Organization” should appear in the middle of the page
    • Click on the button, read all of the instructions, and follow the steps provided carefully.  This will impact the approval.
  • Your organization checked “No” on a completed and approved registration form
    • If your organization checked, “No” to the Student Involvement Fair but would actually like to attend, please make sure to complete your organization’s RSO registration and the 2022 Student Involvement Fair Participation Form  by August 12th.

Creating Your In-Person Event and Tracking Attendance

To begin tracking attendance at the Fair, start by creating an event for your organization in Anchor Link entitled “_______at the Student Involvement Fair.” Once this event is created, you are able to determine the tracking method that works best for you and your organization.  Visit the Anchor Link Resource Page for ways to track attendance using the platform.  If this does not work for your organization, then you are welcome to gather emails on an excel document or have prospective members provide you with their email address on a sheet of paper.  You are encouraged to use a method that is safe and easy for you to administer.  

Additionally, when registering your event, please select “show to” Organization Members only so you do not appear on the overall event calendar. Visit the Anchor Link Resource Page for directions on registering your event. Your event will be denied if it is registered improperly.