Register Your Org SOLS

Existing Student Organizations

Student leaders must renew their organization’s registration each year in the spring, typically after spring break, by completing the registration process within Anchor Link.

Student Organization Registration Deadline

Friday, May 15, 2026 | 11:59 p.m.

Organizations must submit their registration renewal forms by the deadline in order to participate in the Student Involvement Fair.

The registration process serves to provide current information to Student Affairs and the University population at large. Organizations are encouraged to examine their missions and memberships and to set goals for the academic year.

Transfer Organization to New Student Leader
- Registration must be completed by an INCOMING student organization officer who will hold their position in the new academic year. Student organizations who do not anticipate having turnover until after the registration deadline should notify our office at studentorganizations@vanderbilt.edu.
- Before a student organization officer begins completing the registration process for their organization, they must have administrative access to their Anchor Link page. If they do not have the ability to make updates to their organization’s page, they must reach out to their outgoing officers to grant them access to the page.
Leadership Eligibility
Registration Renewal Process
- Log into Anchor Link and go to your organization’s account.
- Click on the “Manage Organizations” button on the top right side of your screen.
- Click the “Register” button under your organization’s name on the organization’s home page.
- Follow the instructions provided to complete your registration. Please review the list below for the materials you will need in order to complete the registration process.
- As you work on the form, the system will save your content each time you click the “Next” button at the bottom of any page. To return to a registration form you have already started, go your initials or picture on the top right side of your screen (Anchor Link homepage) then click “My Submissions” and select the “Organization Registrations” tab. Look for your registration then click on the eye to open it. Click on the title of the page you would like to return to.
- When the registration is complete, click the submit button.
- Your adviser should be notified via email to review the registration and give it a thumbs up if everything is correct. Please make sure that your current Adviser is listed as Adviser (Formerly Coaches Fall 2022) in your organization’s Anchor Link page.
  - Please follow up with your adviser to confirm that they were flagged to review the form. If they were not, they can update their notifications by editing their profile and going to their notifications tab. Please note that SOLS will not approve any registrations that have not been reviewed and approved first by the organization’s adviser.
- Once the adviser approval is made, a member of our office will review and provide a final approval.
Items Needed for Registration Renewal Process
- Name, Vanderbilt email address, phone number, and VUnetID for the president, vice president, treasurer, and secretary or their equivalent. There must be four different student officers.
- Name, Vanderbilt email address, campus phone number, and cell phone number for your faculty or staff advisor.
- Electronic version of the organization’s constitution to upload.
- Electronic (scanned) version of the Task Number Creation Form | PDF Version to upload in order to have an on campus account for organization financial transactions. This is only for organizations that do not have Task Numbers.
- Electronic profile picture to upload.
- Vanderbilt.edu email addresses for all members and officers of your organization either separated by commas or entered on address per line. This is a very important step to ensure membership information is accurate.
- Completion of START asynchronous training by listed officer, and upload of certificate of completion.
Student Organization Training
If Your Organization Did Not Renew Registration By Deadline
- If your organization did not complete the registration renewal process by the deadline, then your organization’s Anchor Link account will be frozen.
- Officers currently on the roster can still access their group through “My Shortcuts” in the top gold toolbar of Anchor Link to renew registration, but the organizations are no longer publicly accessible.
- Organizations that have not completed the re-registration process cannot access their task number (financial account) and will not receive their Student Org Funding until the process is complete. P
- Please contact studentorganizations@vanderbilt.edu if you cannot access your group or have questions about the registration process.
Changing Organization Name or Adviser

You may send an email to studentorganizations@vanderbilt.edu with your request.
Eligibility
To be eligible for registration renewal, an organization must:
- Be organized and run by four student officers who are full-time registered students as defined by their schools. Officers must maintain a minimum 2.0 cumulative GPA and may not be on academic or disciplinary probation.
- Have at least one full-time, permanent, Vanderbilt faculty or staff member as its Adviser.
- Maintain all funds on deposit in an account of good standing through the Student Affairs Finance Office and follow appropriate accounting procedures (special conditions apply to fraternities, sororities, and Vanderbilt Student Communications divisions).
- Be funded by its members or the University (ex. AcFee/SOF,
- departmental funding, member dues, etc).
  Limit its voting membership to Vanderbilt students.
- Have purposes that do not overlap significantly with those of any other registered organization. This includes purposes that are nuanced to existing organizations.
Policy Compliance

All Registered Student Organizations (RSOs) at Vanderbilt must comply with University policies and regulations, including the non-discrimination policy. Your organization, including all members, officers and advisors, must abide by all Vanderbilt regulations, policies, and procedures, as outlined in the Student Handbook.
During the registration process, your organization will upload a signed affirmation statement affirming the compliance of your organization with the University’s Non-Discrimination Policy. You need not and should not include your own non-discrimination statement in your constitution.

New Student Organizations

Student Leaders who desire to create a new organization must complete a New Organization Interest Form. The application period takes place only during the spring semester, from early to mid January.

The New Organization Interest Form is currently closed.

How to Start Your Organization
Any student member of the Vanderbilt University community can begin a new student organization by following the guidelines below:
- Review the Student Organization Directory to see if any groups with overlapping missions exist
- Determine whether there is enough interest in your idea for an organization by having an informational meeting
- Once you have determined there is sufficient interest, meet with those members who will form the executive board and write a constitution. You will be asked to upload an organizational constitution during the registration process.
- Choose an Adviser who is a full-time University faculty or staff member. They will need to attend an Adviser Training hosted by SOLS prior to serving in this role.
  Adviser Information
  Please note that the Office of Student Organizations, Leadership, and Service does not have a list of Advisers who are interested in advising student organizations nor does the office provide Adviser referrals for student organizations. Student organizations are encouraged to ask faculty/staff representatives who they have an existing relationship with and who have an interest in the mission of that student organization to serve in that role.
- New sports clubs must obtain approval from the Vanderbilt Recreation and Wellness Center prior to registering their organizations.
- Complete the New Organization Interest Form through Anchor Link.
Approval Process
- The New Organization Interest Form provides our office with up-to-date information about the organization’s intended mission, contacts, and financial needs.
- Forms are collected and reviewed by a student-led committee during the application period. Should more information about the organization be needed, the applicant will be contacted.
- You will receive a notification with an approval or denial from Student Organizations, Leadership, and Service. You will also receive an email at your Vanderbilt.edu email address if you have “All Notifications” selected on the “Notifications” tab in your profile. This is also how you will receive notification if there is any information missing from your registration. Please be on the lookout for these notifications.
- Approval/denial of the form may take place after the submission deadline. Due to the high volume of applications and the nature of the submissions, the review time may be impacted.
- When approved, you will be notified when an account has been created for your organization in Anchor Link. You will now be able to officially register as a student organization.
- Your organization will be listed in the Anchor Link “Organization Directory” with the following statement as your summary: “This group is in the process of completing the approval forms to become a Registered Student Organization (RSO).” This statement is required to remain in place until your organization is officially approved as an RSO. Organizations that have not been approved as RSOs may not use the Vanderbilt name or any of its marks in any form, print or electronic, including social media;
Registration Process
- After review and approval, your organization will be notified and may begin to conduct student organization business.
- Log into Anchor Link at anchorlink.vanderbilt.edu and go to your organization’s account.
- Click the “Register” button under your organization’s name on the organization’s home page, and follow the instructions provided. Please review the list below for the materials you will need in order to complete the registration process.
- As you work on the form, the system will save your content each time you click the “Next” button at the bottom of any page. To return to a registration form you have already started, go to “Your name” in the top black toolbar then click “Involvement” and select “Submissions” and the “Organization Registrations” tab. Click on the eye to open your registration and click on the title of the page you would like to return to.
Items Needed for New Student Organization Registration Process
- Name, Vanderbilt email address, phone number, and VUnetID for the president, vice president, treasurer, and secretary or their equivalent. There must be four different student officers.
- Name, Vanderbilt email address, campus phone number, and cell phone number for your faculty or staff advisor
- Electronic version of the organization’s constitution to upload.
  Electronic (scanned) version of the Task Number Creation Form to upload in order to have an on campus account for organization financial transactions.
- Electronic profile picture to upload.
- Vanderbilt.edu email addresses for all members and officers of your organization either separated by commas or entered on address per line. This is a very important step to ensure membership information is accurate.
Eligibility
To be eligible for registration as a new group, an organization must:
- Be organized and run by four student officers who are full-time registered students as defined by their schools. Officers must maintain a minimum 2.0 cumulative GPA and may not be on academic or disciplinary probation.
- Have at least one full-time, permanent, Vanderbilt faculty or staff member as its Adviser.
- Maintain all funds on deposit in an account of good standing through the Student Affairs Finance Office and follow appropriate accounting procedures (special conditions apply to fraternities, sororities, and Vanderbilt Student Communications divisions).
- Be funded by its members or the University (ex. AcFee/SOF,
- departmental funding, member dues, etc).
  Limit its voting membership to Vanderbilt students.
- Have purposes that do not overlap significantly with those of any other registered organization. This includes purposes that are nuanced to existing organizations.
Leadership Eligibility
Policy Compliance

All Registered Student Organizations (RSOs) at Vanderbilt must comply with University policies and regulations. Your organization, including all members, officers and advisors, must abide by all Vanderbilt regulations, policies, and procedures, as outlined in the Student Handbook.
Non-Discrimination

During the registration process, your organization will upload a signed affirmation statement affirming the compliance of your organization with the University’s Non-Discrimination Policy. You need not and should not include a non-discrimination statement in your constitution.

Registration Status

Status Descriptions
- Not Started: RSOs with this status have not begun their registration and are advised to begin immediately and finish prior to the deadline.
- In Progress: RSOs with this status began their RSO registration but have not completed their portion of the form yet. They are advised to complete it prior to the deadline.
- Pending: RSOs with this status completed the form and are waiting for the form to be pre-approved by their advisers or final approved from SOLS. No further action is needed at this point unless the form is denied and resubmission is requested
  Forms may remain “pending” on Anchor Link past the registration deadline as all forms are reviewed. This is normal. Organizations that remain “not started” however, have not submitted a registration renewal form and must do so by the deadline to remain active for the academic year.
How to Check on Organizations' RSO Registration Status
Please view your status in Anchor Link by following the instructions outlined below. Note that the registration must already be started at this point.
- Click on your picture or initials on the top right of your screen and select “My Submissions” on the dropdown.
- On your “My Submissions” page, click on the “Organization Registrations” tab to view your submitted registrations.
- You can view your status on the "My Submissions" page. If you would like to review and/or update your submission, click on the eye corresponding to your submission in on the "Action" column.

Sample Constitution

Organizations are required to submit an updated constitution annually. This document will be reviewed and approved by Student Affairs. Additionally, the organization must highlight the changes in their document and upload it to their registration. Student Leaders may review their organization’s constitution from the “Documents” section of your group’s page on Anchor Link.

Why Have a Constitution?

Constitutions/Bi-Laws serve many purposes for student organizations by helping student groups determine various student organizational practices, providing guidance to student officers when making changes, outlining election processes and community standards and even educating its members on other. This document serves as guide to build organizational culture within a community but also provides transparency to current and prospective members. All Vanderbilt RSO must have a constitution that is open and available for viewing in Anchor Link.
Important Language To Use In Constitution
In light of the Supreme Court’s recent decision in the SFFA case regarding race conscious admissions, The University wants to ensure that all programs and organizations are operating consistently with the Court’s ruling and interpretation of the law. As part of that effort, we are providing guidance to student organizations so that they can continue to carry out their stated purposes, while also being consistent with the Court’s ruling.
As such, it is essential that governing documents, policies, practices, and organization descriptions make it clear that membership and participation are not contingent upon any prohibited characteristic. The University would like to reiterate that we are committed to diversity, inclusion, and belonging and will continue to support these efforts and our student organizations. We have provided some examples of language and practices that align with diversity-oriented missions and the new legal landscape.
Examples of permitted descriptions, purposes, and membership policies:
Purpose
- To promote awareness of [Insert Issue] within the University, the local community, and beyond, to foster a campus community more inclusive to [Insert Group(s)]. [Insert Organization] strives to [Insert Goal(s)] regarding [Insert Issue(s)], [Insert how Organization will accomplish this]
- To foster a community between [Insert Group(s)] members of the Vanderbilt community and others who share an interest in the [Insert Descriptor(s)] culture and identity.
- The goals of the [Insert Organization] are to promote [Insert Issue(s)] of the [Insert Group(s)] amongst its members and the Vanderbilt Community at large; to provide strong links among the [Insert Group(s)] and the Faculty at Vanderbilt; and to keep the Vanderbilt Community informed on events and issues that affect the [Insert Descriptor(s)]. All these goals shall be accomplished through [Insert how Organization will accomplish this].
Membership
- Membership shall be open to all those whose interests coincide and reflect those of this Association.
- [Insert Org. Name] will be open to anyone within the Vanderbilt community (students, faculty, staff, and Alumni) who wishes to advance and share the purposes of this organization.
- Membership is open to all Vanderbilt students with at least a [Insert GPA] GPA and who are interested in the goals of the [Insert Organization] upon approval of membership requirements.
Other Notes
- Please do not describe your organization as “group of [race, ethnicity, sex, or religion] who…” This language suggests that membership is exclusive to those who identify as being a member of the previously mentioned categories. Instead, you may describe membership as “students who are committed to/have demonstrated commitment to the purpose/community of the organization.”
- Be explicit that application or membership is open to all who support the organization’s mission.
- Clearly articulate membership requirements and how potential members will be selected.
- Ensure that selectivity is not based on racial, ethnic, sex, or religion but rather clear, unbiased, and objective criteria.
Basic Constitution Structure

Constitution and By-laws
Any organization must have some procedures by which to conduct its business. A Constitution and By-laws are effective ways of establishing those procedures. The Constitution and By-laws traditionally are two separate documents. The Constitution sets forth the general principles creating the organization, and membership and officer responsibility. The By-laws contain in more detail the procedures to be followed for meetings, decision making, officer selection, and financial transactions.
Generally, recognized student organizations are of a size that calls only for a Constitution. The following is a suggested outline for information to be included in a Constitution:
Article I: The name of the organization.
Article II: The purpose of the organization.
Article III: The membership of the organization including (1) categories of membership such as “active” or “associate,” with rights and privileges of each; (2) qualifications and eligibility including provisions for application, acceptance, and termination, and (3) membership dues and collection procedures.
Article IV: The officers of the organization (specifying each office, including the adviser), their responsibilities and authority, term of office and procedures for election, removal, and filling of vacancies.
Article V: The meetings of the organization including (1) the time for regularly scheduled meetings, (2) procedures for calling special meetings (3) required notice of meetings, and (4) quorum, order of business, and disposition of minutes.
Article VI: The administrative board, cabinet, or executive council of the organization which may be entrusted with any administrative authority and responsibilities.
Article VII: The committees of the organization including the process of appointment, responsibilities, and reporting.
Article VIII: The parliamentary practice to which questions will be referred.
Article IX: The procedure for amendments including advance notifications, number of readings, and required vote for adoption.

Registered Student Organization (RSO) Privileges

Financial support from the University (Student Organization Funding allocation, and other sources when available)
Use of University facilities for conducting regular business. Student organizations are prohibited from establishing offices, social spaces, or living quarters, off-campus.
Use of University meeting rooms and facilities at no charge or at a reduced rate.
Use of University electronic resources (e.g., Anchor Link, listservs, University-hosted website), and member subscription to the student leader listservs maintained by SOLS.
Use of common space and storage space allocated for registered student organizations.
Opportunity to solicit funds from, or make sales to, members of the University community on campus.
Participation in the annual Student Involvement Fair and other programs promoting participation hosted by the University.
Opportunity to advertise and promote the organization and its purposes on campus, and to advertise in Student Affairs-supported publications and other media.
Ability to publish events on Anchor Link and in the University Events Calendar.
Use of the official registered student organization mark, which incorporates the Vanderbilt University logo, official University spirit marks, and the name “Vanderbilt University,” or titles indicating institutional affiliation, such as “Black and Gold,” “VU,” or “Commodore,” for purposes generally consistent with the organizations’ purposes and their usual activities or to identify themselves as campus groups (See Marketing and Communications policy for more information).

Unrecognized Organizations

All Registered Student Organizations (RSOs) hold affiliation to the University which grants privileges and the ability to operate described in the Student Engagement Section of the Student Handbook. For students considering membership in student organizations, it is important that they only consider these groups.

There are organizations that are no longer recognized at Vanderbilt. They are not subject to oversight by university staff and have elected to forgo support resources and other benefits provided to recognized student groups. Students are strongly advised against joining these organizations.

View Organizations No Longer Recognized at Vanderbilt

If you have questions about student organizations, please contact SOLS@vanderbilt.edu.

Register Your Org