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SOLS

Finances

Student Organization Fund Overview

  • Application Process

    The 2026 Student Organizations Funding Application is now open.  The undergraduate application will close on March 2 at 11:59 pm and the graduate/professional application will close on March 6 at 11:59pm. Students are encouraged to apply to join the Student Organization Fund Subcommittee to assist with reviewing applications and recommendations.  This application closes on Feb 13.

    In order to access the Student Organization Funding application, first login to your Anchor Link account. Then, go to your organization’s Anchor Link page and click on “Manage Organization” in the top right corner. Once you have done that, navigate to the “Finance” tab. You will then see a blue button in the top right corner called “Create New Request”, click on that and then select “Create Budget Request”. Here you will find the “2026-27 Student Organization Fund Request” budget form. Please note that there are two separate forms for undergraduate and graduate/professional organizations.

    All the necessary instructions are provided right on that page, so please make sure you read those before moving forward. Additional information on how to fill out the application can be found in this tutorial video. Only organization presidents or treasurers should be completing and submitting the form.

    Please remember this application is a budget proposal for the upcoming year (2026-2027). We ask that you fill out the form assuming your organization will be able to conduct all events as normal in the upcoming year.

    • Undergraduate and graduate/professional Registered Student Organizations (RSOs) are eligible to apply for Student Organization Funds in the spring semester of each academic year.
    • The funding granted in the spring is applicable the following academic year (year in which the funding would be used).
    • Information about the Student Organization Fund can be requested by e-mailing studentservicesfee@vanderbilt.edu.
    • Groups are required to keep detailed records (including tracking attendance through Anchor Link events) of each expenditure for each event in order to apply for Student Organization Funds.
  • Distribution
    • Student Organization Funds are distributed to RSOs that received an allocation from the Student Organization Funding Committee.
    • Organizations receive their full allocation in the fall semester.  Only one allocation will be made this year.
    • Please refer to the asynchronous Treasurer Training for information and guidance on spending.

    Note: Funding can only be distributed to student organizations with a task number.

  • Criteria
    • The student organization must be an RSO (not a student-led department, initiative or other kind of Non-RSO).
    • In general, Student Organization Funding is allocated to student organizations that sponsor events open to the entire campus;
    • For more detailed criteria, go to the Student Organization Fund Anchor Link Page and view the “Documents” section.
  • Restrictions
    • Requests to purchase or supply alcohol or tobacco to students.
    • Requests for programs, which exclude participation or membership to segments of the Vanderbilt population, or where certain groups of students are not fully included in the event.
    • Requests to fund charitable donations or expenses intended to directly and solely benefit non-Vanderbilt students or agencies;
    • Requests for funding to directly maintain or establish a reserve or cover another RSO’s financial deficit.
    • Up to $3,000 may be used for internal operational expenses (Printing, membership t-shirts, retreats, GBM food, etc.).
    • Requests to fund travel, unless it is core to the mission of the organization.
  • Best Practices

    Suggestions to reduce operational expenses and maximize future Student Organization Funding:

    • Maintain an ongoing record of expenses and revenues for your organization throughout the year. This will make completing the application easier, as well as help you properly budget each year. Your finances will be updated in Anchor Link on a weekly basis.
    • There are plenty of spaces to meet on campus that can be reserved free of charge, including meeting rooms and classrooms. Contact Student Centers to reserve space.
    • Some less costly advertising options are: VSG Newsletter, Instagram and other social media.
    • Spend responsibly. Be sure you get multiple quotes to get the best pricing.
    • Fundraise throughout the year and utilize outside sources of revenue to fund long-term purchasing goals.
    • Collaborate with other student organizations whose initiatives may align with your own.
    • Prepare for next year’s application process by saving all receipts and keeping a running total of event costs.
    • Organizations are required to input all events in Anchor Link and track attendance at those events. Untracked attendance for events or programs that use SOF funds may result in losing the opportunity for SOF funding in the future. This information is used to evaluate your organization’s annual application for SOF funds.

    Questions regarding Student Organization Funds should be addressed to studentservicesfee@vanderbilt.edu.

How to Spend Student Organization Funds

  • How To Charge A Non-Greek Student Organization

    In order to charge a non-Greek student organization, you will need to input the organization's student task number in Oracle, our finance software system. 

    Find Non-Greek Organization Task Numbers

    If your organization is not listed and has a task number, visit the Anchor Link Resource Website to learn how to find your organization’s Task Number.

    When entering information in Oracle, the set of numbers below is what is entered in the system to complete a requisition or expense report. The POET string (Project, Organization, Expenditure Type, and Task numbers) and COA (Chart of Accounts) strings are the same for all Non-Greek Student Organizations except for the 'Task Number' which is an organization’s unique identifier and the 'Expenditure Type' which varies depending on the expense listed.

    POET:

    P Project: SO_280200
    O Organization: 30500
    E Expenditure Type: choose from the dropdown based on specific type of transaction
    T Task: the organization's Anchor Link ID number

    COA:

    The COA should be 300.10.30500.xxxx.071.000.STU.0.

  • How to Charge a Greek Organization

    In order to charge a Greek student organization, you will need to input the organization's student task number in Oracle, our finance software system. 

    Greek Organization Task Numbers

    If the Greek Organization that you seek is not listed, please contact the Greek Life at greeklife@vanderbilt.edu. 

    While the same process is used in Oracle to input the POET and COA strings for Greek student organizations, the set of numbers below apply only to Fraternities and Sororities with task numbers.

    POET:

    P Project: SO_280201
    O Organization: 30400
    E Expenditure Type: choose from the dropdown based on specific type of transaction
    T Task: the organization's Anchor Link ID number

    COA:

    The COA should be 300.10.30400.xxxx.061.000.STU.0.

Student Organization Purchase Requests

  • Overview

    Student Organizations are able to make purchases a variety of ways. If your organization is affiliated with an office on campus, please contact that office directly for assistance with purchasing. All Purchase Requests require advance approval from the organization’s adviser.

  • Requesting Adviser Approval

    Student Leaders seeking to spend funds or get reimbursed must first get approval in writing from their organization adviser.  Students must provide advisers with answers to the following questions:

    • Organization
    • Organization’s Task Number
      • Task Number is also called External Account ID in your Organization’s Anchor Link Account.
    • Reason for Purchase
    • Vendor Name(s)
    • Estimated Cost
    • Student Organization Funds Provided
    • Funds Available in Org Account (How to check for funds)
    • Form of Payment Requested
      • In person (P-Card to be Checked Out)
      • Online Purchase
      • Merchandise and apparel order (Purchase Requisition for University approved supplier)
      • Reimbursement for items purchased
    • Requested Date to Check Out P-Card or receive purchased items:
    • If traveling outside of the Greater Nashville area, provide dates, location, and persons traveling (View travel policies)

    Once the org adviser receives this information, and approves this request in writing, upload the email thread to the Purchase Request Form.

  • How to Purchase Items

    If you would like to purchase items for your student organization there are several options:

    1. In Person: Purchases are completed by requesting a P-Card.  It is required this request be submitted at least two weeks in advance.  A P-card is a credit card issued by Vanderbilt University for the purpose of making purchases for Student Organizations.  Most undergraduate student organizations will be asked to pick up a P-card in Sarratt 207, though some may have processes that include picking up cards at other locations. This card is to be used for local, in-person purchases only and cannot to be used for online purchases.
    2. Online: Online purchases will be made by a staff member on your behalf. Please submit this request two weeks before the payment is needed. These purchases can be requested by completing the Purchase Request Form .
    3. Merchandise and Apparel: Orders should be placed four weeks before the items are needed. View more information.
    4. Payment to Service Providers: Can be requested by completing the Purchase Request Form two weeks in advance. New suppliers will receive an email with instructions on how to register as a supplier at Vanderbilt. For more information about Professional Services (Contracts, Conflict of Interest Statements, etc.) please visit the Purchasing Services website.
    5. Reimbursement: With pre-approval from your organization’s adviser, you can submit an expense for reimbursement by using Oracle. This applies to purchases that are made by using personal funds.

    After securing your adviser’s approval you can begin the process by completing the Purchase Request Form.

How to Make Deposits

  • Deposit Funds

    Email Mark Leners at mark.leners@vanderbilt.edu with your RSO’s deposit information. It must include the following:

    • Name of Organization
    • Task number or COA string
    • Amount of deposit
    • How the revenue was earned
    • Your name and best way to contact you
    • Date of deposit

    If Your Deposits are Checks 

    Checks should be made payable to Vanderbilt University. The specific organization task number should be written in the endorsement section of the back of the check leaving room for the endorsement stamp. Mail or hand deliver check deposits to Sarratt 207 during regular business hours.

    If Your Deposits Are Cash

    You must go to Sarratt 207 during regular business hours to complete the deposit process. If all of the steps are not completed, we cannot guarantee that the deposit made will make it to your organization.

    If you have any questions, please email Mark at the email listed above.

  • Tax Exemption

    All retail sales of tangible personal property are subject to state and local sales tax, unless specifically exempted by statute. Most purchases made by Vanderbilt University are exempt from sales and use tax. For the transaction to be exempt, the property must be for use within the confines of our exempt purposes.

    View and download the most recent Tax Exempt Certificate from the Tennessee Department of Revenue. 

    Purchases made by individuals using their personal funds for which they expect to receive reimbursement are discouraged. If a member of a student organization purchases an item with individual funds, although it is for Vanderbilt use, sales tax must be paid. When the student is reimbursed for this expense, the University indirectly pays the sales tax associated with the transaction. This increases the cost to Vanderbilt by 9.25%.

How to Complete Reimbursement

  • Overview

    Students who purchase items on behalf of their organizations may be reimbursed for their purchase if their group has funding available in its account and received adviser approval. Below are a few resources to help with the reimbursement process. Each student will be responsible for completing their expense report in SkyVU (Oracle). Instructions on completing an expense report can be found below.

    If you have questions about submitting a reimbursement request in Oracle, you can visit office hours in Sarratt 207 for in-person guidance. Office hours are held during the academic year on Monday — Friday from 9:00 a.m. — 4:00 p.m. 

  • Students Seeking Expense Reimbursement

    Reimbursement approval from the adviser of the organization needs to be attached to each expense.  Approval should be requested prior to the purchase. Co-sponsorships cannot be used for reimbursements.  Each expense should be its own expense item.  Attach itemized receipts for each expense.  There can be no reimbursement without a receipt.

    The COA String should reflect: 300.10.30500.xxxx.071.000.000.STU.0  NOTE: The xxxx is a place holder for the account number generated by the system when an expense category is chosen.

    Additional information to input:  (Use the Search function for each of these steps.)

    • Project Number: SO_280200
    • Expenditure Organization: 30500 – Student Organizations, Leadership and Service
    • Task number: Unique to each organization

    To avoid losing the data that has been input, remember to save each expense as it is completed. This guarantees your changes for that expense will be saved.

    After all expenses are entered and saved, save the report before closing or submitting it. This will guarantee the expenses you entered will be accurately saved.

  • How to Complete Reimbursement Report in Oracle Cloud

    As the student submits their expense reimbursement report online in Oracle Cloud, the student will be required to upload receipts (and flyer and attendance data). They should prepare the receipts and documents for upload by having them accessible on their computers, so they can easily browse and select the documents. Please note these important facts about receipts that will prevent your report from being rejected and sent back to you:

    • Receipts must have proof of payment shown by the vendor. This is usually the last four digits of your payment card. If the proof of payment is not on the receipt, your reimbursement will be rejected. Another document you can provide for proof of payment if needed, in addition to the receipt, is a print-out of your bank statement that shows your account’s last four digits and the relevant charge (you can cover up the other numbers).
    • Receipts should not have sales tax. Vanderbilt is tax exempt. The Dean of Students’ Office and all administrative offices on campus can provide students with a copy of the Vanderbilt tax exempt certificate to provide to vendors so that sales tax will not be charged.
    • Receipts must be legible and itemized. If the receipt is not itemized, contact the vendor and request an itemized receipt. If you are unable to provide an itemized receipt, note in comments on the report why you could not do so.
    • Alcohol purchases approved by an advisor for professional/graduate students should follow the policy of Student Organizations.

    In addition to uploading the receipt(s), the student will also need to include the Anchor Link event URL and the list of attendees. In the description field of the expense report, the student should note the organization’s name and the name, date and location of the event. Once your receipts and other necessary documents are ready for upload, follow these instructions to submit the report:

    • Log in at Oracle Cloud using the link and instructions at top. Note that your log in provides your name and direct deposit data to the Payment Processing Department. Your reimbursement will be a direct deposit. If you are a student employee, your Student Employment payroll direct deposit will be used for the reimbursement. If you have never been a student employee, you must first set up a direct deposit:

    Managing Expense Reimbursement Bank Account

    Please review this document for guidance on managing expense reimbursement accounts.

    Student Organization Chart of Account (COA) String

    • Entity: 300
    • NetAssetClass: 10
    • FinancialUnit: 30500
    • Account: This will auto populate from the prior type of expense that you chose.
    • Program: 071
    • Activity: 000
    • Inter-entity: 0
    • Future 1: STU
    • Future 2: 0
    • Project number: SO_280200
    • Task number: This is the five or six digit Anchor Link number for the student organization. You can search by typing part of your organization name in the “description field” and then selecting the appropriate student organization. Student Organizations can also provide the number.

    GREEK Student Organization Chart of Account (COA) String

    • Entity: 300
    • NetAssetClass: 10
    • FinancialUnit: 30400
    • Account: This will auto populate from the prior type of expense that you chose.
    • Program: 061
    • Activity: 000
    • Inter-entity: 0
    • Future 1: STU
    • Future 2: 0
    • Project number: SO_280201
    • Task number: This is the five or six digit Anchor Link number for the student organization. You can search by typing part of your organization name in the “description field” and then selecting the appropriate student organization.  Student Organizations can also provide the number.
    • Click “Save and Close” at the top of the report.
    • You will be redirected to a different page, select the transaction, and click “Add to Report”. You will need to include a “Purpose” (or description).
    • Go back to the top of the report and agree to the expense policies and click “Save” then “Submit”.

    Your submitted report will route to the designated financial unit manager for approval. If there are any questions or problems with your submission, that manager will contact you.

  • What If I Do Not See The Expense Tab In My Account?
    • Log into Oracle with your VUNet ID and password. Click on the “Me” tab, then, on the “Show More” option at the bottom. Select, “Share Data Access“.
    • Click on the widget on the right side of the screen that looks like a vertical gold button with a cursor and navigational cross.
    • Search for Share my data access, which will lead you through the process of how to share your information.
    • In the upper right corner of the white box drag your mouse pointer over +Add box. It should turn gray. Then click on it. A dialogue box should open. In the Search Box search for Mark Leners. Please provide US citizenship status (Yes or No), your address, and the earliest expense date in the notes box. Then click the submit button.

    If these steps to share data access do not work, review the Oracle Guided Learning Document. 

Fundraising

  • University Funding
    • Annual Student Organization Fund Allocation—application process occurs in the spring for the following academic year; you may access the application on your organization’s Anchor Link page.
    • Up to $3,000 of an organization’s allocation may be used for purposes internal to an organization, such as retreats, t-shirts or other similar items.  Exceptions to these restrictions may be made with approval from the Dean of Students or the Dean’s designee.
  • Organization Co-Sponsorships

    Log into Anchor Link and complete the Vanderbilt Student Government Co-Sponsorship Form 

    General Guidelines:

    • Each organization can have three events funded by VSG per year
    • Generally, student organizations are awarded up to $500
    • Applications must be submitted by the 15th of the month.
  • Fundraising On Campus

    Events

    • The collection of entry or admission fees for events such as fun runs and walks, fundraising performances or concerts, etc., is allowable, as is drawings for door prizes awarded to individuals present.
    • Entry fees, and cash awards for, events that involve an element of chance such as a raffle, a card tournament, a “rubber duck drop,” or a casino night, are prohibited by both University policy and government statutes.
    • Proceeds from events may benefit the organization (i.e. ticket sales deposited directly into the organization’s account) OR a separate entity (i.e. ticket sales benefiting a charitable organization);
    • Service Auctions: Only specific services may be offered (i.e., car wash, the preparation of a meal). The offering of unspecified labor—for either a specific period of time, or an open-ended period – is prohibited.
      • Offering services that require a license (haircuts, manicures, massages, etc.), is prohibited, as is the offering of services that are in violation of the law or University policy, and services that potentially endanger the health, safety, or well-being of students or others.
      • The “auction” of individuals is prohibited, as is the auction of unspecified services of individuals (i.e. Date Auctions).
      • Advertising and promotional materials for service sales and auctions must list the services on offer.
      • Advertising and promotional materials must provide the name of the organization(s) receiving the funds raised.

    General Funds for the Group

    • Registered student organizations may engage in the distribution of items for a suggested donation when the funds raised are for the use of the organization in its regular activities (including philanthropic efforts) and are deposited into the organization’s University account. 
    • Registered Student Organizations that receive Student Organization Funding may charge no more than $20 for event attendance, with the exception of Rites of Spring, Commodore Quake and Lights on the Lawn.
    • Merchandise (t-shirts, pens, sunglasses, etc.)
      • Must be offered for suggested donation; some groups offer tickets at different values based on whether you receive a t-shirt with the purchase.
      • If the Vanderbilt mark is printed in any way, must be approved through Trademark and Licensing.
      • Students must use an approved vendor.
      • Vanderbilt University will not approve the use of its name or marks to promote the following products: tobacco, controlled substances, sexually oriented products, alcohol, religious products, bathroom articles, or games of chance.
      • If you use Student Organization Funding to purchase t-shirts for raise funds for an outside organization, you can only donate the amount raised over the amount spent in Student Organization Funding.
  • Fundraising Off Campus

    All Student OFF campus fundraising efforts must be approved by the Dean of Students or designee and the Offices of Annual Giving, Gift and Donor Services, or Corporate and Foundation Relations as needed.

    Local Restaurants

    • Fundraising events in limited service restaurants (i.e. bars), as defined by Tennessee statutes, or at any location where money is collected at the door, or through any other arrangement, with an establishment involving financial transactions that circumvent the University’s accounting system, are prohibited.
    • Partnerships with other restaurants to benefit student orgs is allowed.

    Corporations

    • The Office of Annual Giving helps to determine whether funds donated are gifts to Vanderbilt (tax deductible) or not based on whether the company receives a benefit for participating. The Office of Annual Giving also processes gifts to Vanderbilt and receives checks for student organizations. The memo must mention the RSO’s name and task number.
  • Funding Guidelines

    General Guidelines

    • Adhere strictly to local licensing laws and University trademark and licensing policies.
    • Obtain authorization from the Division of Administration before selling newspapers and newsletters.
    • Restrict the use of Vanderbilt property (including the Commons Center, the Student Life Center, P.O. boxes, and data networks) to University-related business and activities only.
    • Refrain from door-to-door solicitation in residential areas unless explicitly granted written permission by the Dean of Students office.
    • Restrict the sale and solicitation of event tickets to members of registered student organizations.
    • Distribute items for a suggested donation, ensuring all raised funds support the organization and are deposited directly into its University account.
    • Avoid hosting fundraising events at “limited service restaurants” (bars) or locations where money collected at the door circumvents the University’s accounting system.

    Co-Sponsorship Funding

    • Prepare a detailed budget allocating funds for specific needs and participate in the Student Organization Fund allocation process.
    • Apply for co-sponsorship funding by contacting eligible groups or offices (VSG, VPB, and select Dean of Students departments) individually.
    • Restrict financial co-sponsorship requests to a single department within the Dean of Students operation. Avoid soliciting academic departments, multiple Dean of Students departments, or outside University programs.

    Dues, Ticket Sales, and On-Campus Fundraisers

    • Charge membership dues and event admission, capping event attendance fees at a maximum of $20.
    • Award door prizes via drawings exclusively to ticket-holding event participants. Prohibit the sale of tickets for raffles or lotteries.
    • Coordinate with the Sarratt Box Office to enable event ticket sales using the Commodore Card.
    • Restrict the sponsorship of non-Vanderbilt commercial goods or services sales to traditional Vanderbilt events (e.g., Homecoming, Rites of Spring).
    • Exclude tobacco, alcohol, or related promotional items from auctions and all other fundraising activities.

    Service Auctions

    • Explicitly detail all services offered and include the name of the beneficiary organization in all advertising and promotional materials.
    • Exclude services that require a license (e.g., haircuts), violate laws or University policies, or endanger the health and safety of others.
    • Strictly forbid the auctioning of individuals and unspecified labor.

    Off-Campus Fundraising: Area Merchants and Corporate Sponsors

    • Obtain authorization from Student Organizations, Leadership, and Service for donations under $1,000, or from the Office of Annual Giving for donations over $1,000. Route all contributions through the Office of Gift Processing.
    • Develop a written co-sponsorship agreement (email kaitlyn.o.garrett@vanderbilt.edu to initiate this process).
    • Recognize the assistance of co-sponsoring merchants or corporations in event programs, banners, displays, or memorabilia. Refrain from soliciting business directly on their behalf.
    • Reject co-sponsorships from alcoholic beverage or tobacco brands and distributors.

    Soliciting For Charity

    • Collect admission fees for standard fundraising events like fun runs, walks, performances, and concerts.
    • Prohibit entry fees and cash awards for events involving elements of chance (e.g., raffles, card tournaments, "rubber duck drops", or casino nights).
    • Maintain detailed financial reports of expenses, income, donations, sales, and disbursements, making them available to the governing body.
    • Submit all net funds directly to the designated charity.

Donations

  • Overview

    Student Organizations, Leadership, and Services believes all students and student organizations to be able to experience programs, events, travel and experiences that enrich their collegiate experience. For those who would like to generously contribute to these initiatives, we welcome alumni gifts in the form of donations to our student organizations.

  • How to Make a Donation

    To make a donation to our office or specific student organization, follow these steps to ensure the donation is made to the correct designation:

    1. Visit Vanderbilt’s Annual Giving Website
    2. Select “Give Now” on the top right side of the screen
    3. Enter the value of the donation
    4. Select “I’d like to search for different option”
    5. In the “Search” field, enter the name of the organization

    If your organization does not show up as an option, please email kaitlyn.o.garrett@vanderbilt.edu to be set up with a designation.

    For questions, please call (800)-288-0082 or email onlinegiving@vanderbilt.edu. 

Financial FAQs

  • How Does My Organization Get Funding?

    Newly Registered Student Organizations (RSOs) may review the information below for funding sources:

    Student Organization Fund

    • As part of standard tuition and fees, each Vanderbilt student pays a Student Services Fee. The fee collected helps support RSOs. A portion of the Activity Fee is allocated to RSOs through the Vanderbilt Student Government (VSG) Student Organization Funding Committee. RSOs are eligible to apply for Student Organization Funding each spring semester for the following academic year.
    • All student organizations are split into six subcategories: Arts, Cultural, Programming, Religious, Service, and two subcommittees for Special Interests. Make sure you are listed as an officer on Anchor Link to keep up with all the updates during the process. Information will be provided through the Anchor Link Leaders listserv. To be added to the Anchor Link listserv, please fill out the appropriate form on the Anchor Link page.
    • For the most updated information on Student Organization Funding allocation and for deadlines on application submissions, please go to the VSG Student Services Fee website.

    Other Funding

    • A limited amount of additional Student Organization Funding is available for new or unique initiatives from existing RSOs or for new organizations not able to apply for Student Organization Funding through the Student Organization Fund’s Contingency Fund.  The form is available on the Anchor Link page for the Student Organization Funding Committee.
    • VSG Co-sponsorship: VSG has a limited amount of co-sponsorship funding available to RSO’s for program initiatives.  Forms are available on the VSG Anchor Link page.
    • Graduate Student Council (GSC): offers a limited amount of funding for graduate student organizations. Contact the GSC President at gsc@vanderbilt.edu for more information.

    Depositing Funds into the RSOs Center

    • An organization may collect money through fundraisers, dues, ticket sales, or similar activities. Funds (cash and checks) collected in this manner should be deposited as soon after collection as possible. Organization monies should not be kept in your personal possession.
  • How Do I Pay for Expenses Associated with My Organization?

    Organizational funds can be used to pay for expenses related to organization activities. This includes expenses from within Vanderbilt and expenses associated with outside vendors.  Expenses are generally associated with organization events, meetings and programs.

    (See information under Purchase Requests)

  • We Want To Do A Fundraiser or Solicit Area Businesses. How Can We Do That?

    Information about fundraising and the solicitation of area businesses can be found in the Student Handbook. You may fill out a proposal for your fundraising initiative on the Student Orgs & Anchor Link page under “Forms.”

  • What Role Does My Adviser Play?

    RSO Advisers provide institutional knowledge about University policies, guidance on leading your student organization, and serve as the approver of financial matters in your organization. They should be consulted for event planning, making purchases, and advice on the overall goals of the organization. Adviser approvals are needed on the following:

    • P-Card: Your adviser must email the appropriate person in order to request use of the p-card on your behalf 24 hours prior to your need to use it.
    • RSO Registration: Your adviser must sign-off in agreement to your organization's constitution and affirm that your group will comply with University policy, including the Non-Discrimination Policy.
  • How Do I Create a Budget?

    When considering your budget for the year, keep the following in mind:

    • Be sure that your programming initiatives align with the mission of your organization.
    • Be fully aware of how much funding the RSO has in the account at all times.
    • Monitor expenditures in Anchor Link.

    When developing event budgets, keep the following in mind:

    • Some rooms are free but may have charges for housekeeping, room set-up, A/V equipment, etc..
    • Most outside spaces are free, but you may be charged for set-up, depending on the event needs.
    • Do not depend solely on co-sponsorships to fund events.
    • If the RSO receives Student Organization Funding, be sure you are aware of what your organization committed to spend in the Student Organization Fund application.
  • Are My Purchases Tax Exempt?

    As an RSO, your organization is considered to be a part of Vanderbilt and as such is afforded use of Vanderbilt’s tax exemption.  In order to make purchases, you must physically have the Tax Exempt Certificate with you at the time of the purchase whether you are using your own money or the P-Card. 

    If you are using your own money, please note that you will not be reimbursed for taxes you paid on supplies for your organization. 

    View and Downlaod Tax Exempt Certificate