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Tabling Guidelines

Information tables may be reserved by Registered Student Organizations and University Departments in designated locations to help promote an event or program.  Requests should be made at least 24 hours in advance. 

Tabling Guidelines for all locations:

  • Standing reservations are not accepted.
  • The table must be staffed by a representative of the organization at all times.
  • University Departments and registered student organizations shall not use their privileges to reserve tables and “front” for a non-university group or commercial entity. Outside companies may be referred to the Career Center.
  • Solicitation from non-student organizations is not permitted.  
  • Religious organizations are permitted to use tables, but must be aware that they may not approach or solicit individuals to recruit them. They must sit at the tables and allow others to come to them for information. Any literature they have at their tables to hand out must identify the organization they represent.
  • VSG Candidates may not reserve tables as individual students; however, they may table if an officer of VSG makes the reservation on their behalf.
  • Goods (food, t-shirts, etc.) may not be sold. The organization may distribute such goods with a “suggested donation” associated, but a fixed price cannot be set.
  • Food may not be distributed unless prior approval has been obtained from Events at Vanderbilt.
  • Items may not be taped to the wall or windows without prior approval. Groups will be charged for any damage caused.

Commons

Tables in the atrium will be available to reserve between the hours of 7am – 11pm.  Hours are subject to change and are based on building hours.  

  • Outdoor tables may be picked up by any member of the organization at the Commons front desk, and should be returned afterwards. 
  • Indoor tables are permanently set up at the base of the staircase in the atrium.
  • No group may make more than five table reservations per calendar month.
  • Amplified sound is permitted at low levels so as to not disturb events and classes on the 2nd and 3rd floors.  
  • In the event of inclement weather, patio tables will be cancelled.

Kissam STudent Center

Tables in the lobby will be available  to reserve between the hours of 7am – 11pm.  Hours are subject to change and are based on building hours.  

  • No group may make more than five table reservations per calendar month.
  • Amplified sound is not allowed.

Rand Wall

Tables may only be reserved from 11am – 2 pm Monday – Friday.

  • In the event of inclement weather, groups may bring their tables inside to the Sarratt Promenade if no other event is occurring on the promenade.
  • A group may only reserve a table up to a maximum of 10 days per month.
  • Tables are picked up from and returned to the Events at Vanderbilt office (Rand 307). If a table is not picked up by 12pm, the table will become available for other student organizations to use for the day.
  • Rand wall ticket sales are no longer offered. 

Sarratt Promenade

Tables in the promenade will be available to reserve between the hours of 7am – 11pm.  Hours are subject to change and are based on building hours.  

  • Existing furniture cannot be moved
  • A group may reserve a table up to a maximum of 5 consecutive days. 
  • All programs including food will require housekeeping.