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Student Centers

  2. Event Ticketing

Event Ticketing

Guidelines for Event Ticketing

  • Only currently registered Vanderbilt Student Organizations & Departments, and designated campus organizations are eligible to establish ticket sales.
    • As of July 2023, all ticket sales are virtual, and Student Centers no longer have physical Box Office locations.
  • Requests for ticketing can be made by filling out this AnchorLink form. Requests must be submitted by officers of the organization, or dept. representatives.
  • Requests should be submitted 3 weeks before the event date and 14 days prior to the requested on-sale date. The box office may not be able to provide all services to requests submitted past these deadlines and reserves the right to decline these requests.
  • In addition to being put on by an approved group, events must meet the following guidelines to qualify for ticketing services:
    • The event must be held in a University facility or a venue contract must be presented in order to prove freedom in ticketing and capacity.
    • The event falls under one of a combination of the following descriptions: concert, speaker, lecture, dance, benefit, and/or performance. 
  • Events hosted in the Rothschild Black Box Theatre or Sarratt Cinema may be required to track attendee registration through the Student Centers ticketing platform. This will serve as the primary method for managing event attendance, organization efficiency, security, and ticket sales, if applicable. Failure to comply with this policy may result in event cancellation and/or other disciplinary actions as defined by the Student Handbook. This policy will apply to events falling within the following considerations:
    • Events reserved by Student Organizations
    • Events hosting high-profile speakers and/or attendees
    • Events that are available to attendees outside the Vanderbilt University community i.e. the greater Nashville community
    • Events with a present concern and/or history of reaching venue capacity
    • Other circumstances deemed pertinent by Student Centers and University Administration
  • Ticket sales cannot be set up to sell t-shirts, candy, food, or other items. The box office manager reserves the right to deny the ticketing setup request.
  • In order to maintain events at a reduced rate for students, student organizations that receive Student Services Fee funding may charge no more than $5 for event attendance, with the exception of Rites of Spring, Commodore Quake, and Lights on the Lawn.
  • Cancellations for ticketing setups and sales once on the Box Office will not be refunded.
  • For more information, please visit Student Centers Box Office

Fees for Ticketing/Services

  • Tickets sold through the AudienceView website are subject to a credit card processing fee of approximately 3%.

Payment for Services

  • A Vanderbilt University COA string must be provided.
  • At the conclusion of the event, the box office will transfer funds from ticket sales via internal transfer or check in some cases. This process may take up to 4 weeks after the event date.
  • Some box office fees are billed separately (event door sales, staffing).

Contact

Email: (sarrattboxoffice@vanderbilt.edu)