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Rates

Stay Tuned: More information coming soon.

Room Rentals

There are many spaces available to rent in the Vanderbilt University Student Centers. Room rental rates are based on four levels of pricing: registered student organizations, university (for university-related business), non-profit (501c3), and public/business. Please see below for more information.

Off Campus Groups

  • Please contact us for rates – (615) 322-2448
  • You may also fill out a request for information by clicking here

University Departments

 

Room Listings & Descriptions

Room Type (A)

Capacity

Standard Use

 Commons Center  107 Fireside Lounge 12
  • Room as is with existing AV (LCD TV or Projector / Screen)
  • Housekeeping upon request
 Commons Center 233 Conference Room 18
 Eng. & Science 108 (Innocation Center) 12
 Eng. & Science 104 (Innovation Center) 16
 Eng. & Science 202 (Innovation Center) 16
 ESB 001 24
 ESB 322 8
 ESB 360 16
 ESB 434 16
 ESB 462 12
 Kissam C105 12
 Moore College A109 12
 Moore College A117 Seminar Classroom 24
 Rand 306 12
 Sarratt 112 20
 Sarratt 114 12
 Sarratt 208 10
 Sarratt 361 19
 Sarratt 363 24
 SLC Meeting Room 3 30

Room Type (B)

Capacity 

Standard Use

 Alumni Hall 201 Classroom  66
  • Setup / Teardown change upon request with existing AV (LCD TV or Projector / Screen) 
  • In-house equipment 
  • Housekeeping
 Commons Center 235 Multi-Purpose Room 24-70
 Rand 308 32-84
 Commons Center 237 Multi-Purpose Room 48-140
 ESB 044 60
 ESB 048 60
 Kissam C216 Classroom 60
Sarratt 189 36-65
Sarratt 325/327 42-65
SLC Meeting Room 1 & 2 52-100

Room Type (C)

Capacity 

Standard Use 

 Alumni Hall 100 Lounge 75
  • Setup / Teardown with existing AV (LCD TV or Projector / Screen)
  • Lectern / Podium Microphone
  • In-house equipment
  • Housekeeping
  • Event manager
 Alumni Hall 202 Memorial Hall 72-110
 Alumni Hall 206 Reading Room 22-75
Commons Center 235 / 237 Large MP Room 72-210
 EBI 1003 MPR 32-66
 Eng. & Science 200 Lounge (Innovation Center)  100
 ESB 044 / 048 120
 Kissam 210 40-96
 Rand Lounge 262 200
 Sarratt 216 / 220 56-97
 SLC BOT Room 60-216

Commodore Ballroom 

Capacity 

Standard Use

 Commodore Ballroom  300-500
  • Setup / Teardown with AV (LCD TV or Projector / Screen) 
  • AV Technician required
  • Lectern Microphone
  • (1) handheld or lapel microphone
  • In-house equipment
  • Housekeeping
  • Event manager

 

  • University-related business only
  • Payment must be from a university account
  • Please contact Events at Vanderbilt for rates

Student Organizations

***Beginning July 1, Student Organizations will no longer be charged fees for all basic

room reservations, housekeeping, set-ups, or production services for use of Student Centers space.***

  • Registered student organizations for university-related business only
  • Payment must be from a registered student organization account
  • See below for FAQs

Equipment & Audio/Visual Rentals

A variety of equipment is available to rent in the Vanderbilt University Student Centers. Groups are not allowed to bring in A/V equipment that the Student Centers already have in-house. Arrangements for use of equipment must be finalized two weeks prior to events in the large event spaces and five days for other meeting rooms. Equipment must remain in the building and may not be rented for use outside of the Student Centers (exceptions do apply, please contact Events at Vanderbilt for more information).

FAQs

1. What spaces are considered Student Centers spaces?

  • Student Life Center
  • Alumni Hall
  • Sarratt|Rand Student Center
  • The Commons Student Center
  • The Engineering and Science Building | The Wondr’y
  • Residential Colleges
  • Kissam Center
  • E. Bronson Ingram
  • Zeppos
  • Community Event Space

2. What specifically is included with the space?

  • Setup/Teardown
  • Standard Equipment (tables/chairs)
  • Ballroom includes Dance floor/Stage
  • Built in AV (LCD TV or Projector/Screen)
  • Lectern/Podium Mic (in some spaces)
  • (1) A/V technician when needed or required
  • (1) Handheld or Lapel Microphone
  • Basic Housekeeping

3. What if my event is an outdoor space?

  • Any charges from Plant Operations for grounds keeping, electrical or move crew would be applicable, including tables, chairs, stages, tents, sound equipment. If an AV technician is needed for an outdoor event, charges would apply

4. Will I be charged to rent a sound system from Sarratt or Commons?

  • Yes, there is a $50 charge to rent the sound system. 

5. What if our group is using a space for longer than 8 hours (or overnight) or requires extra load in time?

  • Additional housekeeping fees will apply for events that are overnight or extend longer than 8 hours
  • Additional fees may apply for extra load in time. 

6. What if my setup request uses more equipment than what is included?

  • If your setup requirements involve equipment that needs to be rented from outside vendors, there will be extra charges.
  • Table cloths are an additional charge

7. What if my event requires extra AV equipment (ie, multiple microphones)?

  • Any additional equipment needed for your event beyond what is included will be an additional charge
  • The Mic pack has a daily rental of $200 and a Weekly rental of $600.
  • What if my event requires an additional AV technician.
  • One AV technician is included. Should you require two technicians, there would be a charge for the second technician. 

8. What if my performance requires additional rehearsals, is the AV technician included?

  • A technician is included for your performance day and three rehearsals. Additional rehearsals will be an additional charge.  

9. What if my event is in Langford Auditorium?

  • Langford is a VUMC space and all charges would be applicable, including support from all AV technicians and equipment