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Positions

Job Descriptions:

Event Operations Associate – Student Life Center/Alumni Hall

  • The SLC & Alumni Hall team is responsible for setting up large scale events that take place in the SLC (Commodore Ballroom, Board of Trust Room, & Lower Level Meeting Rooms) and Alumni (Reading Room, Memorial Hall, and Lounge).  Beyond setups, this team also works event shifts in their buildings, checking in with clients at the time of their event, providing excellent customer service and problem-solving to make each event run smoothly.
  • The SLC & Alumni entry level position is an Event Operations Associate, starting at $8.50/hr. Advancement to the Event Operations Manager level is available as positions open and qualifications match. Manager starting pay is $9.25/hr.

Event Services Associate – Commons

  • The Commons Center staff is responsible for staffing the information desk, setting up for events, and directing guests and clients during events in the building. As a hub of first-year activity, the Commons is usually bustling with events, meetings, and new students trying to learn their way around campus.
  • The Commons Center entry level position is an Event Services Associate, starting at $8.00/hr. Advancement to the Event Services Manager level is available as positions open and qualifications match. Manager starting pay is $9.25/hr.

Event Services Associate – Rand 307 Office  and Sales & Marketing Associate – Rand 307 Office

  • The Event Services Associates and Sales & Marketing Associates manage the responsibilities of the front desk in our Events at Vanderbilt central office (Rand 307). This job includes taking phone calls, sending emails, processing reservation requests through our online booking software, EMS, as well as consulting with any clients who walk-in the office needing guidance.
  • The Event Services Associate position is geared toward our internal campus business – managing room reservation requests from fellow students for their student organizations as well as faculty and staff booking space for their department meetings and events
  • The Sales & Marketing Associate position is geared toward our external/off-campus business – managing inquires from folks in Nashville and beyond who are seeking meeting and event space for meetings, conferences, and even weddings.
  • The hours of operation for the office are 8:00am-5:00pm, so most shifts fall during this timeframe. Some nights and weekends may be needed to assist in our buildings with client site-visits or event setups.

Event Services Associate – Sarratt|Rand

  • The Sarratt|Rand team is responsible for staffing the Information Desk/Box Office and ensuring that all events in S|R are set-up properly and running smooth.  They sell tickets for campus events, set up meeting rooms, troubleshoot a/v, manage the Studio Art Tables, and more!
    • 50 % – staffing the information desk, selling tickets, greeting customers
    • 25 % – setup rooms for Sarratt | Rand
    • 20 % – mobile shifts throughout the campus community, selling tickets at events
    • 5% – includes meetings and programs for staff development
  • Located centrally on campus and close to the bookstore, this team greets a lot of first-time Vandy visitors.
  • The Sarratt|Rand entry level position is an Event Services Associate, starting at $8.00/hr. Advancement to the Event Services Manager level is available as positions open and qualifications match. Manager starting pay is $9.25/hr. 

Facilities Associate

  • The Facilities team is responsible for putting in housekeeping work orders for events and doing routine walkthroughs of the Student Centers and auxiliary buildings to identify any needed improvements.
  • The Facilities position is an Event Operations job, starting at $8.50/hr.  Advancement to the Event Operations Manager level is available as positions open and qualifications match. Manager starting pay is $9.25/hr.

Marketing Associate

  • The Marketing team is responsible for creating marking, advertising, and promotional materials related to the events and operations of the Student Centers.  This includes social media posts, flyers, photos, and videos used to increase our brand visibility to our internal Vanderbilt clients and those in the greater Nashville community.
  • The Marketing position is an Associate job, starting at $8.25/hr.

Production Services Associate

  • The Production Services team is responsible for setting up and managing audio and visual equipment for events on campus. This team handles everything from small meeting room a/v troubleshooting to large-scale lighting and audio for performances.
  • The Production Services position is an Event Operations Associate job, starting at $8.50/hr. Previous experience with audio-visual equipment preferred.  Advancement to the Event Operations Manager level is available as positions open and qualifications match. Manager starting pay is $9.25/hr.

Summer Position – Event Services & Operations Associate (Full time and part time, summer months only)