Skip to main content

Suite/Apartment Processes

Suite/Apartment General Information

All unassigned, continuing upper-division students are eligible to participate in the suite/apartment processes.

Suite and Apartment Locations and Types:

  • 6-Person Suites/Apartments:
    • Village at Vanderbilt South Tower Apartments (3 shared double bedrooms)
    • Residential College Suites (6 single bedrooms)
  • 4-Person Suites/Apartments:
    • Chaffin Apartments (2 shared double bedrooms)
    • Village at Vanderbilt South Tower Apartments (2 shared double bedrooms)
    • Residential College Suites (4 single bedrooms)
  • 3-Person Apartments:
    • Morgan/Lewis Apartments (1 shared double bedroom and 1 single bedroom)
    • Village at Vanderbilt Townhouse Apartments (1 shared double bedroom and 1 single bedroom)
  • 2-Person Apartments
    • Morgan/Lewis Apartments (1 shared double bedroom)
    • Morgan/Lewis Studio Apartments (1 shared double bedroom)
    • Village at Vanderbilt South Tower Apartments (1 shared double bedroom)

In addition to bedroom spaces, all apartments contain a full kitchen, living/dining area, and one (1) or more bathrooms.  In addition to bedroom spaces, all suites contain a convenience kitchen (no oven or range), living/dining area, and one (1) bathroom.  Village at Vanderbilt apartments and townhouses contain an in-unit washer and dryer.

The 6-Person Suite/Apartment Process and the 3-Person Apartment Process will take place as one process, followed by the 4-Person Suite/Apartment Process and 2-Person Apartment Process, which also will take place as one process.

Roommate group formation is specific to each process.  For each process, students will need to form roommate groups based on the required criteria.  Roommate groups must be fully matched and contain the correct number of students in order to be considered for the random selection process, meaning all students must confirm the group by either requesting or accepting other students. A seniority-driven, random selection will take place for each process utilizing the point average for each roommate group to determine successful groups, and the order for room selection.

Room selection will take place online in the Housing Portal.  Successful groups will be notified via email and provided with a specific room selection time and instructions for completing the online room selection.  Unsuccessful groups will also be notified and should plan to participate in future processes.

Prior to the beginning of the application period, information will be posted in the Housing Portal under “Housing Lottery Statistics and Documents” regarding the number of available units.

6-Person and 3-Person Suite/Apartment Process (Begins March 15, 2022)

6-Person and 3-Person Suite/Apartment Application:

Any student interested in participating in 6-Person and 3-Person Suite/Apartment Process must complete the 6-Person/3-Person Suite/Apartment Application in the Student Housing Portal between March 15 at 12 a.m. CDT and March 17, 2022 at 6 p.m. CDT.

6-Person and 3-Person Suite/Apartment Roommate Groups:

All students participating in the 6-Person and 3-Person Suite/Apartment Process must form a roommate group of six (6) or three (3) students.

Forming a roommate group will run concurrently with the 6-Person/3-Person Suite/Apartment Application.  In order to form a roommate group, all students must first submit their 6-Person/3-Person Suite/Apartment Application.  Roommate groups can be formed between March 15 at 12 a.m. CDT and March 17, 2022 at 6 p.m. CDT.  Roommate groups can be comprised of any eligible student regardless of sex or gender.

How to Form a 6-Person or 3-Person Roommate Group:

  1. Log into the Housing Portal.
  2. Click on “Roommate Selection”.
  3. Click “Select Roommates”.
  4. Select “Fall 2022” as the term from the dropdown menu.
  5. If any other student/s have already requested you as a roommate/hallmate, the requests will show under “Pending Roommate Requests”. To accept requests, click on the three dots to the left of their name and select the “Match” icon.
  6. To request a student, click on “Search for Roommate”. Students are encouraged to search by VUnetID.
  7. Confirm that all members of your roommate/hallmate group accept/request the student/s they would like in their group under “Roommate Requests.”

Failure of one (1) or more students to accept all roommates will result in the group being ineligible for the consideration in the random selection process.

IN ORDER TO BE CONSIDERED A FULLY MATCHED ROOMMATE GROUP, ALL MEMBERS OF THE GROUP MUST EITHER REQUEST ONE ANOTHER OR ACCEPT ANY PENDING REQUESTS FROM OTHER GROUP MEMBERS. NO EMAILS OR COMMUNICATION REGARDING ROOMMATES WILL BE SENT TO STUDENTS FROM THE OFFICE OF HOUSING ASSIGNMENTS. STUDENTS ARE RESPONSIBLE FOR COORDINATING WITH ONE ANOTHER TO ENSURE GROUPS ARE PROPERLY FORMED. UNMATCHED ROOMMATE GROUPS WILL NOT BE CONSIDERED IN THE 6-PERSON/3-PERSON SUITE/APARTMENT RANDOM SELECTION PROCESSES.

6-Person and 3-Person Suite/Apartment Random Selection and Results:

Utilizing a seniority driven, random selection taking the point average of all groups, fully matched groups of six (6) students will be considered for 6-person suites/apartments.  Successful groups will be assigned a room selection date and time.  Groups with higher point averages will be assigned earlier room selection times.  Ties in point average will be broken via random selection.

Utilizing a seniority driven, random selection taking the point average of all groups, fully matched groups of six (6) that were unsuccessful in the 6-person suite/apartment random selection, and fully matched groups of three (3) students will then be considered for 3-person apartments.  Successful groups will be assigned a room selection date and time.  Groups with higher point averages will be assigned earlier room selection times.  Ties in point average will be broken via random selection.  Successful groups of six (6) students will select two (2) apartments during room selection.

Results will be announced via email on March 18, 2022 at 6 p.m. CDT.

6-Person and 3-Person Suite/Apartment Room Selection:

Room selection will take place online in the Housing Portal on March 21, 2022.  Successful groups with selection times will be able to log into the online room selection fifteen (15) minutes prior to the start of the room selection event in order to review the available spaces.  Room selections cannot be made until the group scheduled selection time.  Please designate one (1) member of the group to complete the online room selection.  Groups are welcome to select any available space.  Groups participating the 6-person suite/apartment room selection must select one (1) suite/apartment and cannot split to occupy spaces in more than one (1) suite/apartment.  Groups of six (6) participating in the 3-person apartment room selection must select two (2) apartments.  Groups of three (3) participating in the 3-person apartment room selection must fill one (1) apartment.  Once you submit your room selection, changes are not permitted and your selected space will be your assignment for the 2022-2023 academic year.  If groups do not find a space they wish to select, they can leave the online room selection without selecting a space and participate in future processes without penalty.

4-Person and 2-Person Suite/Apartment Process (Begins March 23, 2022)

4-Person and 2-Person Suite/Apartment Application:

Any student interested in participating in 4-Person and 2-Person Suite/Apartment Process must complete the 4-Person/2-Person Apartment Application in the Student Housing Portal between March 23 at 12 a.m. CDT and March 25, 2022 at 6 p.m. CDT.

4-Person and 2-Person Suite/Apartment Roommate Groups:

All students participating in the 4-Person and 2-Person Suite/Apartment Process must form a roommate group of four (4) or two (2) students.

Forming a roommate group will run concurrently with the 4-Person and 2-Person Suite/Apartment Application.  In order to form a roommate group, all students must first submit their 4-Person and 2-Person Suite/Apartment Application.  Roommate groups can be formed between March 23 at 12 a.m. CDT and March 25, 2022 at 6 p.m. CDT.   Roommate groups can be comprised of any eligible student regardless of sex or gender.

How to Form a 4-Person or 2-Person Roommate Group:

  1. Log into the Housing Portal.
  2. Click on “Roommate Selection”.
  3. Click “Select Roommates”.
  4. Select “Fall 2022” as the term from the dropdown menu.
  5. If any other student/s have already requested you as a roommate/hallmate, the requests will show under “Pending Roommate Requests”. To accept requests, click on the three dots to the left of their name and select the “Match” icon.
  6. To request a student, click on “Search for Roommate”. Students are encouraged to search by VUnetID.
  7. Confirm that all members of your roommate/hallmate group accept/request the student/s they would like in their group under “Roommate Requests.”

Failure of one (1) or more students to accept all roommates will result in the group being ineligible for the consideration in the random selection process.

IN ORDER TO BE CONSIDERED A FULLY MATCHED ROOMMATE GROUP, ALL MEMBERS OF THE GROUP MUST EITHER REQUEST ONE ANOTHER OR ACCEPT ANY PENDING REQUESTS FROM OTHER GROUP MEMBERS. NO EMAILS OR COMMUNICATION REGARDING ROOMMATES WILL BE SENT TO STUDENTS FROM THE OFFICE OF HOUSING ASSIGNMENTS. STUDENTS ARE RESPONSIBLE FOR COORDINATING WITH ONE ANOTHER TO ENSURE GROUPS ARE PROPERLY FORMED. UNMATCHED ROOMMATE GROUPS WILL NOT BE CONSIDERED IN THE 4-PERSON AND 2-PERSON SUITE/APARTMENT RANDOM SELECTION PROCESSES.

4-Person and 2-Person Suite/Apartment Random Selection and Results:

Utilizing a seniority driven, random selection taking the point average of all groups, fully matched groups of four (4) students will be considered for 4-person suites/apartments.  Successful groups will be assigned a room selection date and time.  Groups with higher point averages will be assigned earlier room selection times.  Ties in point average will be broken via random selection.

Utilizing a seniority driven, random selection taking the point average of all groups, fully matched groups of four (4) that were unsuccessful in the 4-person suite/apartment random selection, and fully matched groups of two (2) students will then be considered for 2-person apartments.  Successful groups will be assigned a room selection date and time.  Groups with higher point averages will be assigned earlier room selection times.  Ties in point average will be broken via random selection.  Successful groups of four (4) students will select two (2) apartments during room selection.

Results will be announced via email on March 28, 2022 at 6 p.m. CDT.

4-Person and 2-Person Suite/Apartment Room Selection:

Room selection will take place online in the Housing Portal on March 29, 2022.  Successful groups with selection times will be able to log into the online room selection fifteen (15) minutes prior to the start of the room selection event in order to review the available spaces.  Room selections cannot be made until the group scheduled selection time.  Please designate one (1) member of the group to complete the online room selection.  Groups are welcome to select any available space.  Groups participating the 4-person suite/apartment room selection must select one (1) suite/apartment and cannot split to occupy spaces in more than one (1) suite/apartment.  Groups of four (4) participating in the 2-person apartment room selection must select two (2) apartments.  Groups of two (2) participating in the 2-person apartment room selection must fill one (1) apartment.  Once you submit your room selection, changes are not permitted and your selected space will be your assignment for the 2022-2023 academic year.  If groups do not find a space they wish to select, they can leave the online room selection without selecting a space and participate in future processes without penalty.