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Room Change and Vacancy Pull-In Information

Spring Semester Room Change Information – Upper-Division Students 

Upper-Division Room Change Freeze

Room changes will be processed beginning Thursday, January 27, 2022.  Prior to this time, the Office of Housing and Residential Experience conducts an inventory of rooms in order to confirm that students have returned and to account for available vacancies.

Upper-Division Room Change Requests

Any student requesting to change rooms should complete the Room Change Request located under the Applications menu in the Housing Portal beginning Tuesday, January 18, 2022.  Requests to change rooms can be submitted though Friday, April 15, 2022. Room changes will be processed beginning Thursday, January 27, 2022.  Requests will continue to be processed as submitted throughout the spring semester.  Due to limited available space, we cannot guarantee room changes.

Upper-Division Vacancy Pull-In Information

Any student wishing to move into a vacancy in a friend’s apartment, residential college suite, Mayfield lodge, or double room should complete the Room Change Application beginning Tuesday, January 18, 2022.

If you have a vacancy in your apartment, residential college suite, Mayfield lodge, or double room, and wish to pull in a roommate/s of your choice, please email Josh Miller at joshua.p.miller@vanderbilt.edu to confirm the student/s you would like to pull in to your space.

 

IMPORTANT:  McTyeire residents are not eligible to fill vacancies.

Spring Semester Room Change Information – First-Year Students 

First-Year Student Room Change Requests

Any student requesting to change rooms should complete the Room Change Request located under the Applications menu in the Housing Portal beginning Tuesday, January 18, 2022.  Requests to change rooms can be submitted though Friday, April 15, 2022.

Requests will be processed as submitted throughout the spring semester.  Due to limited available space, we cannot guarantee room changes.

 First-Year Vacancy Pull-In Information

Any student requesting to move into a vacancy in a friend’s room should complete the Room Change Application beginning Tuesday, January 18, 2022.

If you have a vacancy in your room and wish to pull in a new roommate of your choice, please email Ashley Ladyman at ashley.m.ladyman@vanderbilt.edu to confirm the student/s you would like to pull in to your space.

End of Semester Room Change and Vacancy Pull-In Information

General Information

Due to spring semester housing cancellations from December graduates, spring study abroad participants, and students who withdraw or take a leave of absence, additional vacancies may be available for assignment.

IMPORTANT:  Students approved to move at the end of the fall semester must complete their moves to their new assignment prior to departing campus for winter break.  As a result, flexible travel plans may be required.  Failure to complete approved moves will result in a forfeiting of the approved room change.

End of Semester Room Changes

The following upper-division students are welcome to submit an End of Semester Room Change Request:

  1. Students requesting to move to a new space, including single rooms, with or without a roommate
  2. Students requesting to fill a current or anticipated end of semester vacancy in a friend’s apartment, residential college suite, Mayfield lodge, or double room

Please note that single rooms are limited and will be assigned via seniority.

The End of Semester Room Change Request will be available in the Housing Portal between December 1 and December 8, 2021.  Students will be contacted on December 10, 2021 regarding the status of their request.  Due to limited available space, we cannot guarantee room changes.

If you are requesting to fill a vacancy in a friend’s apartment, residential college suite, Mayfield lodge, or double room, please be sure that all current residents of the space who plan to return for the spring 2022 semester submit the Vacancy Pull-In Request in the Housing Portal (see below).  Once all requests are submitted, OHARE will process the request to fill the vacancy.

Vacancy Pull-In Requests

Students with current or anticipated end of semester vacancies in their apartment, residential college suite, Mayfield lodge, or double room are welcome to pull in a new upper-division roommate of their choice.  Spaces that remain vacant upon conclusion of the fall semester are eligible for assignment at any time throughout the remainder of the academic year.

The following students are eligible to fill current or anticipated end of semester vacancies:

  1. Upper-division students currently living elsewhere on campus excluding McTyeire residents
  2. Upper-division students currently residing off campus (Please have the student contact OHARE directly in order to forfeit their off-campus authorization)
  3. Upper-division students not currently enrolled who plan to return for the spring 2022 semester. This includes students participating in fall study abroad, completing an out-of-town internship, or on a leave of absence.  These students will indicate their preference to fill the vacancy on their Spring 2022 Housing Application.

All students currently residing in the apartment, residential college suite, Mayfield lodge, or double room who plan to return for the spring 2022 semester must submit the Vacancy Pull-In Request in the Housing Portal between December 1 and December 8, 2021 to confirm the new roommate or roommates.  Requests must be submitted by all current residents who intend to return for the spring 2022 semester for OHARE to process the request.  Missing submissions will result in a cancellation of the request.

Once all requests are received, OHARE will process the change and contact students.

Fall Semester Room Change Information – Upper-Division Students

Upper-Division Room Change Freeze

Room changes will be processed beginning Monday, September 13, 2021.  Prior to this time, the Office of Housing and Residential Experience conducts an inventory of rooms in order to confirm that students have returned and to account for available vacancies.

Upper-Division Room Change Requests

Any student requesting to change rooms should complete the Room Change Request located under the Applications menu in the Housing Portal beginning Wednesday, August 25, 2021.  Requests to change rooms can be submitted though Friday, November 19, 2021.

Room changes will be processed beginning Monday, September 13, 2021.  Requests will continue to be processed as submitted throughout the fall semester.  Due to limited available space, we cannot guarantee room changes.

Upper-Division Vacancy Pull-In Information

Any student wishing to move into a vacancy in a friend’s apartment, residential college suite, Mayfield lodge, or double room should complete the Room Change Application beginning Wednesday, August 25, 2021.

If you have a vacancy in your apartment, residential college suite, Mayfield lodge, or double room, and wish to pull in a friend of your choice, please email Josh Miller at joshua.p.miller@vanderbilt.edu to confirm the student/s you would like to pull-in to your space.

IMPORTANT:  McTyeire residents are not eligible to fill vacancies.

Fall Semester Room Change Information – First-Year Students

First-Year Room Change Freeze

Room changes will be processed beginning Monday, September 13, 2021.  Prior to this time, the Office of Housing and Residential Experience conducts an inventory of rooms in order to confirm that students have returned and to account for available vacancies.

First-Year Student Room Change Requests

Any student requesting to change rooms should complete the Room Change Request located under the Applications menu in the Housing Portal beginning Wednesday, August 25, 2021.  Requests to change rooms can be submitted though Friday, November 19, 2021.

Room changes will be processed beginning Monday, September 13, 2021.  Requests will continue to be processed as submitted throughout the fall semester.  Due to limited available space, we cannot guarantee room changes.

First-Year Vacancy Pull-In Information

Any student requesting to move into a vacancy in a friend’s room should complete the Room Change Application beginning Wednesday, August 25, 2021.

If you have a vacancy in your room and wish to pull in a friend of your choice, please email Ashley Ladyman at ashley.m.ladyman@vanderbilt.edu to confirm the student/s you would like to pull-in to your space.