Room Change and Vacancy Pull-In Information

General Information

We offer various room change processes for eligible students. Please review the detailed information in the sections below.

First-Year Students:

Fall Room Change Process (Begins Wednesday, August 20)
Spring Room Change Process (Begins Monday, January 5)

Upper-Division Students:

Fall Room Change Process (Begins Wednesday, August 20)
End of Semester Room Change Process (Begins Monday, December 1)
Spring Room Change Process (Begins Monday, January 5)

Fall 2025 Room Change and Vacancy Pull-In Information – First-Year Students

General Information

Room changes will be reviewed beginning Monday, August 25. Requests will continue to be reviewed as submitted throughout the fall semester. Due to extremely limited available space, we cannot guarantee room changes.

Vacancy Pull-In Requests

Any student requesting to move into a vacancy in a friend’s double or triple room should complete the Room Change Application beginning Wednesday, August 20.

If you have a vacancy in your room and wish to pull in a friend of your choice (first-year students only), please email our office at housing@vanderbilt.edu to confirm the student/s you would like to pull-in to your space.

Fall 2025 Room Change and Vacancy Pull-In Information – Upper-Division Students

Eligibility

Any continuing upper-division student assigned to a physical bed space on campus is welcome to request a room change. Students residing off campus are not eligible to participate in the process.

General Information

Any student requesting to change rooms should complete the Room Change Request located under the Applications menu in the Housing Portal beginning Wednesday, August 20. Requests to change rooms can be submitted though Friday, November 14. A spring room change process will begin on the first day of spring classes. Seniority and random selection are taken into consideration. Housing anticipates high demand with limited space availability. Room changes are not guaranteed.

NOTE: Students looking to change rooms at the end of the fall semester in preparation for the spring semester should view the End of Fall Semester Room Change information below, and should not submit a request between August 20 and November 14.

Upper-Division Student Room Change Freeze

Upper-division student room changes requests submitted by September 3 will be reviewed beginning September 10. Requests submitted after September 3 will be considered on a rolling basis after September 10. Prior to this time, Housing and Residential Experience is in the process of verifying all assigned students have taken occupancy of their assigned spaces and accounting for available vacancies.

Vacancy Pull-In Requests

Students residing in group living (apartments, doubles, Mayfield lodges, and Residential College suites) are welcome to pull in other eligible continuing upper-division students of their choice to fill any vacancies.

Students with an on-campus housing assignment interested in moving to a vacancy in a friend’s apartment, double, lodge or suite must submit the Room Change Request beginning August 20.

All students assigned to the apartment, double, Mayfield lodge, or Residential College suite must also email Housing (housing@vanderbilt.edu) to confirm the student/s requesting to be pulled in.

Once all requests/emails are received (from both the student/students filling the vacancy/vacancies, and all current occupants), Housing will process the request and students will receive a confirmation email.

End of Fall 2025 Room Change and Vacancy Pull-In Information – Upper-Division Students Only

Eligibility

The following upper-division students are welcome to submit an End of Semester Room Change Request:

Students requesting to move to a new space with roommate applying for Spring 2026 housing. This includes students returning from fall 2025 study abroad, internships, and leaves of absence.
Students requesting to fill a current or anticipated end of semester vacancy in a friend’s apartment, double, lodge, or suite.
Students requesting to move into a vacancy in their Greek house. (Permission required from Greek Life)

Requests for single rooms will not be considered during this process. Students interested in single rooms and other housing options should plan to participate in the Spring 2026 room change process which begins on January 5, 2026.

Application

The End of Semester Room Change Request will be available in the Housing Portal between Monday, December 1 and Thursday, December 4 at 5PM. Students will be contacted no later than the close of business on Friday, December 5 regarding the status of their request.

IMPORTANT: Students approved to move at the end of the fall semester must complete their moves to their new assignment prior to departing campus for winter break. As a result, flexible travel plans may be required. Failure to complete approved moves will result in a forfeiting of the approved room change. Students who are unable to participate in this process are welcome to participate in the spring room change process which will begin on January 5, 2026.

Vacancy Pull-In Information

Students with current or anticipated end of semester vacancies in their apartment, double, Mayfield lodge, or residential college suite are welcome to pull in a new upper-division roommate/s of their choice. Spaces that remain vacant upon conclusion of the fall semester are eligible for assignment at any time throughout the remainder of the academic year.

The following students are eligible to fill current or anticipated end of semester vacancies:

Upper-division students currently living elsewhere on campus.
Upper-division students currently residing off campus (The student must contact Housing directly in order to forfeit their off-campus authorization).
Upper-division students not enrolled in fall 2026 courses in Nashville who plan to return for the spring 2026 semester. This includes students participating in fall study abroad, completing an out-of-town internship, or on a leave of absence. These students will indicate their preference to fill the vacancy on their Spring 2026 Housing Application.

All students currently residing in the apartment, double, Mayfield lodge, or residential college suite who plan to return for the spring 2026 semester must submit the Vacancy Pull-In Request in the Housing Portal between Monday, December 1 and Thursday, December 4 at 5PM to confirm the new roommate/s. Requests must be submitted by all current residents who intend to return for the spring 2026 semester for Housing to process the request. Missing submissions will result in a cancellation of the request.

Once all requests are received, Housing will process the change and contact students.

Spring 2026 Room Change and Vacancy Pull-In Information – First-Year Students

General Information

Any student requesting to change rooms should complete the Room Change Request located under the Applications menu in the Housing Portal beginning Monday, January 5. Requests to change rooms can be submitted though Wednesday, March 31.

Room changes will be reviewed upon submission. Due to extremely limited available space, we cannot guarantee room changes.

Vacancy Pull-In Requests

Any student requesting to move into a vacancy in a friend’s double or triple room should complete the Room Change Application beginning Monday, January 5.

Spring 2026 Room Change and Vacancy Pull-In Information – Upper-Division Students

Eligibility

Any continuing upper-division student assigned to a physical bed space on campus is welcome to request a room change. Students residing off campus are not eligible to participate in the process.

General Information

Upper-Division Student Room Change Freeze

Upper-division student room changes requests submitted by Friday, January 16 will be reviewed beginning the week of January 18. Requests submitted after Friday, January 16 will be considered on a rolling basis after initial submissions are considered. Prior to this time, Housing and Residential Experience is in the process of verifying all assigned students have taken occupancy of their assigned spaces and accounting for available vacancies.

Vacancy Pull-In Requests

Students with an on-campus housing assignment interested in moving to a vacancy in a friend’s apartment, double, lodge or suite must submit the Room Change Request beginning Monday, January 5.

All students assigned to the apartment, double, Mayfield lodge, or Residential College suite must also email Housing (housing@vanderbilt.edu) to confirm the student/s requesting to be pulled in.