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Room Change and Vacancy Pull-In Information

Spring 2024 Room Change and Vacancy Pull-In Information – First-Year Students

Room Change Requests

Any student requesting to change rooms should complete the Room Change Request located under the Applications menu in the Housing Portal beginning Monday, January 8, 2024.  Requests to change rooms can be submitted though Friday, April 12, 2024.

Room changes for first-year students will be processed beginning Monday, January 8, 2024.  Requests will continue to be processed as submitted throughout the spring semester.  Due to limited available space, we cannot guarantee room changes.

Vacancy Pull-In Information

Any student requesting to move into a vacancy in a friend’s double or triple room should complete the Room Change Application beginning Monday, January 8, 2024.

If you have a vacancy in your room and wish to pull in a friend of your choice, please email our office at housing@vanderbilt.edu to confirm the student/s you would like to pull-in to your space.

Spring 2024 Room Change and Vacancy Pull-In Information – Upper-Division Students

Upper-Division Room Change Freeze

Room changes will be processed beginning the week of January 21, 2024.  Prior to this time, Housing and Residential Experience conducts an inventory of rooms in order to confirm that students have returned and to account for available vacancies.

Upper-Division Room Change Requests

Any student requesting to change rooms should complete the Room Change Request located under the Applications menu in the Housing Portal beginning Monday, January 8, 2024.  Requests to change rooms can be submitted though Friday, April 12, 2024.

Room changes for upper-division students will be processed beginning the week of January 21, 2024.  Requests will continue to be processed as submitted throughout the spring semester.  Room changes are not guaranteed.

Vacancy Pull-In Information

Any student wishing to move into a vacancy in a friend’s apartment, residential college suite, Mayfield lodge, or double room should complete the Room Change Application beginning Monday, January 8, 2024.

If you have a vacancy in your apartment, residential college suite, Mayfield lodge, or double room, and wish to pull in a friend of your choice, please email our office at housing@vanderbilt.edu to confirm the student/s you would like to pull-in to your space.

Prior to Fall 2024 Room Change and Vacancy Pull-In Information (Summer Process)

General Information

This process is only for assigned, continuing upper-division students.  Fall 2024 first-year and transfer students are not eligible to request room changes prior to move in.

The Room Change and Vacancy Pull-In Request will be available in the Housing Portal beginning May 15 for all continuing upper-division students assigned to on-campus housing.  Requests should be submitted no later than June 30 for consideration.  Students will be contacted no later than July 31 regarding the status of their requests.

Room changes are processed when spaces come available due to housing cancellations (fall study abroad, leaves of absence, students transferring to another institution, etc.).  It is not uncommon for many of these cancellations to come in mid- to late July.  Seniority-based random selection is utilized to determine room changes.

Housing anticipates high demand for Residential College spaces and extremely limited availability.  Available spaces will be assigned utilizing seniority and random selection.

IMPORTANT:  Any student who is offered and accepts an assignment to a Residential College for the 2024-2025 academic year will be charged the Residential College Experience fee ($428/semester pending Board of Trust approval).  In addition, 2024-2025 Residential College residents will not have returning resident priority in future academic years.

Room Change Application Information

Students requesting a room change should submit the Room Change and Vacancy Pull-In Request in the Housing Portal by June 30.

Room changes will be processed utilizing seniority and random selection, pending space availability and are not guaranteed.  Students will be contacted no later July 31 regarding the status of their request.  Requests will be processed on a rolling basis as space comes available therefore students interested in a room change are encouraged to submit their requests as soon as possible.  Students are not obligated to accept an offered room change.

Vacancy Pull-In Information

Students residing in group living (apartments, doubles, Mayfield lodges, and Residential College suites) are welcome to pull in other continuing upper-division students or fall 2024 transfer students of their choice to fill any vacancies that may result from original occupants transferring, taking a leave of absence, studying abroad, or completing an out-of-town internship.  Students with off-campus authorization are not eligible to fill on-campus housing vacancies.  Residential College suite vacancies must be filled by other rising 4th-year students or greater.

Students with an on-campus housing assignment interested in moving to a vacancy in a friend’s double, suite, apartment, or lodge must submit the Room Change and Vacancy Pull-In Request in the Housing Portal by July 15.  Students who submitted an Unassigned Student Application or fall 2024 transfer students should email Housing at housing@vanderbilt.edu if they would like to fill a vacancy in a friend’s space.

All students assigned to the apartment, double, Mayfield lodge, or Residential College suite who will occupy the space for the fall 2024 semester must also email Housing to confirm the student/s requesting to be pulled in by July 31.  The student/s departing the space and creating the vacancy/vacancies should NOT send an email confirmation.

Once all requests/emails are received (from both the student/students filling the vacancy/vacancies, and all fall 2024 occupants), Housing will process the request and students will receive a confirmation email.

Fall 2024 Room Change and Vacancy Pull-In Information

TBA in August 2024