Undergraduate Academic Year Housing Contract
- Rooms are rented (and students are liable for the room rented) for the combined periods of fall and spring semesters, exclusive of Thanksgiving holiday, semester break, spring holidays, and May session activities. However, a student who graduates or withdraws from the University during the first semester is not liable for the spring semester rent provided that sixty (60) days notice is given prior to the opening of the spring semester.
- Students who graduate or withdraw from the University during the semester must vacate their rooms twenty-four hours after graduation or after the withdrawal procedure is completed. Students who withdraw for medical reasons may receive a refund in accordance with the University refund schedule. Students who withdraw or who are suspended or expelled during the semester for academic, disciplinary or other reasons, may be entitled to partial refunds or rent. Rooms may not be sublet or used for any purpose other than as a residence of the student or students to whom they are rented.
- Residence halls are open and may be occupied when classes are in session during the fall and spring semesters, and are closed and may not be occupied during Thanksgiving holiday, semester break, and spring holiday.
- Room rent is charged to the student’s University account and includes all utilities and internet service. Phone service is not provided in student rooms.
- Residents are jointly and severally responsible for the condition of their rooms and any damage to furnishings, collectively responsible (by prorated assessments) for damage to public areas. Public areas include but are not limited to hallways, stairways, sidewalks, courts, entry passages, elevators, lounges, studies, utility and storage rooms, grounds, and building exteriors. No items are to be placed in or attached to any public areas without the express written consent of the University, including but not limited to any type of antenna or satellite dish. Residents shall not obstruct or use any sidewalk, court, entry passage, hall or stairway for any purpose other than ingress and egress.
- Use of unauthorized wireless access points (routers, wireless printers, wireless game counsels/devices, etc.) are prohibited in the residence halls.
- No room changes may be made without prior approval of the Office of Housing and Residential Experience.
- Students who are found to be in violation of University policy may be required to change room assignments or vacate University housing as directed by the Senior Director of Housing Operations or his/her designee.
- University officials may enter and inspect rooms for cleanliness and damages, to make repairs, and at closings. A room may be searched for suspected violation of University regulations when reasonable evidence of the suspected violation has been presented to the Senior Director of Residential Experience or his/her designee. Any evidence of wrongdoing or violations of university policy found during inspections may be used for purposes of student accountability proceedings whether or not related to the purpose of the inspection.
- Any personal property remaining in the assigned room at the expiration of the current housing contract may be disposed of at the discretion of the Senior Director of Residential Experience or his/her designee. Solely for the convenience and benefit of students, items may be stored without cost in rooms designated for this purpose for a specified period of time. The University accepts no responsibility for loss or damage for any reason whatsoever. Property remaining in these storage rooms past the designated times of removal may be disposed of at the discretion of the Senior Director of Residential Experience or his/her designee.
- The University shall not be liable, and resident agrees to release and hold the University harmless, for any damage to property or injury to person arising out of resident’s occupancy of the assigned rooms, except such damage or injury that result from negligent acts or omissions of the University. Interruption or curtailment of any utilities or service, or damage to property or injury to person, whether caused by strikes, mechanical failures or difficulties, or any cause beyond the control of the University, such as, but not limited to broken water pipes, shall not entitle resident to any claim against the University for damages or to any reduction in rent, unless, after being notified, the University fails to take reasonable measures to restore the service or to correct the failure or difficulty.
- By accepting an assignment to a designated substance-free area, you are thereby agreeing to refrain from consumption of tobacco and the consumption or possession of alcohol in that area.
- By signing this contract, students are bound by these conditions and provisions, as well as all other University policies and regulations applicable to students.
- Resident acknowledges and understands that (a) the assigned space is located in a climate with temperatures, humidity, and other naturally occurring conditions that normally allow the growth of mold and mildew in locations where dampness or moisture are present; and (b) upon moving into the assigned space, resident will have control over and knowledge concerning conditions in the interior of the assigned space. Therefore, resident agrees to:
- Set thermostats to provide appropriate climate control.
- Maintain the assigned space in a clean condition by mopping, vacuuming, or wiping hard surfaces with a household cleaner.
- Remove visible moisture or condensation on floors, walls, windows, ceilings and other surfaces promptly.
- Take other measures as may be necessary to prevent mold or mildew from accumulating in the assigned space (including without limitation reporting immediately to the University any evidence of water leaks or mold or mildew-like growth).
In compliance with federal law, including the provisions of Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments Act of 1972, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act (ADA) of 1990, the ADA Amendments Act of 2008, Executive Order 11246, the Uniformed Services Employment and Reemployment Rights Act, as amended, and the Genetic Information Nondiscrimination Act of 2008, Vanderbilt University does not discriminate against individuals on the basis of their race, sex, religion, color, national or ethnic origin, age, disability, military service, or genetic information in its administration of educational policies, programs, or activities; admissions policies; scholarship and loan programs; athletic or other University-administered programs; or employment. In addition, the University does not discriminate against individuals on the basis of their sexual orientationi , gender identityii , or gender expression iii .
i. Sexual orientation refers to a person’s self-identification as heterosexual, homosexual, bisexual,asexual, pansexual, or uncertain.
ii. Gender identity is generally defined as a person’s own sense of identification as male, female, both, or neither as distinguished from actual biological sex, i.e. it is one’s psychological sense of self.
iii. Gender expression is everything we do that communicates our sense of identification to others
FEDERALLY-REQUIRED LEAD-BASED PAINT DISCLOSURE
Lead Warning Statement: Housing built before 1978 may contain lead-based paint. Lead from paint, paint chips, and dust can pose health hazards if not taken care of properly. Lead exposure is especially harmful to young children and pregnant women. Before renting pre-1978 housing, landlords must disclose the presence of known lead-based paint and lead-based paint hazards in the dwelling. Tenants must also receive a Federally approved pamphlet on lead poisoning prevention.
Lessor’s Disclosure: The University has no knowledge and no records or reports pertaining to lead-based paint and/or lead-based paint hazards in University Housing.
Lessee’s Acknowledgement: The student whose signature appears on the contract has reviewed the pamphlet provided here.
STATEMENT ON SEXUAL ORIENTATION
Vanderbilt University is committed to the principle of non-discrimination on the basis of being or being perceived as homosexual, heterosexual or bisexual. In affirming its commitment to this principle, the University does not limit freedom of religious association, does not require adherence to this principle by government agencies or external organizations that associate with but are not controlled by the University, and does not extend benefits beyond those provided under other policies of the University.
In compliance with federal law, including the provisions of Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendment of 1972, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act (ADA) of 1990, the ADA Amendments Act of 2008, Executive Order 11246, the Uniformed Services Employment and Reemployment Rights Act, as amended, and the Genetic Information Nondiscrimination Act of 2008, Vanderbilt University does not discriminate against individuals on the basis of their race, sex, religion, color, national or ethnic origin, age, disability, military service, or genetic information in its administration of educational policies, programs, or activities; admissions policies; scholarship and loan programs; athletic or other University-administered programs; or employment. In addition, the University does not discriminate against individuals on the basis of their sexual orientation, gender identity, or gender expression consistent with the University’s nondiscrimination policy. Inquiries or complaints should be directed to the Equal Opportunity, Affirmative Action, and Disability Services Department, PMB 401809, 2301 Vanderbilt Place, Nashville, TN 37240-1809. Telephone (615)322-4705 (V/TDD); FAX (615) 343–4969.
2020-2021 Housing Contract Addendum
As described in the Housing Contract, rooms are rented (and students are liable for the room rented) for the combined periods of fall and spring semesters exclusive of breaks. (A student who graduates or withdraws from the University before the spring semester is not liable for the spring semester rent provided that notice is given at least sixty (60) days prior to the opening of the spring semester.) To prevent the spread of COVID-19 on campus, the University will provide quarantine/isolation space and other support services for all on-campus residential students. The designated quarantine/isolation space may be in another University-controlled residential space; transfer to such quarantine/isolation space does not constitute a termination of the Housing Contract. Accordingly, students who are reassigned to an alternative residential space in keeping with the University’s efforts to protect the health and safety of the campus community will be obligated to pay the housing fee in full unless they withdraw from the University during the semester, in which case they may be entitled to a partial refund of the rental fee consistent with the University’s tuition refund schedule.
ASSUMPTION OF RISK
I understand and acknowledge that while VU is continuing to clean, sanitize, and engage in social distancing and other best practices to keep the VU campus safe, and that VU is continuing to follow the guidance of public health officials to help prevent the contracting or spread of COVID-19, the nature of the COVID-19 virus is somewhat unknown, and VU cannot control all risks associated with COVID-19, guarantee that the campus (including any residential building) is free of the virus, or that I or my belongings will not be exposed to it.
FOR STUDENTS ASSIGNED TO GROUP LIVING: I have agreed to live in a shared living arrangement, which may include sharing a bedroom in a VU residential building with another student (my roommate). I understand that shared living arrangements and/or having a roommate presents certain risks that are not presented by having a single bedroom. For example, it may be difficult or impossible to maintain recommended physical distancing at all times within our shared living spaces. In addition, if my roommate or someone else in our shared living arrangement is exposed to COVID-19, that person may unintentionally expose me, our shared room, and my belongings to the virus, and may do so even without that person experiencing any symptoms and before or without having tested positive for COVID-19. I understand that while we are on campus, each person in my shared living arrangement may be tested for COVID-19, and we may be directed to self-quarantine in our shared space until we have received our individual test results. I understand and agree that one or more of us may be required to relocate to alternate housing to separate those who have tested positive for, or who are believed to have been exposed to, COVID-19 from those who have not. I understand the risks of having shared living space during the COVID-19 pandemic, including but not limited to those listed above, and I have voluntarily decided to choose shared living arrangements.