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Housing and Residential Experience

Residential Colleges Suite Processes

General Information

Please be sure to review the Residential Colleges General Information section.

Any unassigned student who submitted their Housing Registration between January 9 and 13, 2023 is eligible to participate in the residential college suite processes.

Suite Locations and Types:

  • 6-Person Suites:
    • Warren & Moore Colleges (6 individual bedrooms)
  • 5-Person Suites:
    • Warren & Moore Colleges (5 individual bedrooms)
    • NOTICE:  5-Person suites are extremely limited with only seven (7) available.
  • 4-Person Suites:
    • All residential colleges (4 individual bedrooms)

In addition to bedroom spaces, all suites include a convenience kitchen (sink, refrigerator and microwave; no oven or cooktop), living/dining area, and one (1) bathroom.

The 6-Person and the 5-Person Suite Processes will take place as one process, followed by the 4-Person Suite Process.

Roommate group formation is specific to each process.  For each process, students will need to form roommate groups based on the required criteria.  Roommate groups must be fully matched and contain the correct number of students in order to be considered for the random selection process, meaning all students must confirm the group by either requesting or accepting other students. A seniority-driven, random selection will take place for each process utilizing the point average for each roommate group to determine successful groups, and the order for room selection.

Room selection will take place online in the Housing Portal.  Successful groups will be notified via email and provided with a specific room selection time and instructions for completing the online room selection.  Unsuccessful groups will also be notified and should plan to participate in future processes.

Prior to the beginning of the application period, information will be posted in the Housing Portal under “Housing Lottery Statistics and Documents” regarding the number of available units.

6-Person and 5-Person Suite Process (Begins Sunday, February 5, 2023)

6-Person and 5-Person Suite Application:

Any student interested in participating in 6-Person and 5-Person Suite Process must complete the 6-Person/5-Person Suite Application in the Housing Portal between February 5 at 12 a.m. CDT and February 7, 2023 at 6 p.m. CDT.

6-Person and 5-Person Suite Roommate Groups:

All students participating in the 6-Person and 5-Person Apartment Process must form a roommate group of either six (6) or five (5) students.

Forming a roommate group will run concurrently with the 6-Person/5-Person Suite Application.  In order to form a roommate group, all students must first submit their 6-Person/5-Person Suite Application.  Roommate groups can be formed between February 5 at 12 a.m. CDT and February 7, 2023 at 6 p.m. CDT.  Roommate groups can be comprised of any eligible student regardless of sex or gender.

How to Form a 6-Person or 5-Person Roommate Group:

  1. Log into the Housing Portal.
  2. Click on “Roommate Selection”.
  3. Click “Select Roommates”.
  4. Select “Fall 2023” as the term from the dropdown menu.
  5. If any other student/s have already requested you as a roommate/hallmate, the requests will show under “Pending Roommate Requests”. To accept requests, click on the three dots to the left of their name and select the “Match” icon.
  6. To request a student, click on “Search for Roommate”. Students are encouraged to search by VUnetID.
  7. Confirm that all members of your roommate/hallmate group accept/request the student/s they would like in their group under “Roommate Requests.”

Failure of one (1) or more students to accept all roommates will result in the group being ineligible for the consideration in the random selection process.

IN ORDER TO BE CONSIDERED A FULLY MATCHED ROOMMATE GROUP, ALL MEMBERS OF THE GROUP MUST EITHER REQUEST ONE ANOTHER OR ACCEPT ANY PENDING REQUESTS FROM OTHER GROUP MEMBERS. NO EMAILS OR COMMUNICATION REGARDING ROOMMATES WILL BE SENT TO STUDENTS FROM THE OFFICE OF HOUSING ASSIGNMENTS. STUDENTS ARE RESPONSIBLE FOR COORDINATING WITH ONE ANOTHER TO ENSURE GROUPS ARE PROPERLY FORMED. UNMATCHED ROOMMATE GROUPS WILL NOT BE CONSIDERED IN THE 6-PERSON/5-PERSON SUITE RANDOM SELECTION PROCESSES.

6-Person and 5-Person Suite Random Selection and Results:

Utilizing a seniority driven, random selection taking the point average of all groups, fully matched groups of six (6) students will be considered for 6-person suites.  Successful groups will be assigned a room selection date and time.  Groups with higher point averages will be assigned earlier room selection times.  Ties in point average will be broken via random selection.

Utilizing a seniority driven, random selection taking the point average of all groups, fully matched groups of five (5) students will be considered for 5-person suites.  Successful groups will be assigned a room selection date and time.  Groups with higher point averages will be assigned earlier room selection times.  Ties in point average will be broken via random selection.

Results will be announced via email on February 8, 2023 at 6 p.m. CDT.

6-Person and 5-Person Suite Room Selection:

Room selection will take place online in the Housing Portal on February 9, 2023.  Successful groups with selection times will be able to log into the online room selection fifteen (15) minutes prior to the start of the room selection event in order to review the available spaces.  Room selections cannot be made until the group scheduled selection time.  Please designate one (1) member of the group to complete the online room selection.  Groups are welcome to select any available space filling one (1) suite.  Once you submit your room selection, changes are not permitted and your selected space will be your assignment for the 2023-2024 academic year.  If groups do not find a space they wish to select, they can leave the online room selection without selecting a space and participate in future processes without penalty.

4-Person Suite Process (Begins Saturday, February 11, 2023)

4-Person Suite Application:

Any student interested in participating in 4-Person Suite Process must complete the 4-Person Suite Application in the Housing Portal between February 11 at 12 a.m. CDT and February 13, 2023 at 6 p.m. CDT.

4-Person Suite Roommate Groups:

All students participating in the 4-Person Apartment Process must form a roommate group of four (4) students.

Forming a roommate group will run concurrently with the 4-Person Suite Application.  In order to form a roommate group, all students must first submit their 4-Person Suite Application.  Roommate groups can be formed between February 11 at 12 a.m. CDT and February 13, 2023 at 6 p.m. CDT.  Roommate groups can be comprised of any eligible student regardless of sex or gender.

How to Form a 4-Person Roommate Group:

  1. Log into the Housing Portal.
  2. Click on “Roommate Selection”.
  3. Click “Select Roommates”.
  4. Select “Fall 2023” as the term from the dropdown menu.
  5. If any other student/s have already requested you as a roommate/hallmate, the requests will show under “Pending Roommate Requests”. To accept requests, click on the three dots to the left of their name and select the “Match” icon.
  6. To request a student, click on “Search for Roommate”. Students are encouraged to search by VUnetID.
  7. Confirm that all members of your roommate/hallmate group accept/request the student/s they would like in their group under “Roommate Requests.”

Failure of one (1) or more students to accept all roommates will result in the group being ineligible for the consideration in the random selection process.

IN ORDER TO BE CONSIDERED A FULLY MATCHED ROOMMATE GROUP, ALL MEMBERS OF THE GROUP MUST EITHER REQUEST ONE ANOTHER OR ACCEPT ANY PENDING REQUESTS FROM OTHER GROUP MEMBERS. NO EMAILS OR COMMUNICATION REGARDING ROOMMATES WILL BE SENT TO STUDENTS FROM THE OFFICE OF HOUSING ASSIGNMENTS. STUDENTS ARE RESPONSIBLE FOR COORDINATING WITH ONE ANOTHER TO ENSURE GROUPS ARE PROPERLY FORMED. UNMATCHED ROOMMATE GROUPS WILL NOT BE CONSIDERED IN THE 4-PERSON SUITE RANDOM SELECTION PROCESS.

4-Person Suite Random Selection and Results:

Utilizing a seniority driven, random selection taking the point average of all groups, fully matched groups of four (4) students will be considered for 4-person suites.  Successful groups will be assigned a room selection date and time.  Groups with higher point averages will be assigned earlier room selection times.  Ties in point average will be broken via random selection.

Results will be announced via email on February 14, 2023 at 6 p.m. CDT.

4-Person Suite Room Selection:

Room selection will take place online in the Housing Portal on February 15, 2023.  Successful groups with selection times will be able to log into the online room selection fifteen (15) minutes prior to the start of the room selection event in order to review the available spaces.  Room selections cannot be made until the group scheduled selection time.  Please designate one (1) member of the group to complete the online room selection.  Groups are welcome to select any available space filling one (1) suite.  Once you submit your room selection, changes are not permitted and your selected space will be your assignment for the 2023-2024 academic year.  If groups do not find a space they wish to select, they can leave the online room selection without selecting a space and participate in future processes without penalty.