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Food, Beverage & Alcohol Service
Nov. 20, 2018—General Food and Beverage Guidelines After the appropriate facility has been reserved, food, beverage, and alcohol arrangements may be made. All food, beverage, and alcohol arrangements are the responsibility of the group reserving the space. For more information regarding the alcohol policy, scroll to the bottom of this page, or click here. Student Organizations: For...
Sales and Solicitation
Nov. 20, 2018—Sale and/or promotion are limited to activities permitted under municipal, state, and federal laws, and of those, activities permitted by University policy. Individuals and groups must conform to local licensing laws and University trademark and licensing policies. Authorized sales and/or promotions must not disrupt the normal operation of the University. Vendors, promoters, and advertisers may neither...
Vendors, Rentals, Animals, & Food Trucks
Nov. 20, 2018—General Guidelines Student Centers reserves the right to approve any and all outside vendors for event support. Please consult with your event manager prior to contracting with any outside vendor. Click here for a list of vendors who are already in compliance with paperwork. If you have vendors/rentals at your event please work with your...
Event Registration
Nov. 20, 2018—Event Registration Once you have reserved your space through Virtual EMS, the next step is to register your event in Anchor Link. To create and manage your event in Anchor Link, you must be an officer of your student organization or an administrator of your department’s Anchor Link page. The form to register your...
Parking Services Support
Nov. 20, 2018—Will you require Parking Services support? Specific arrangements need to be made in advance directly with traffic and parking for any special deliveries or parking for catering trucks, Red Cross blood drives, etc. Some of the services available are special parking permits for events, barricades, signs for lots, and Traffic and Parking officers. http://www.vanderbilt.edu/traffic_parking/event-parking-request.php
Outdoor Events
Nov. 20, 2018—Registered Student Organizations and University Departments may reserve outdoor spaces for Signature Events. Requests for space must be made at least 8 weeks in advance and may be requested up to one year in advance. All outdoor events must be registered through the event registration process in Anchor Link. Questions to Consider When Planning Your...
Alcohol at Events
Nov. 20, 2018—Vanderbilt Departments & Organizations Alcoholic beverages are permitted in the Student Centers/Provost spaces upon approval by Student Centers or their designee. All requests to serve alcohol must be made at least four (4) weeks in advance of the event. Events that include alcohol must be registered in Anchor Link at least four (4) weeks prior...
Protection of Minors
Nov. 20, 2018—Events That Include Minors Please visit the Protection of Minors Homepage for program and compliance resources Note that Vanderbilt students under the age of 18 are not considered minors for the purpose of event registration Departmental events that include minors must be registered in the Protection of Minors Web Application under an approved program at...
Plan Your Event
Apr. 5, 2018—
Production Services
Feb. 2, 2011—Production services Vanderbilt University Production Services serves the production needs of the Vanderbilt Community. We proudly support speaker tours, cultural showcases, theatre productions, press conferences, VU festivals, Chancellor’s Lecture Series, improv groups, dance groups, and much, much more! We provide sound, projection, lighting, and staging support to events on campus. See our Staff page to...