First-Year Housing FAQ’s
You apply for housing on our website by clicking “Student Housing Portal” under “Important Information” on the right side our home page. You will need your VUnetID and password in order to access the housing application. All applications should be completed between April 1 and June 1.
We do not entertain requests for specific Houses. First-year houses are assigned randomly.
The Martha Rivers Ingram Commons is an inclusive community that embraces and honors people of all backgrounds and experiences. We promote the idea of incoming students accepting new experiences and find a great starting point to be roommate matching done by the University. The housing application asks questions pertaining to sleeping patterns, study habits, etc. and roommates are matched based upon their responses to these questions. We cannot guarantee that a student’s preferences are met. You may submit a request for a specific roommate, but we believe strongly in the value of a diverse community, and we do not guarantee that request will be met. If students do request a roommate, we encourage them to select roommates who will enhance their worldview by embracing new experiences and exposing themselves to a myriad of cultures and viewpoints.
Room assignments will be mailed to your permanent address on or about August 1.
We do not show rooms before move in. The houses are closed while we prepare them for your arrival.
Rooms are assigned randomly, not by request. However, there is a room change request period that begins about two weeks after the start of classes. Students will be notified in August of the exact date of the request period.
The majority of the rooms for first-year students are doubles. There are a few single rooms but they are reserved for students with documented disabilities under the Americans with Disabilities Act (ADA) for which a single room is deemed a reasonable accommodation.
Our office partners with the Office of Student Access Services to ensure consistency in evaluating requests for reasonable accommodation in housing. Please visit their website for more information. The deadline for submitting accommodations requests for reasonable accommodations is June 30.
Houses and Furnishings
During normal business hours, contact the Area Maintenance Supervisor (AMS) using the Maintenance Request Form in the Student Housing Portal.
- Your name
- Building name
- Room number
- Phone number
- A detailed description of the problem
Nights & Weekends
Report routine maintenance requests to the AMS to be addressed the following business day, using the Maintenance Request Form in the Student Housing Portal.
Immediately report to residential staff in your area issues that endanger health, safety, or the building structure.
Fire & life threatening emergencies
Call 421-1911 immediately.
The Commons Houses comprise a wide variety of different room types. Room dimensions and configurations vary from house to house and also within houses. For this reason, we are unable to provide measurements for specific rooms.
Vanderbilt provides a twin size bed, a desk, a desk chair, a chest and a closet for each student. Each room contains overhead lighting, blinds, a full-length mirror, a trash can, a recycle bin, a cable TV port, and campus Wi-Fi.
No. University furniture may not be removed from the room. We strongly advise students to move into their rooms before deciding whether to bring additional furniture. Space is limited and University-provided furniture may not be removed in order to make room for students’ furniture.
We do not recommend bringing additional furniture until you survey your room.
Please see the Student Handbook for a complete list of prohibited items. For quick reference, do not bring these items to campus: anything that can produce open flames (candles, oil lamps, incense, etc.) and appliances with exposed heating coils. Do not bring wireless printers, wireless access points (routers, hubs, wireless game consoles, etc) because they interfere with and degrade Vanderbilt’s wireless network.
Community bathrooms are serviced daily by housekeeping staff. Private bathrooms are serviced once weekly.
Laundry rooms are in each of the first-year houses with the exception of North, East and Memorial. Students residing in North, East and Memorial are given access to a neighboring house that has laundry facilities. Washers and dryers each cost $1.50 per load. Dry cleaning and bundled laundry service is also available on campus. Information about the laundry service is available here.
All houses are secured using a card access system for exterior doors, interior stairwells, and elevators. Students have card access only to the houses to which they are assigned. From midnight until 8AM, students can access only their floors and other floors of the same sex in their houses.
If you are locked out, please see the Receptionist/Front Desk Assistant located in Hank Ingram House, or contact a Resident Adviser.
The Vanderbilt housing contract excludes Fall Break, Thanksgiving Break, Winter Break, and Spring Break. However, Vanderbilt extends to students the privilege to stay over breaks provided that they register online at the Office of Housing and Residential Education website. Prior to each break, you may register to stay over the break on the Student Housing Portal.
Mail and package deliveries are not accepted at the houses. All residents are provided with a mailbox at the Campus Post Office. Mail and packages are delivered there. Please visit the Vanderbilt Mail Services website for more information.
The move in date for the Class of 2023 is Saturday, August 17, 2019. Each student is assigned a specific move in time that falls, on the half-hour, between 7AM and 12PM. Because all students cannot move in simultaneously, we must ask you to honor your assigned move in time. Your time will be included in your housing assignment packet mailed around August 1.
Prior to move in, we are busy getting the houses ready for your arrival. As a result, we are unable to grant early arrival requests. Please contact the Office of Housing Assignments at 615.322.2591 or email@example.com with any questions.
Yes. Please visit the Mail Services website for detailed information.
Vanderbilt Campus Dining and VU Meal Plans
Yes. All first-year students are automatically enrolled in the first-year Meal Plan. Please visit the Campus Dining website for more information.
There are many dining facilities across campus. The state-of-the-art dining facility at the Commons Center includes a salad bar with sizzle station, Chef’s Table, specialty pizza oven, deli, wok, grill and vegan/vegetarian food. Please visit the Campus Dining website for more information concerning the locations and hours of operations of all dining facilities.
Campus Dining is committed to serving all students and assisting them in managing their dietary needs. Please visit the Campus Dining website for more information.
No. First-year students are not permitted to park cars on campus.
The airport is located 9 miles east of campus. Students can travel by taxi, shuttle or public transportation. Taxi fare to the airport costs $25-$30. For university breaks, the Student Government Association sponsors free shuttles to the airport on a first come, first served basis.
ATMs are located at Sarratt Student Center, Hill Student Center, Music Rehearsal Hall (drive-thru), Branscomb Quadrangle, The Vanderbilt Clinic and Medical Center North. Sun Trust and Regions Bank have full service branches within walking distance of campus.
The Vandy Van is a shuttle that loops campus and makes stops by each residential area. This free service runs daily from 5PM-5AM. For more information, please visit the Vandy Van website.