2023 Move-In

Early Arrival Information (Pre-Approved Students Only)

All pre-approved early arrivals should report to the designated key pick up locations indicated below. NOTE:  Students residing in on-campus summer housing in Warren and Moore Colleges, or the Academic Intern Housing Program, should follow provided email instructions regarding moving to fall housing assignments as key pick up locations may vary.

IMPORTANT:  Incoming first-year and transfer students must activate their Mobile Commodore Card prior to arriving on campus as you will need your card in order to access your residence hall.  Instructions for activation are available here.

First-Year Students:

• Arriving on/before Wednesday, August 16:  Branscomb front desk
• Arriving Thursday, August 17 or Friday, August 18:  Hank Ingram front desk

International First-Year Students:

• Arriving on/before Tuesday, August 15:  Branscomb front desk
• Arriving on Wednesday, August 16:  Commons Center
• Arriving Thursday, August 17 or Friday, August 18:  Hank Ingram front desk

Incoming Transfer and Continuing Upper-Division Students:

• Arriving on/before Wednesday, August 16:  Branscomb front desk
• Arriving Thursday, August 17 or later:  Designated area front desk (listed below)
  • Notice for Village at Vanderbilt Townhouses and South Tower Residents: Due to first-year student move in on Saturday, August 19 between 7 AM and 12 PM noon, Village at Vanderbilt residents are not permitted to move in until after 12 PM noon.

Continuing Upper-Division Greek House Residents:

• Arriving between 8AM and 5PM:  Please contact Greek Life at 615-322-2048 as you arrive to campus to obtain your room code.
• Arriving After 5PM:  Please contact Greek Life during business hours (8AM – 5PM) prior to your arrival to obtain your room code.

Incoming First-Year Students (Saturday, August 19)

First-year student move-in is scheduled for Saturday, August 19, 2023. Prior to August 19, we will be preparing the halls for your arrival and as a result, will not be able to accommodate early move-in requests.  Pre-approved early arrivals should proceed to the locations indicated above for check-in and key pickup.

When students are emailed their room assignment information on Tuesday, August 1, they will also receive a specific move-in time between 7AM and 12PM.  In addition, first-year students will receive a packet of materials in the mail in early August which will include items for move in – a designated house rear view mirror hang tag, a key release card, and a star sticker (used if you plan to arrive via rideshare, taxi, or shuttle).

To provide a positive and efficient move-in experience, we carefully manage the process.  It is extremely important to follow the directions outlined below.  You should NOT report directly to your assigned house.  As you arrive to campus, all vehicles will be directed to their designated Staging Areas where room keys are distributed, and vehicles are held until escorted to the houses for unloading.

All Staging Areas are accessed from Edgehill Avenue.  As your approach the Vanderbilt campus, signs will be displayed and staff will be available to direct you to the proper location.  Please be sure to follow the posted signs rather than GPS directions as you approach campus.  Please note that if you are arriving to campus via 31st. Ave. S/Blakemore Ave./Wedgewood Ave., there is NO access to the staging areas from 18th Ave. S.  All vehicles arriving from this direction should approach the staging areas from 16th Ave. S.

Route to Staging Areas (Saturday, August 19)

Move-In Directions for Saturday, August 19:

1. Please report to your Staging Area at least 15 minutes prior to your assigned move-in time.
2. Once at the Staging Area, you will be issued your assigned room key. Please be sure to have your completed Key Release Card with you.  If you forget your card, one can be provided in the Staging Area.  Please do NOT leave your Staging Area without your room key.
3. After receiving your room key, you will be escorted to your house to unload your vehicle. Please work in collaboration with the student volunteer Move Crew to unload your vehicle as quickly and safely as possible.  It is extremely important that the driver remains with the vehicle.
4. Once your vehicle is unloaded, the driver will be directed to long-term parking in the Terrace Place Garage. A shuttle will be available to provide transport from the garage back to the Ingram Commons.

IMPORTANT RIDESHARE INFORMATION:  If you are arriving to the staging area by rideshare, taxi, or shuttle, please be sure to place the star sticker mailed in your housing packet over the driver information on your hangtag.  This will ensure that you get routed to the correct location for rideshare, taxis, and shuttles.

Rideshare Hangtag Example

First-Year Student Mail and Package Information

First-year students will receive their specific mailbox number in their room assignment email on Tuesday, August 1.

Specific information regarding the shipping of packages and package distribution/pick up can be found here.

Additional Move-In Information

Additional first-year student move-in information can be found here.

Continuing Upper-Division Students

Upper-division residence halls and Greek Houses open on Sunday, August 20, 2023. Prior to opening, we will be preparing the halls for your arrival and as a result, will not be able to accommodate early move-in requests for students who are not part of a pre-approved early arrival group. Continuing upper-division students residing in the Nashville community over the summer months must ensure their summer lease/sublet extends through Sunday, August 20.  We are not able to accommodate early move-in requests due to early lease end dates.  Please plan your travel to Nashville accordingly.

If you plan to arrive to campus after Wednesday, August 23, please email Housing and provide your anticipated arrival date.

Residence Hall Residents:  Upon arrival to campus, please report to your designated area front desk to check in and pick up your room key.  All students are required to pick up their room key.  Area desks are listed below.

Greek House Residents: To obtain your room code, please contact Greek Life upon arrival with your room number at 615-322-2048.  Students arriving after close of business should contact Kristin Torrey, Director of Greek Life, prior to arriving to make arrangements.

Incoming Transfer Students (Friday, August 18)

Transfer student move in is scheduled for Friday, August 18, 2023. Students will be provided with a specific afternoon move-in time with their room assignment information. Move-in times will range from 1 PM until 4:30 PM. Room assignment information will be emailed to all incoming transfer students on or before August 11, 2023. Prior to move-in, we will be preparing the halls for your arrival and as a result, will not be able to accommodate early move-in requests. Please plan your travel to Nashville accordingly.

Please be sure that you have activated your Mobile Commodore Card prior to your arrival on campus. Instructions for activation are available here.

More incoming Transfer student housing information can be found here.

Key Pick Up Instructions

When arriving to campus on Friday afternoon, please park in lot 18 located behind Olin Hall, on the corner of Highland and 24^th Ave. (2400 Highland Ave, Nashville, TN 37240).  Key pickup will be available under the awning of the E. Bronson Ingram Studio Arts Center, located across the street from the lot 18 (1204 25th Ave S, Nashville, TN 37240).   If you arrive after 4:30 PM on Friday, August 18, your key will be at your area desk (listed below).

Transfer Student Check-In Map

General Information

Area Desks

Warren & Moore – Kissam Center Front Desk:

• Moore College
• Warren College

Alumni Lawn – E. Bronson Ingram College Front Desk:

• Cole
• E. Bronson Ingram College
• McGill
• McTyeire (Branscomb Front Desk)
• Tolman

Centennial – Zeppos College Front Desk:

• Nicholas S. Zeppos College
• Rothschild College

Blakemore and Branscomb – Branscomb Front Desk:

• Blakemore
• Lupton
• Scales
• Stapleton
• Vaughn

Highland Quad – Lewis Front Desk:

• Chaffin
• Lewis
• Mayfield
• Morgan

Village at Vanderbilt – Branscomb Front Desk through Sunday, August 20; Hank Ingram Front Desk beginning Monday, August 21

• Townhouses
• South Tower

Commons – Hank Ingram Front Desk

Commodore Cards

Please ensure that you are in possession of your Commodore Card, or that you have activated your Mobile Commodore Card prior to your arrival.  Instructions for activating your Mobile Commodore Card are available here.  If you have lost your Commodore Card or do not own a smartphone/have a compatible device, please contact the Card Office at 615-322-2273 or commodorecard@vanderbilt.edu.  Commodore Cards are required for entry into all residence halls.

Package Pick-Up Information

Please visit the Mail Services website for details.

Unloading Areas – Upper-Division and Transfer Students

All unloading areas have a 30-minute limit.  Students must move their vehicles to designated student parking immediately after unloading.  Questions regarding parking locations should be directed to Parking Services.  All unloading areas are available through Sunday, August 20 unless noted.  Students are encouraged to review the campus maps linked below for visuals of traffic patterns and unloading areas.  No unloading in spaces/areas marked as reserved/accessible parking.

Alumni Lawn Residents:

• Cole, McGill, & Tolman:
  • Unloading Areas:
    • Students residing in these residential buildings will have access to West Side Row/Cole Alley to unload their belongings between 7AM – 11PM daily through Tuesday, August 22.  Vehicles should pull off in marked locations for unloading.  Vehicles must NOT block the flow of traffic and must be relocated immediately after unloading to designated student parking.  Any vehicles impeding the flow of traffic are subject to removal.
    • Vanderbilt Place bike lane (in front of Beta Theta Pi) and the striped VandyRide stop area in the Sarratt Circle.  Vehicles must not block traffic turnaround in the Sarratt Circle.
• E. Bronson Ingram College:
  • Unloading Areas:
    • Students can unload vehicles in the 23rd Ave. extension circle and in the area behind the college parallel to West End Ave..  Vehicles must NOT block the flow of traffic and must be relocated immediately after unloading to designated student parking.  Any vehicles impeding the flow of traffic are subject to removal.
      • IMPORTANT:  Vehicles should not block the loading dock.
• McTyeire:
  • Unloading Area:
    • Lot 40 (U-Club Lot)

Centennial (Rothschild and Zeppos Colleges) and Greek House Residents:

• Unloading Area:
  • Students residing in these residential buildings will have access to the West End Neighborhood to unload their belongings between 7AM – 11PM daily through Tuesday, August 22.  Vehicles must NOT block the flow of traffic and must be relocated immediately after unloading to designated student parking.  Any vehicles impeding the flow of traffic are subject to removal.
    • No vehicles are permitted to unload in the Zeppos College archway along 25th Ave. or in the fire lane in front of Zeppos and Rothschild Colleges.

Blakemore & Branscomb Residents:

• Blakemore Unloading Area:
  • Lot 298A located directly in front of Blakemore.
• Branscomb Unloading Areas:
  • Lupton and Vaughn Residents:
    • Branscomb Circle
    • Vanderbilt Place Bike Lane
  • Scales Residents:
    • Designated paid parking spaces on 24th Ave. South next to the Scales side entry are available for unloading.
    • Lot 40 (U-Club Lot)
  • Stapleton Residents:
    • Lot 40 (U-Club Lot)

Highland Quad Residents:

• Chaffin, Lewis, Mayfield & Morgan Residents:
  • Highland Quad Access Road:  Entry to the access road is off 24th Ave. S between Children’s Way and Pierce Avenue next to the West Garage. The entrance is marked with a black Highland Quad flag.  Vehicles can unload behind Mayfield, in the Morgan Circle, and behind Chaffin (next to the 25th Ave. Garage).  Vehicles must NOT block the flow of traffic along the access and must be relocated immediately after unloading to designated student parking.  Any vehicles impeding the flow of traffic are subject to removal.
  • Lot 24 located behind Chaffin/Lewis along 24th Ave. S.  Do not block the trash and cardboard dumpsters.

Village at Vanderbilt Residents:

• South Tower Unloading Area:
  • Village Garage (entry and exit off South Drive).  Maximum height for entry into the garage is 6’5″.  Larger vehicles and vehicles with roof attachments should not enter the garage.
• Townhouse Area:
  • Lot 134 located in the middle of the Townhouses.

Warren & Moore Residents:

• Moore Unloading Area:
  • Lot 3 (including designated paid parking spaces) located behind Moore College
• Warren Unloading Area:
  • Lot 4
  • Kissam Center Parking Garage:  Students must NOT unload in designated/marked reserved spaces in the garage.  Maximum height for entry into the garage is 9’6″.  Larger vehicles and vehicles with roof attachments should not enter the garage.

Campus Move-In Maps

General Maps:

Main Campus Traffic Map

First-Year Student Move-In Maps:

Route to Staging Areas (Saturday, August 19)

Upper-Division & Transfer Move-In Maps:

E. Bronson Ingram, Moore, and Warren Colleges Move-In Map

Highland Quad Move-In Map

Transfer Student Move-In Map (Friday, August 18)

Village at Vanderbilt Move-In Map

West End Neighborhood Move-In Map

Local Hotels

If you were not approved to move in early or arrive prior to your move-in date, we have linked several area hotels here.

PLEASE CHECK BACK FREQUENTLY FOR UPDATES.
IF YOU HAVE QUESTIONS PLEASE EMAIL US AT HOUSING@VANDERBILT.EDU.