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Spring 2022 Closing

General Information

Non-Graduating Students: Residence Halls Close Wednesday, May 11 at 9AM 

May 2022 Graduating Students: Residence Halls Close Saturday, May 14 at 1PM 

  • Residents are responsible for removing all personal items and cleaning their spaces prior to departure.  Dirty rooms, suites, lodges, or apartments may result in a housekeeping charge.
  • Residents must fully vacate their space.  No items can be stored in any on-campus housing.
  • Carts will be available in building lobbies for move-out needs.  Students should return carts to the designated building lobbies after use.

Extensions for Non-Graduating Students

  • Housing extensions are available to the following non-graduating students:
    • Students with a graduating sibling
    • Students who are working commencement
    • International students with travel/visa issues
    • OHARE student staff members (HR’s, RA’s, and FDA’s)
  • To apply for a move-out extension, please complete the Housing Extension Request in the Housing Portal between Friday, April 1 and Friday, April 15 at 6PM.
  • Extensions are only available until Saturday, May 14 at 1PM.  Any student requesting to remain on campus past this time should submit the Summer Housing Application if they meet the required criteria.  Additional information on summer housing is available here.
  • Meal Information:
    • Spring 2022 Graduating Students: Meal plans will remain in effect through May 13 at 7PM.
    • Non-Graduating Students with Approved Extensions: Meal plans will remain in effect through May 13 at 7PM.
    • Please visit the Campus Dining website for additional information regarding Commencement Week dining options.

Check-Out Information and Procedures

General Information:

Check-Out Requirements:

  • Remove all personal items from your space.
  • Completely clean out refrigerators (suites, lodges, and apartments).
  • Take all trash/recyclables to the dumpster/proper receptacles. Items should not be disposed of in common area trash cans and recycling bins.
  • Set your thermostat between the warm and cool settings.
  • Close and lock all windows.
  • Lock all doors.

Rental Items:  Prior to checking out, residents are responsible for coordinating the removal of any rental items with respective vendors (BlackStar, Hydrodore, etc.).  Rental items left behind will result in charges to your student account.

Carts:  Moving carts/dollies will be available in all buildings/main lobbies (Branscomb and Lewis).  Please return all carts to their designated locations after use.

Damage Charges/Lost Keys:  Area Coordinators will contact students after checkout with notification of any damage/lost key charges.  Students must respond to their Area Coordinator within 48 hours to appeal any charges.  Failure to abide by area specific check-out procedures may result in the inability to appeal any damage/lost key charges.

Area Specific Check-Out Procedures:

Commons:
  • Check-Out Procedure:
    • Residents will complete an express checkout by returning their room key to their specific house key drop box located in the Hank Ingram lobby. Please utilize the provided envelopes and fill in all requested information.
Warren and Moore Colleges:
  • Check-Out Procedure:
    • Residents will complete an express checkout by returning their room key to the key drop box located at the Kissam Center front desk. Please utilize the provided envelopes and fill in all requested information.
Alumni Lawn:
  • Check-Out Procedures:
    • All residents must contact their RA via email to set up a Zoom check-out room inspection
      • Residents should include the following information in their check-out request emails: Check-out date and time, building, and your room
    • Upon completion on the Zoom check-out room inspection, all residents should return their room key to the designated key drop box at the E. Bronson Ingram College front desk
    • Emergency checkouts can be completed daily between 5PM and 8AM by calling the RA on duty
Zeppos College and the Village at Vanderbilt:
  • Check-Out Procedures:
    • IMPORTANT: The last resident to depart from all double rooms, suites, townhouses, and apartments must schedule an in-person checkout inspection with their RA
      • For emergency or late schedule changes, please contact the RA on duty daily after 5PM.
    • Express Checkout:
      • Village at Vanderbilt residents must return their key to the key drop box located at the Hank Ingram front desk. Zeppos College residents must return their key to the key drop box located at the Zeppos College front desk.  Please utilize the provided envelopes and fill in all requested information.
Branscomb:
  • Check-Out Procedures:
    • Option 1: Schedule an In-Person Room Inspection
      • Contact the RA on duty prior to your departure by calling the RA duty phone
    • Option 2: Complete an Express Check-Out
      • Residents must return their key to the key drop box located at the Branscomb front desk. Please utilize the provided envelopes and fill in all requested information.
Highland Quad:
  • Check-Out Procedures:
    • Checkouts on or before May 6 at 5PM:
      • Residents will complete an express checkout by returning their room key to the key drop box located at the Lewis front desk. Please utilize the provided envelopes and fill in all requested information.
    • Checkouts on or after May 6 at 5PM:
      • Beginning May 6 at 5PM, residents should report to the Lewis front desk to check out with an RA. RA’s will be available to provide check-out assistance on May 6 from 5PM – 9PM and from May 7 – 13 from between 10AM and 9PM.
        • May 14 checkouts must be completed by 1PM.
      • Between May 6 and 13, any residents checking out between 9PM and 10AM should complete an express checkout by returning their room key to the key drop box located at the Lewis front desk. Please utilize the provided envelopes and fill in all requested information.

Move-Out Traffic Information

FULL CAMPUS MAP:

Important Notes:

Commons and Village at Vanderbilt Residents:

  • Please note that due to construction on the Village retail parking deck, there is no entry to the Commons or Village Townhouses and South Tower via 21st Ave. South.  All traffic should enter along 18th Ave. South at either Horton Ave. or South Dr..
  • Please be mindful of height restrictions in the Village at Vanderbilt parking lots and garage.  Students are responsible for any damage to the structures/height restriction bars.

 

Zeppos College and Greek House Residents:

  • Please note that traffic flow along 24th Ave. South and Kensington Place is one-way.  Vehicles cannot turn on Kensington Place from 25th Ave. South.  All traffic exiting Kensington Place must turn right onto 25th Ave. South.  Please review the map for additional information.
  • Vehicles should not block the flow of traffic.  Please pull vehicles to the side while loading and move vehicles immediately after loading.

 

Cole, Tolman, McGill, and Greek House Residents:

  • Two-way traffic flow must be maintained along West Side Row.  Please be sure vehicles are not blocking the flow of traffic.  Vehicles blocking the flow of traffic may be removed.
  • Vehicle loading in the Sarratt Circle should not block access to West Side Row, the Power House, or impede the VandyRide van.

Warren College Residents:

  • Warren College residents departing on Saturday, May 14 will have access to the Warren garage for loading.  Prior to that time, the garage will not be available for loading.

Highland Quad Residents:

  • The northbound lane of 25th Ave. South will be closed to through traffic and used for loading on Saturday, May 14.

Storage & Shipping

  • On-campus storage is NOT available.
  • Students are welcome to use any storage and shipping vendors of their choice.  Any vendors must be escorted when they are in the residence halls.
    • UPS/Premier College Storage will be available on campus and can provide shipping and storage.  Packing supplies are also available for purchase.
      • Dates & Times: May 4th – May 13th from 10AM to 5PM
      • Locations: Kissam Center, Lewis lounge, Branscomb lobby, Alumni Lawn (outdoor tent), Commons (outdoor tent near Gillette/Commons Center)

Donations

  • We encourage residents to donate unwanted, reusable items to our community partners.  Please be sure all donated items are clean and in proper working condition.
  • Beginning April 27, donation bins will be available in all building lobbies.
    • Exceptions:
      • Highland Quad – Donation bins will be available in the Morgan and Lewis House lobbies.
      • Village at Vanderbilt South Tower – Donation bins will be available on each floor.
      • Village ta Vanderbilt Townhouses – Donations can be dropped off at the donation truck in the townhouses parking lot daily from 8AM – 4PM.
  • Please Note:
    • Once items are donated, they are the property of the community organization.
    • Please return carts to the building for the next person to use.
    • Students are not permitted to acquire items from donation bins.

please check back frequently for updates.
If you have questions please contact your RA or Area Coordinator or email us at OHARE@vanderbilt.edu.

Information subject to change based on guidance from university and health officials.