Spring 2026 Closing Information

Closing Dates

Residence Hall Closing Dates:

Non-Graduating Students: Saturday, May 2 at 9 a.m. CDT
May 2026 Graduating Seniors: Saturday, May 9 at 1 p.m. CDT

Unless approved for a move-out extension, failure to vacate by your designated closing date and time will result in late check-out charges at the rate of $200/day.

All departing flights/travel arrangements must be made with consideration of the hall closing deadline. Extension requests due to flights booked after Saturday, May 2 will not be considered.

Requests due to summer leases/sublets beginning after Saturday, May 2 will not be considered. Please arrange your lease dates based on hall closing dates.

Housing Extension Requests for Non-Graduating Students

Commencement week housing extensions are available to the following non-graduating students:

Students with a sibling graduating from Vanderbilt in May 2026

Commencement Week Extension Request:

Available in the Housing Portal beginning Monday, March 30

Check-Out Procedures

All students are required to properly check out of their residence hall by completing the Check-Out Form in the Housing Portal and returning their functional, university-issued room key to their designated key drop box. Students who fail to complete their Check-Out Form forfeit the ability to appeal any potential damage charges.

Check-Out Procedures

Step 1:

Pack and remove all personal items.
Ensure all drawers, cabinets, closets, etc. are free of all personal items and trash.
Completely clean out refrigerators (apartments, lodges, and suites).
Arrange pickup and remove any rental items (Blackstar beds, Hydrodore, etc.) prior to checking out.
Remove your bike and/or scooter from the outdoor storage racks. Bikes/scooters cannot be left on campus over the summer months.
Take all trash and recyclables to the proper outdoor receptacles.
Clean your space (sweep, dust, and wipe down surfaces). Deep cleans are not required.

Step 2:

Complete the Check-Out Form in the Housing Portal under the Applications and Forms menu when you are ready to depart. As part of your form, you will need to upload the following:
- A minimum of one (1) photo of your vacated room.
  - Students residing in suites and apartments are encouraged to upload multiple photos of the various rooms/spaces within the unit.
- A photo of your room key (with the key code visible) with your key return envelope.

Step 3:

Return your key to the key drop box in your hall lobby. Envelopes are provided at each location. Please submit a photo with your Check-Out Form of your completed key return envelope and room key with the key code clearly visible.
- Failure to return a functional, university-issued key from your assigned room will result in a $125 key charge. Keys must be returned at your time of departure. Keys are not accepted via mail.

After your departure, staff will inspect your room and you will be contacted via email if any damage charges are assessed.

Housing and Residential Experience will enter spaces of students who have departed between 8 a.m. and 10 p.m. daily to complete room inspections.

Carts: Limited carts are available for use in each building. After use, please return carts to their designated locations. Carts should not be stored in student rooms or left in hallways/outside.

Bicycles and Scooters: Please be sure to remove your bicycle and/or scooter from the outdoor storage racks. These items cannot be left on campus after you depart.

Mail Forwarding: Prior to departing campus, please be sure to complete a mail forwarding form located on the Mail Services website.

Move-Out Loading Areas & Traffic Information

All loading areas have a 30-minute limit, and your hazard lights must remain on while actively loading. Vehicles exceeding the 30-minute limit, blocking the flow traffic, or in designated reserved/accessible parking without proper permits are subject to ticketing/removal.

TBA

Storage & Shipping

On-campus storage is NOT available.

Students are welcome to use any storage and shipping vendors of their choice. All vendors must be escorted when they are in the residence halls, and all items must be removed from your space prior to your departure.

Students are responsible for coordinating and removing any rental items (Blackstar beds, Hydrodore, etc.) from their spaces PRIOR to departing. Charges will be assessed for any items not removed.

Donations & Trash/Recycling

Donations

Donation bins will be placed in the residence halls on Monday, April 20. All donations must be received no later than Wednesday, May 6 at 9 a.m.. No donations will be accepted after this time.

The following items cannot be accepted:

No Liquids or Powder
No Mattress Pads or Toppers
No Broken, Stained/Dirty, or Incomplete Items
No Undergarments (All clothing items such as shirts, tank tops, and pants should be cleaned before donating)
No Food/Perishable Items

Trash & Recycling

Students are responsible to taking all trash and recyclables to designated disposal areas outside of their building. Trash associated with moving out should not be placed in building common area receptacles. Additional dumpsters will be placed around the residence halls during move out.