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1-to-1 Consultations Policies

1-to-1 Speaking & Pronunciation Consultations

  • Students should have a particular speaking or pronunciation need and context in mind.
  • If working on a presentation, students do not need to have a scripted presentation before they make or attend an appointment.
  • Students must determine with their class instructor whether or not it is appropriate to use the ELC’s 1-to-1 consultation services for assignments / projects, as described in the Vanderbilt University honor code. If a student proceeds with scheduling a consultation, they confirm that they either have or will receive permission to review this content with a consultant.

1-to-1 Writing Consultations

  • Students should have a particular writing need and context in mind.
  • Students do not need to have a completed draft before they make or attend an appointment. However, they must bring a hard copy of the material they wish to work on or a digital copy on their own computer.
  • Students must determine with their class instructor whether or not it is appropriate to use the ELC’s 1-to-1 consultation services for assignments / take-home examinations, as described in the Vanderbilt University honor code. If a student proceeds with scheduling a consultation, they confirm that they either have or will receive permission to review this content with a consultant.

Special Information

All ELC 1-to-1 Speaking, Pronunciation, and Writing Consultations are remote via Zoom to help support you for the rest of the semester.

The day of your appointment, your consultant will email you a Zoom meeting invitation with instructions. Learn how Zoom meeting invitations work:

1-to-1 Consultations

Consultation Sessions (In-person)

In-person consultations are scheduled at ten past the hour, in 50-minute blocks, between 9:10 a.m. and 4:00 p.m. Monday through Friday in Annex 2 or ELC offices / classrooms.

Consultation Sessions (Remote)

Online consultations are scheduled in the same manner as in-person consultations and, to help support our student across the globe, may occur between 7:10 a.m. and 10:00 p.m. Central Time, seven days a week (depending on consultant availability). All online consultations will take place via Zoom and consultants will send Zoom meeting invitations from their Vanderbilt email address to students via the email address the student has provided in AppointmentPlus. Students should receive Zoom meeting invitations no earlier than 24 hours before each confirmed appointment and no later than 30 minutes before each confirmed appointment.

For writing consultations, it is recommended that students share their screen or copy and paste reasonably-sized portions of text (e.g., a few sentences or a short paragraph) in order to share their writing for discussion. Alternatively, students may also send a link to a publicly-viewable file on a cloud service such as Google Drive, Box, or Microsoft 365.

Appointment Scheduling

When a student schedules their appointment online for a session, we do everything we can to facilitate a consultation. This policy means that we try to confirm a scheduled consultation with the student-client and a consultant if the consultation is made at least 24 hours in advance. Any appointment requested after 4:30 p.m. Central Time the day before the consultation will be rescheduled.

  • Undergraduate, Graduate, and Professional students may schedule up to three (3) consultations per week.
  • Students may not schedule more than one (1) appointment for the same day.
  • Students must make their own appointments.
  • Students may schedule appointments no more than two (2) weeks in advance.
  • Students may not schedule an appointment to last longer than the standard 50-minute session.
  • Students who miss three appointments during a semester may risk losing the ability to schedule any further consultations during that same semester.
  • We encourage students to meet with multiple consultants, yet we try to honor specific requests.
  • It is not normally possible to schedule standing consultations over the course of a semester or an academic year.
  • Faculty and staff may be scheduled on an as-needed basis by the ELC and must request appointments via email: elc@vanderbilt.edu.
  • Employees of the Vanderbilt University Medical Center (VUMC) are not eligible for consultation sessions.
  • 1-to-1 consultations are offered only during Fall and Spring semesters (closed during Winter Break and Summer Break and with limited availability during Fall Break, Thanksgiving Break, and Spring Break).

What 1-to-1 Consultations Do Not Offer

  • Consultants do not provide content for presentations or other speaking assignments / projects. Consultants can, however, help students learn how best to word their own work.
  • Consultants do not provide editing or proofreading services (i.e., a writer cannot drop off a paper and pick it up later with corrections, and a writer cannot sit passively through a session in which a consultant “corrects” or “edits” a paper). Consultants can, however, help clients learn how best to edit or proofread their own work.
  • Consultants never discuss scores or grades, nor make evaluative comments about assignments or instructors during consultation sessions or in conversation with clients or other consultants.
  • Consultations are meant to be 1-to-1, and clients may not bring a friend / classmate to a consultation for a group consultation.
  • Consultants may refer students to the Writing Studio if they determine the student’s main needs involve organizing and presenting their ideas and academic ideas in writing and are not related to the needs of writers for whom English is as an Additional Language.

Sign Up

Sign up for a 1-to-1 Consultation

Questions?

For more information about 1-to-1 Consultations, contact:

Adam Steffanick, Assistant Director
Tel: +1 615-322-2277
Email: adam.steffanick@vanderbilt.edu

English Language Center, Main Office
Tel: +1 615-322-2277
Email: elc@vanderbilt.edu