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Helpful Hints

Parents

  • Please use the registered name of your student on all mail/packages, no nicknames please.
  • Once you know your student’s campus address, make address labels to use for mailing to your student.
  • Always include a return address on all mail/packages. If we can’t determine whom the mail/package goes to, this is the address we will return the item to. Please write legibly or use pre-printed labels.
  • Do not ship or mail to student residence halls.
  • NEVER SEND CASH IN THE MAIL.
  • Please allow enough time for mail/packages to arrive after ordering or mailing.
  • If an item is of extreme importance and you are shipping it via USPS, please use some form of tracking media to ensure it was delivered, such as, Express, signature confirmation, registered or certified. Signature confirmation is the least expensive way to do this.
  • DHL, UPS and FedEx automatically assign each piece a unique tracking number and insurance for the first $100 at no additional charge.
  • If you are looking for a package please have the tracking number, carrier used, or some type of specific information about the package. You may also use our tracking Web site .
  • Do not over insure. The USPS and other carriers will only pay the actual value of an item, not the insured/declared value.
  • If a shipper tells you they cannot deliver to a P.O. box, please ask that they ship to the street address (2301 Vanderbilt Place) and include the PMB (private mail box) number on the package and ZIP + 4 (to identify the student). The street address is for the Station B Post Office where all mail and packages are processed for students.
  • Be sure items coming in to students have  their registered name and PMB number on the item (example: cell phones may be in the parent’s name, and if they are sent a replacement phone by insurance it may come in the account holders/parents name). This may hold true for other items as well.

Students

  • Check your mailbox frequently/daily so that it does not overflow. If you subscribe to a newspaper or daily subscription this is extremely important. We throw away outdated copies to make room for mail and new copies.
  • If you get something in your box not addressed to you or that does not belong to you, DO NOT OPEN IT. Please bring it to the post office window and tell the clerk.
  • DO NOT LEAVE MAILBOXES ON THE SET COMBINATION (AUTO OPEN). ANYONE CAN ACCESS YOUR BOX AND TAKE MAIL. Your personal identity is very important to us. Please make sure that you close your campus mailbox and spin the combination dial at least once to clear the numbers. Identity theft is a nationwide problem and taking these measures will help to prevent someone from accessing your campus mailbox after you leave the area.
  • NEVER send cash through USPS or campus mail. If you choose to send cash it will be at your own risk. VU Mail Services will not be responsible for cash sent through the USPS or campus mail. Cash should always be delivered in person.
  • Station B Post Office is located in the basement of Rand Hall (downstairs from the dining hall). We are a full-service contract post office offering every USPS service except passports and money orders. We have free USPS shipping supplies and all necessary USPS shipping labels and forms.
  • We take VU Commodore Cards, checks and cash as forms of payment at Station B and Peabody, but we DO NOT take debit/credit cards.
  • Post office service windows at Station B and Peabody are open 8:00 a.m. – 4:00 p.m. Mon – Fri.
    No Saturday window service is available.
    Station B Package pick-up window, Mon – Fri 10:00 a.m. – 4:00 p.m., Sat 10:00 a.m. – Noon (during semester only).
  • We also have a new policy on refrigerated items.
    All refrigerated items will be held 5 business days. If the item is not picked up or we have not heard from you by the 5th business day it will be returned to sender. We will not give 2nd notifications or contact you again.


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Learn about VU’s new addressing format

HOLIDAY HOURS
The Station B and Peabody mail centers will be closed on the following dates in observance of the holidays:

President's Day- OPEN Monday Feb-17,2014.

Memorial Day-CLOSED Monday May 26,2014.

Independence Day-CLOSED Friday July 4, 2014.

Labor Day - OPEN Monday Sept 1st, 2014.

Columbus Day-OPEN Monday Oct 13,2014.

Thanksgiving Day- CLOSED Thursday Nov 27,2014

Black Friday Day- CLOSED Friday Nov 28,2014.Saturday Nov,30th Reopening Monday Dec ,1st.

Christmas Eve- CLOSED Wednesday, Dec 24,2014

Christmas Day-CLOSED Thursday,Dec 25,2014. Reopening Friday, Dec 26,2014.

New Year's Day- CLOSED Thursday, Jan 1, 2015. Reopening Friday , Jan 2nd.

Martin Luther King Day-OPEN Monday,Jan 19,2015.

Vanderbilt Medical Center Post Office Station 17

Mail forwarding / Box combo

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