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Mass Bulk Mailings






Mailings FROM CAMPUS GROUPS Or Offices/Departments

Departments or student organizations may send flyers and notices to the Vanderbilt community. We require

an advance notice of five days prior to the set delivery date. We only accept paper/mail pieces, we do not accept candy, bags/boxes, trinkets, pens/pencils or merchandise.

To inquire about specifics or dates please call 615-322-2934 or email

MAILINGS FROM Off-Campus Vendors

We can distribute approved materials* to any targeted student group or all students’ mailboxes for a fee.

Off-Campus Vendor Distribution Fees


(7,300 boxes)


Faculty, Staff and Departments

(1,000 boxes)


To schedule a mailing distribution, please call 615-343-4799 or email


• An advance notice of five days prior to the requested delivery date is required.

• Fliers (8 1/2 x 11) must be tri-folded to a letter envelope size.

• Postcards can be used but they must be on card stock.

• Quantities of 25 or more pieces that are individually addressed must be in numerical PMB mailbox order.

• All other items must be approved in advance before printing or dropping off at Vanderbilt University Mail Services.

• Mailings must be approved Vanderbilt business–related material.

* A copy of the item for distribution must be submitted for approval prior to distribution.


After your mailing is scheduled and approved, please deliver your items five business days in advance to:

Vanderbilt Mail Services

Attn: Campus Mailing —


Company Name, Date to be distributed, number to distribute

2301 Vanderbilt Place

Nashville, TN 37235

Items received without advanced notice or scheduling will be recycled.

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2017 Move In Mailing Instructions Coming Soon!

Learn about VU’s new addressing format

Check to see if your package has arrived!

Mail forwarding / Address Information

The Station B and Peabody mail centers will be closed on the following dates in observance of the holidays:

Martin Luther King Day- OPEN Monday, Jan 16, 2017.

President's Day- OPEN
Monday Feb-20, 2017.

Memorial Day- CLOSED Monday May 30, 2016.

Independence Day- CLOSED Monday July 4, 2016.

Labor Day - OPEN Monday Sept 5th, 2016.

Columbus Day- OPEN Monday Oct 10, 2016.

Thanksgiving Day- CLOSED Thursday Nov 24, 2015.

Day after Thanksgiving- CLOSED Friday Nov 26, 2016. Saturday Nov,27th Reopening Monday Nov 28th.

Christmas- CLOSED Friday, Dec 23, 2016, Saturday Dec 24, Sunday Dec 25, Monday, Dec 26, & Tuesday Dec 27th, 2016.

Station B Post Office will be open 12-28, 29 and 30, but the USPS window will be closed until Monday 1-3-17. The package window, metering services and mail routes will be open. You can still drop stamped mail off at Station B in the drop box on Dec 28, 29 and 30th.

Peabody Commons Post Office - Closed 12-23-16 to 1-2-17

New Year's- CLOSED Monday, January 2nd, 2017


Vanderbilt Medical Center Post Office Station 17