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Mass Bulk Mailings

Internal Mailings

Campus mail is correspondence sent out by Vanderbilt departments for delivery to addresses within the Vanderbilt system. All mail must be official Vanderbilt business. This mail can be a non-specific memo for general distribution or items addressed to a specific individual or department within Vanderbilt. Specific addressee mail, if not in an envelope, should be folded, tabbed, and marked with the individual’s name, department/title, and that person’s PMB number.

*Note — We sort mail by the PMB number and not by the name, department, building, or room number. Failure to list the correct PMB number may result in delay or misdirection of your mail. Envelopes lacking a PMB number are put aside for later research and will result in delivery delays. Properly addressed campus mail is delivered by the next business day.

Internal Mailing to All On-Campus Students

If you want to send mail to all undergraduate students on campus, it is not necessary to address each piece. We can simply stuff the mail in each student’s mailbox. There is no charge for this service. We do require an advance notice of five days for mass bulk mailings. If you have any questions, please call 322-2934.

Internal Mailing to Any or All Employees

It is necessary to address each piece to the correct PMB number. These pieces should be arranged in numerical order by PMB number. There is no charge for this service. If you have any questions, please call 322-2934.

Internal Mailing to All Departments

Addresses are not necessary. Please provide us with enough copies of your mailing so that we can deliver an appropriate amount for each department. There is no charge for this service. If you have any questions, please call 322-2934.

Distribution of Notices and Flyers

Departments or student organizations may send flyers and notices to the Vanderbilt community free of charge. We require an advance notice of five days prior to the set delivery date. We can also target any group, seniors, juniors, sophomores, freshmen, departments, and so on. We do have certain size, content, and addressing restrictions. There is no charge for this service. Please call 322-2934 with all requests and questions.


  • An advance notice of five days prior to the requested delivery date is required.
  • Fliers (8 1/2 x 11) must be tri-folded to a letter envelope size.
  • Postcards can be used but they must be on card stock.
  • Quantities of 25 or more pieces that are individually addressed must be in numerical PMB mailbox order.
  • All other items must be approved in advance before printing or dropping off at Vanderbilt University Mail Services.
  • Mailings must be approved Vanderbilt business–related material.

Outside Vendors

We can distribute approved materials to any targeted student group or all students’ mailboxes for a fee. Please call Vanderbilt University Student Media for a quote at 615-343-3064 or email Breaux, Jeff A <jeff.a.breaux@Vanderbilt.Edu>.

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2015 First Year Move-In Mailing Instructions

Learn about VU’s new addressing format

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Mail forwarding / Address Information

The Station B and Peabody mail centers will be closed on the following dates in observance of the holidays:

President's Day- OPEN Monday Feb-16,2015.

Memorial Day- CLOSED Monday May 25,2015.

Independence Day- CLOSED Saturday July 4, 2015.

Labor Day - OPEN Monday Sept 7th, 2015.

Columbus Day- OPEN Monday Oct 12,2015.

Thanksgiving Day- CLOSED Thursday Nov 26,2015.

Black Friday Day- CLOSED Friday Nov 27,2015.Saturday Nov,28th Reopening Monday Nov ,30th.

Christmas Eve- CLOSED Thursday, Dec 24,2015.

Christmas Day- CLOSED  Friday,Dec 25,2015.

Day After Christmas- CLOSED Saturday,Dec 26,2015.

New Year's Day- CLOSED Friday, Jan 1, 2016. Reopening Saturday, Jan 2nd.

Martin Luther King Day- OPEN Monday,Jan 18, 2016.

Vanderbilt Medical Center Post Office Station 17