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Tutoring

Pair Appointments

Pair Appointments Option: Guidelines and Policies

Students have the option of sharing a tutoring appointment with a friend for a pair appointment (2 clients and 1 tutor). Both students must be enrolled in the same course and have similar goals for the session. Requests for pair appointments must be made at least 24 hours in advance via our online request form.

1. The New Pair Appointment Process

Please follow this new simple process when reserving your tutoring session.

  • First, we have included a new feature in the appointment window which creates a Yes/No checkbox to indicate that the reserved session will be a Pair Appointment.

 

  • Second, a separate box to enter your friend’s email address is still in the appointment window. Please continue to enter the Vanderbilt email address of your friend in this space for the pair appointment.

 

  • Third, the registered client must forward the confirmation email from our system to the accompanying friend in the pair appointment so that the accompanying friend has knowledge of the tutor’s name, location, and the confirmed time of the pair appointment.
  • Finally, to be sure that you have selected a pair appointment, you should see the confirmed session saved in our online schedule as a green color for that appointment hour.

 

WHY REQUEST A PAIR APPOINTMENT?

As a student, requesting a pair appointment gives you the opportunity to learn alongside another student in the same course as you both work jointly with a tutor. Following the session, you and your fellow student will have a study partner with whom you can continue to work and study after the tutoring session is done. (We even recommend you consider talking with your tutor about the learning strategies that you and your friend might implement following the tutoring session!)

For Tutoring Services, your pair appointment request helps us reach more students, especially at times of peak demand, while also helping us promote the types of smart study partner relationships mentioned above.

Confirmations and Reminders: The individual requesting the pair appointment will receive a confirmation email at the time the request form is submitted and a reminder email the day of the appointment, each containing additional details about how the process will work. This registered client is responsible for forwarding this information to the accompanying friend.

PAIR APPOINTMENT GUIDELINES AND POLICIES:

  1. Students should not reserve a pair appointment listing a fellow student as the invitee to a pair appointment without that student’s prior consent. Doing so may result in the loss of future appointment scheduling privileges.
  2. Both the student who reserved the appointment and the “invitee” (fellow student being invited) to the pair appointment must be enrolled in the same course and be willing to focus on similar goals for the session.
  3. Both students must still abide by Tutoring Services’ one-on-one appointment limits (one per day, two per week, with the option of scheduling a third pending appointment availability after the first two have been held). (See 1-on-1 Appointment Policies and Guidance elsewhere on this page.) Failure to abide by those limits may result in the loss of future appointment scheduling privileges.
  4. For all intents and purposes, the responsibility to attend the appointment as scheduled as well as the ability and responsibility to cancel the appointment, if necessary, remains with the individual who originally scheduled the appointment. The appointment cannot be transferred to the invitee as a 1-on-1 appointment. Likewise, in the case of a missed appointment, any penalties will apply to the individual who scheduled the appointment.
  5. To cancel a pair appointment, the registered client may go into the 1-on-1 schedule and cancel as they would for any other individual session. Please be aware that this will cancel the full pair appointment, and it will not automatically transition the session to the accompanying friend.
  6. To report an issue or ask any questions, please email us at tutoring@vanderbilt.edu.