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Health and Safety Protocols

Resources available to you

ON CAMPUS

Those with questions or concerns about coronavirus infection should contact the following:

STUDENT CARE RESOURCES

Student Care Network

  • The Student Health Center is a COVID-19 assessment center for students.  Students who are ill will be screened, and testing will be done if clinically indicated. Asymptomatic students will not be tested.  If you are sick with cough (onset within 7 days), shortness of breath, or fever, please seek care at the Student Health Center. COVID-19 testing is done on a walk-in basis and no appointments are needed. Student Health is open 8am-4:30pm, Monday through Friday.
    • If Student Health is closed and you are having cough, fever, or shortness of breath, please click here for a list of Vanderbilt Health COVID assessment sites and additional information. You should call the VUMC COVID-19 hotline at (888) 312-0847 before proceeding to an assessment center. This number is answered seven days a week, 7am – 7pm Central Time.
    • The Student Health on-call provider can also be reached after-hours at 615-322-2427.
    • COVID-19 is a pandemic of unprecedented proportions and is a rapidly evolving situation.  Student Health is an assessment center for ill patients, and we believe it in the best interest of our well patients to postpone routine follow-up visits until this crisis has abated.  However, we do maintain a limited number of routine appointments, which can be scheduled online or by calling 615-322-2427. Non-COVID related urgent medical needs such as injuries or other health issues can still be managed here at Student Health on a walk-in basis. Our COVID patients are evaluated in a separate part of the clinic with a separate entrance.
    • Student Health has a monitoring system in place for students who have traveled to high risk areas or who have been exposed to COVID-19.  Individuals can complete the self-report/self-monitoring survey at https://redcap.link/studentcovid19.
  • The Office of Student Care Coordination (OSCC) is supporting students in person or by Zoom or phone meetings. Students can complete the OSCC intake form and schedule an appointment through the student portal. Students can also call 615-343-9355 to schedule an appointment or email studentcare@vanderbilt.edu. The OSCC can connect students to the resources and services that best fit their needs.
  • The University Counseling Center is supporting students through in person and telemental health services.
    • If a student needs to speak with a professional counselor for an urgent concern during the office hours of 8am – 4pm, Monday – Friday, they should call 615-322-2571 and request to be connected with the crisis care counselor and/or their current counselor if they have one. Students calling after hours will be connected with an on-call clinician by pressing 2 at any time.
    • Students also have access to drop-in consultation, which provides easy access to informal, confidential consultations with UCC counselors. Drop in consultation hours vary through the week.
    • If you are a new client or have not seen a UCC provider in the past year, please complete an intake form with the Office of Student Care Coordination.
    • If students have utilized UCC services in the past year, they may schedule a telemental health appointment through the student portal or by calling 615-322-2571.
    • The UCC is offering a number of virtual workshops.
  • The Center for Student Wellbeing
    • Academic, wellbeing, and alcohol and other drug support coaching appointments are available through in person and virtual services. Alcohol and other drug screenings will continue by phone or Zoom. Students can call 615-322-0480 or email healthydores@vanderbilt.edu to schedule an appointment.
  • The Project Safe Center offers in-person meetings with a Victim Resource Specialist Monday through Friday 8 AM to 5 PM in Alumni Hall Suite 300.  Project Safe also offers phone and Zoom appointments. Students, faculty, staff, and postdocs may email projectsafe@vanderbilt.edu or call 615-875-0660 to schedule an appointment. The 24-hour crisis support hotline remains available at 615-322-SAFE (7233).
    • Project Safe continues to offer its support group, Rooted in Resilience, weekly during the Fall and Spring semesters. Please contact Sarah Jordan Welch at sarah.jordan.welch@vanderbilt.edu for more information.
  • Academic Life Coaches in the Graduate School are available to meet with graduate students in person or via Zoom. Students can schedule an appointment online.
  • The Black Cultural Center (BCC) is currently closed for student access. However, students can communicate with staff via email as well as scheduled virtual office hours.

Reducing Anxiety Surrounding COVID-19

  • Recommendations for managing distress related to the Coronavirus are available here:
    Managing stress related to Coronavirus (COVID-19)
  • There are a variety of self-directed wellness tools (apps) to assist students with meditation, mindfulness, mood tracking, and relaxation techniques. All students have free access to SilverCloud, an online behavioral health platform that includes therapy programs to support positive behavior change, overall mental wellness, and treat anxiety, stress, and depression.

Student Health Insurance Plan (SHIP)

  • Students with questions pertaining to their student health insurance benefits and coverage, including identifying providers who accept SHIP in their locations should contact Kristy Miller at 615-343-4688 or email kristina.miller@vumc.org.
  • Student with questions pertaining to enrollment or waivers should contact SHIP@vanderbilt.edu.
STUDENT ACADEMIC RESOURCES

Academic Support Resources

Student Life Resources

Career Services

  • Career Center coaching appointments will be offered via phone or Skype. When requesting an appointment through DoreWays,  students should add their phone number and/or Skype ID so their coach can initiate the meeting at the requested time.
  • Graduate School Career Development consultations are available with Ruth Schemmer via Zoom. Graduate students pursuing PhD, MA, MS, MFA, or MLAS degrees can schedule an appointment online.
  • Peabody Career Services coaching appointments are still available with Jeff and Kathleen. Please use DoreWays to book the appointment and you will receive a follow-up email with the Zoom meeting link. Students can also drop in to virtual office hours with Jeff or Kathleen on Tuesdays through the end of the semester from 2:30 pm-4:30 pm.

University Libraries

Vanderbilt subject librarians are available to work remotely with students to provide research support and to help them find online resources.  New resources and services are added daily; for more information, please visit the Libraries’ website.

  • Students can ask questions about research support, collections, remote services, and more through Live Chat service Monday through Friday, 8am – 6pm or leave a question in the  Ask a Librarian service and we will respond in a timely fashion. Librarians are also available to provide one-on-one consultations remotely.
  • Library Research Guides continue to be added and expanded, providing scholarly resources for hundreds of research topics.
  • Workshops on technology and research are now available online, or use the Library’s subscription to O’Reilly learning program to learn everything from Python to project management.
  • A new Library Guide lists thousands of new e-resources that have been added as publishers open access and librarians purchase materials needed for classes. The Libraries are adding these titles to the catalog, but if you cannot find a title you need, the library will purchase an e-version. Please submit requests to subject librarians or via the purchase request form.
  • The due date for all regular circulating materials has been extended to September 4, 2020.

Mail Forwarding

To have your USPS mail forwarded, click here. If you are a graduating senior, please select “permanent” and enter the address where you would like mail to be sent. If you are returning to campus next fall, select “summer” and enter August 1, 2020, as the return date. Then enter the address where you would like mail to be forwarded for the interim. Station B cannot forward any USPS mail/packages internationally without incurring additional charges; as a result, they do not offer forwarding for students outside the U.S.

MORE STUDENT RESOURCES
SUPPORT FOR FACULTY AND STAFF

Mental Health and Wellbeing Support

Teaching Resources

Work Resources

HR Resources

Accommodations

Equal Employment Opportunity has launched a streamlined process to evaluate an individual’s concerns about how their personal circumstances may place them at greater risk. Those risks may be the result of their own underlying health condition or age or may be due to the health condition of a family member.

To initiate a request for a COVID-related accommodation, go to the Equal Employment Opportunity homepage on the Vanderbilt University website and select the COVID-19 Accommodation Request tile on the right-hand side of the page. This link will take you the COVID-19 Reasonable Accommodation Request forms.

OTHER RESOURCES

Questions should be submitted through the Coronavirus contact form.