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Consultant Resources

Consultants, this page gives you easy access to useful and important information related to your work at the Writing Studio. If there’s something you’d like to recommend we add, please let the administrative assistant or one of the administrative team know.

Quick Access Links

2025-2026 Writing Studio Shift-Related Calendar

For your reference, you can find a calendar of the first and last day for your shifts each semester by opening the accordions below, as well as other closure dates each semester.

  • Fall 2025 Shift-Related Calendar

    Fall 2025

    August

    • 8/20 (W) – first day for F25 Writing Studio appointments / shifts (online and Edgehill)
    • 8/24 (Sun) – No WS shifts online or in Commons 217
    • 8/25 (M) – start of WS Commons 217 shifts and satellite shifts at the BCC, KCPC, and Central Library

    September

    • 9/1 (M) – LABOR DAY – Note that Writing Consultants work Labor Day because classes meet

    October

    • 10/8 (W)
      • Writing consultant shifts end at 5pm (no evening shifts prior to fall break)
      • No WS staff meeting
    • 10/9 (Th) – 10/12 (Sun) – Fall Break Closure

    November

    • 11/22 (Sat) – 11/30 (Sun) – Thanksgiving Break Closure

    December

    • 12/4 (Th) – undergraduate classes end
    • 12/12 (F) – final day for all fall 2024 writing consultant shifts
  • Spring 2026 Shift-Related Calendar

    Spring 2026

    January

    • 1/5 (M) – first day for Writing Studio S26 appointments / shifts
    • 1/19 (M) – MLK Jr. Day Closure (Monday only)

    March

    • 3/7 (Sat) – 3/15 (Sun) – Spring Break Closure

    April

    • 4/20 (M) – Undergraduate Classes End
    • 4/29 (W) – final day for WSTS S24 appointments / shifts – Close at 5pm

2025-2026 Writing Studio Staff Meetings

2024-2025 Writing Studio Staff Meetings

2025-2026 Suggested Resources

Writing Studio Training 2024

  • New Writing Consultant Training 2024
    • Undergrad Early Move-In: Monday, August 12, is the day all Undergraduate Consultants living on campus should anticipate have early campus move-in access.
    • Grad Consultant Training & Orientation: All Graduate Consultants should anticipate a short meeting on Monday, August 12, for grad consultants only (exact time TBA).
    • New Consultant Training
      • When: Tuesday, August 13, through Friday, August 16, 2024, 9:00-4:00 each day (lunch provided)
      • Where: In-person at the Writing Studio: Curb Center Building (1801 Edgehill Ave.), Suite 112
    • 2024 Summer Reading List, Guide, and Access via Box: Pre-Training Reading Box Folder*

    *New consultants: If you can’t access the Box folder, let us know. We’ll make sure we have set up your access correctly, and, if needed, we’ll get the files to you another way.

  • Returning Writing Consultant Training
    • Undergrad Early Move-In: Monday, August 12, is the day all Undergraduate Consultants living on campus should anticipate have early campus move-in access.
    • Grad Consultant Training & Orientation: All Graduate Consultants should anticipate a short meeting on Monday, August 12, for grad consultants only (exact time TBA).
    • Returning Consultant Training
      • When: Thursday, August 15, and Friday, August 16, 2024, 9:00-4:00 each day (lunch provided)
      • Where: In-person at the Writing Studio: Curb Center Building (1801 Edgehill Ave.), Suite 112
    • Here earlier? As always, there will be opportunities for returning consultants to be involved during the new consultant training days.

Previous Year’s Staff Meeting Links and Materials

Consultant Resources

Resources for In-Class Workshop Facilitators and Brief Introductions to the Writing Studio

How To Do Everything at the Writing Studio

The Writing Studio Staff Manual: You are responsible for being familiar with the Writing Studio guidelines in our handbook. Topics covered include everything from our late policy for clients and consultants to the proper contents for a session note.

Consultations Record Sheet: If you find it helpful, you can download and print this record sheet to help keep track of notes for each session of a shift in one central and convenient place.

What Your Writing Studio Shift Should Look Like: This sample two-hour shift offers a quick overview of what you should be doing when you’re working at the Writing Studio.

Writing Studio Missed/No-Show Appointment Policies & Protocol: Consultant and administrator instructions for how to mark a missed appointment on the schedule.

Writing Center Scholarship

  • A Recent Online Bibliography of Writing Center Research

Writing Studio & Tutoring Services Severe-Weather / Winter-Weather Guidance

With winter comes the likelihood Nashville will experience a winter weather event affecting travel conditions. Severe weather can do the same throughout the year. When that occurs, all full-time and hourly staff at the Writing Studio and Tutoring Services should be aware of the following three-part guidelines and guidance from our program and the university.

Part One: Program Opening/Closing Follows University Decision on Holding Classes

Our general guideline is that the Writing Studio and Tutoring Services follow university decisions to hold classes during weather-related events. When classes remain in session, the Writing Studio and Tutoring Services programs remain open with appointments available to students. Likewise, when classes are cancelled or delayed due to weather, our programs will follow suit in terms of offering appointments and other services.

How do I know if classes are cancelled or delayed?

The Writing Studio / Tutoring administrative team will make an announcement as soon as we learn of a delay or closure via the university’s communication channels.

Part Two: Individual Discretion Urged Regarding Travel Risks and Personal Safety

Even when the Writing Studio and Tutoring Services programs remain open, our programs follow the university’s own guidance in encouraging all staff to use their own discretion in evaluating travel risks, making safety the first priority.

If you decide that travel conditions to the Writing Studio and Tutoring Services (or a shift elsewhere on campus) are unsafe for you due to weather-related conditions, we simply ask that you inform us by phone or email as soon as possible.

Here is the university’s language on the matter (as issued in January 2018):

“If the university remains open, all faculty, students living off campus, and non-essential staff are strongly encouraged to evaluate road conditions along their commute and to use discretion in choosing whether or not to travel to campus. Personal safety is the first priority.

If you determine conditions are not safe for you to travel to campus, please notify the appropriate parties.

Faculty, you may cancel your classes at your discretion via listserv or Brightspace.

Students, if you cannot safely get to class, please notify your course instructor.

Staff, please notify your direct supervisor.”

Part Three: The Option to Move to Virtual Appointments

While we do now have the ability to convert in-person shifts and appointments to synchronous online appointments, please be aware that doing so at scale for our consultants and tutors requires a significant effort to make the necessary adjustments within WCOnline and to communicate the change to all affected clients (some of whom may still come in person).

If the Writing Studio and Tutoring Services administrative team deems that a large scale shift to online appointments is the best course of action during a particular weather event, we will communicate that to student staff (clerks, consultants, and tutors) and to clients with as much notice as possible.

Winter Weather Related Links