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Hiring Student Workers

Your Department HCM Specialist will process the hire in Oracle

For current details on how to enter hires, rehires, change assignments, please see the resources in SkyVU.

Also, please view our July 2018 Student Employment Newsletter

Undergraduate and all International students are limited to a 19 hours per week, inclusive of all positions, while school is in session. Students may work up to 40 hours per week over holiday and summer breaks.

International students working at VUMC are restricted to positions that are serve the Vanderbilt University academics or directly serve students.

Graduate/ Professional students are limited to 29.5 hours per week, inclusive of all positions, while school is in session. Academic programs may have additional restrictions on maximum number of hours worked weekly. Students may work up to 40 hours per week over holiday and summer breaks.

The I-9 must be completed prior to the student start date. 

All New Hire student employees complete

  1.  W-4           Deliver the completed W-4 to HR Processing, Baker Building, 10th Floor, 110 21st Ave. 
  2. I-9 Process 

 

Please review the HCM Costing Guide for information on how to enter costing correctly.

 

Federal Work Study Assignment

  1. Confirm the student is FWS eligible in HireADore by searching the "Resource Library" tab under "FWS List."
  2. Please keep a job description on file as Student Employment may contact you for it.
  3. Complete the hire process in Oracle. Once hire is approved by HR add the costing.
  4. The 2018-2019 FWS costing split will be 60% FWS and 40% Institutional.
  5. The 2018-2019 FWS POET (costing string) details are:

               Entity    = 380

               Net Asset Class = 05

               Financial Unit = 38600

               Account = 5140

               Program/Activity/InterEntity = 000

                Future 1/Future 2 = 0

                Project = 600749

                Org        = 26200

                Expend = SalStud

                Task       = 1