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Hiring Student Workers

Your Department HCM Specialist will process the hire in Oracle

For current details on how to enter hires, rehires, change assignments, please the resources in SkyVU..

Undergraduate and all International students are limited to a 19 hours per week, inclusive of all positions, while school is in session. Students may work up to 40 hours per week over holiday and summer breaks.

International students working at VUMC are restricted to positions that are serve the Vanderbilt University academics or directly serve students.

Graduate/ Professional students are limited to 29.5 hours per week, inclusive of all positions, while school is in session. Academic programs may have additional restrictions on maximum number of hours worked weekly. Students may work up to 40 hours per week over holiday and summer breaks.

The I-9 must be completed prior to the student start date. 

All New Hire student employees complete:

  1. W-4 - Deliver the completed W-4 to HR Processing, Baker Building, 10th Floor, 110 21st Ave.
  2. I-9 Process

Federal Work Study Assignment

  1. Confirm the student is FWS eligible. Send: Student's full name, including middle initial to StudentEmployment@vanderbilt.edu.
  2. Send a job description to StudentEmployment@Vanderbilt.edu
  3. Student Employment will send your HCM Specialist the appropriate FWS POET (costing) details.