Skip to main content

Hiring Student Workers

Undergraduate and all International students are limited to a 19 hours per week, inclusive of all positions, while school is in session. Students may work up to 40 hours per week over holiday and summer breaks.

International students working at VUMC are restricted to positions that are serve the Vanderbilt University academics or directly serve students.

Graduate/ Professional students are limited to 29.5 hours per week, inclusive of all positions, while school is in session. Academic programs may have additional restrictions on maximum number of hours worked weekly. Students may work up to 40 hours per week over holiday and summer breaks.

Your Department HCM Specialist will complete the Hire in SkyVU

The I-9 must be completed prior to the student hire.

All New Hire student employees complete:

  1. W-4 - Send the completed W-4 to HR Processing, Baker Building, 10th Floor.
  2. I-9 online process only - no paper I-9 forms 

Federal Work Study Employment (FWS)

  1. Request a FWS Action Form from Student Employment. Send: Student's full name, including middle initial to StudentEmployment@vanderbilt.edu.
  2. Complete all the required fields including the position duties/responsibilities.
  3. Scan the FWS Action form and email to studentemployment@Vanderbilt.edu.