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Proctoring info for Students

Sections:

On-Campus Testing

Making/Viewing Exam Requests

Exam Protocols

Final Exams

Testing Center Contact Information

Outside Proctoring Agencies

On-Campus Testing

Student Access provides proctoring services for students registered with our office and enrolled in Vanderbilt courses. At the beginning of each semester, students must discuss alternative testing accommodations with instructors. If instructors are unable to provide students with an accessible environment, SA provides a backup location in our Testing Center (Sarratt, Suite 210). Well before the exam date, students will need to confirm where exams will be taken and what the environment will be. For questions or concerns regarding alternative testing, please contact 615-343-0215 or sasexams@vanderbilt.edu.

Making/Viewing Exam Requests

  • If your instructor is unable to accommodate your exam, you will need to make an exam request using the Commodore Access Portal.
  • Before making any exam request, make sure that you have requested your accommodations for your course well before your exam date. 
  •  Your exams must begin at the same time and date as the course. If the exam time does not fit within SA hours or you have a course conflict, contact your instructor for permission before requesting to take the exam at an alternative time.
  • Seats are provided on a first-come, first-served basis.
  • All exam requests must be made at least 3 business days before the exam date.
  • We do not approve exam requests that are made on the same day/day before. (You have the ability to make exam requests for all of your exams for the semester on the first day of classes. We recommend making exam requests in advance.)
  • You are allowed to make ONE request per exam.
  • If an exam request is made at 4:00 PM or later, your request will be reviewed on the following business day.
  • Make sure to select the accommodations you will need for your specific exam. For example,  ONLY  request  “Computer Use”  if you need a computer supplied by SA. If you have computer use and do not need it for your exam, please  DO NOT  select that accommodation. If you choose  “Computer Use”  and do not need one, you will still be placed at a desk with a computer.
  • If you make an exam request and receive a response stating: “Testing Agreement not complete. Please follow up with your professor.” This means your exam request has been received. However, in order for your request to be approved by our SA, your instructor needs to complete the Testing Agreement. (Please get in touch with SA and your instructor if you receive this response.)
  • To check the status of an exam request, log onto the Commodore Access Portal , and select the  "Alternative Testing" tab. At the bottom of the Alternative Testing page, you will see all of your exam requests that have been "approved" or are still "processing".
  • For exam day instructions, please review the Exam Protocols.
  • Any questions or concerns regarding alternative testing accommodations, contact 615-343-0215 or sasexams@vanderbilt.edu

 

Graduate and Law School Students

  • If you are a graduate student, please contact your coordinator/instructor before making an exam request with Student Access.
  •  If you are a Law School student, please contact Dean Chris Meyers or Associate Director, Michelle Kovash about your alternative testing accommodations.
  • If you no longer need our services, please let us know immediately!

 

Exam Protocols

Student Access (SA) will follow Vanderbilt’s Health and Safety Protocols in addition to our protocols listed below:

  • All exams will take place at the SA Testing Center in Sarratt, 210 (which is located next to Rand Dining Hall).
  • Before arriving at the Testing Center, confirm that your exam request has been submitted and approved for the correct date and time.
  • To check the status of an exam request, log onto the Commodore Access Portal , and select the  "Alternative Testing" tab. At the bottom of the Alternative Testing page, you will see all of your exam requests that have been "approved" or are still "processing".
  • Make sure to bring your student id to enter the SA Testing Center.
  • Make sure to arrive at least 10 minutes before your approved exam time.
  • You will not receive additional time if you are more than five minutes late for your exam.
  • Please bring all materials you will need for your exam (i.e., laptop chargers, calculators, scratch paper, pencils, and pens).
  • All other items not permitted (cellphones, smartwatches, headphones/air pods) for your exam must remain in the lobby of the SA Testing Center.
  • Food is prohibited beyond the lobby of the SA Testing Center.
  • Make sure to sit in the seat assigned to you by the proctor. 
  • If you have any questions, or concerns about your exam, inform the proctor at the front desk. 
  • Once your exam is done, make sure to clean your area and collect your exam materials.
  • We will provide disinfecting wipes for you to use if needed.

 

Final Exams

Here are some quick reminders about Final Exams at the SA Testing Center:

  • To make an exam request, log onto the Commodore Access Portal.  All final exams in the Testing Center must begin at 9:00 am, 12:00 pm, 3:00 pm, or 6:00 PM. If there is an issue with an exam time, please contact us at 615-343-0215 or sasexams@vanderbilt.edu.
  • Exam Requests will close two weeks before the final exam period. If you need to make an exam request after that point, you can use the Late Exam Request Form located on the left toolbar of this webpage. 
  • You can only make ONE request per exam. (I.e. you cannot request the same exam for two days unless the exam is to be taken in two parts or you have accommodations to do this.)
  • Make sure to select the accommodations you will need for your specific exam. For example,  ONLY  request  “Computer use”  if you need a computer supplied by SA. If you have computer use and do not need it for your exam, please  DO NOT  select that accommodation. If you choose  “Computer use”  and do not need one, you will still be placed at a desk with a computer.
  • All students will receive a confirmation email stating the exam request has been approved.  If you do not receive this email within two business days, contact 615-343-0215 or sasexams@vanderbilt.edu.
  • To check the status of an exam request, log onto the Commodore Access Portal , and select the  "Alternative Testing" tab. At the bottom of the Alternative Testing page, you will see all of your exam requests that have been "approved" or are still "processing".
  • If you are taking an online exam, make sure you have charged your laptop before you arrive at the Testing Center. 

Graduate and Law School Students

Testing Center Contact Information

Location

Sarratt, Suite 210

GPS Address

2301 Vanderbilt Pl, Suite 210

Nashville, TN 37240

Testing Center Hours

Monday-Thursday, 8:00 AM- 8:30 PM

Friday, 8:00 AM-4:30 PM

Phone, Email, and Fax

Phone: 615-343-0215

Email: sasexams@vanderbilt.edu

Fax: 615-343-0671 

Outside Proctoring Agencies

Unfortunately, Student Access is only able to provide proctoring services to students who are registered with our office and enrolled in Vanderbilt courses.

There are some proctoring agencies within the community. Tennessee State University is just a few blocks away from VU, and most Nashville public libraries proctor students, as well.

Tennessee State University (Website states that they proctor students and community members.)

Williamson County Library System (Just south of Nashville.)

Brentwood Library (Just south of Nashville. They state they are not accepting new students; however, there is information to contact them.)