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Proctoring info for Students

Sections:

On-Campus Testing

Making/Viewing Exam Requests

Exam Protocols

Final Exams

Outside Proctoring Agencies

On-Campus Testing

Student Access provides proctoring services for students who are registered with our office and enrolled in Vanderbilt courses. At the beginning of each semester, students must discuss alternative testing accommodations with instructors. If instructors are unable to provide students with an accessible environment, SA provides a backup location in our Testing Center (Baker Building, Suite 108). Well before the exam date, students will need to confirm where exams will be taken and what the environment will be.

The Testing Center hours are Monday-Thursday, 8:00 AM- 8:30 PM, and Friday, 8:00 AM-4:30 PM.

Making/Viewing Exam Requests

If your instructor is unable to accommodate your exam, you will need to schedule your exam using the Commodore Access Portal.

  • Once you have logged on to the portal, schedule your exams by clicking “alternative testing”->” select a course”-->” schedule an exam”. 

  • Your exams must be scheduled at the same time and date as the class. If the exam time does not fit within SA hours or you have another course conflict, contact your instructor for permission to take the exam at an alternative time. Seats are provided on a first-come, first-served basis.

  • We do not schedule exams on the same day/day before. All exams must be scheduled at least 3 business days prior to your exam day. You have the ability to schedule all of your exams for the semester on the first day of classes. We recommend scheduling in advance.

  • You are allowed to make ONE request per exam.

  • If you schedule an exam at 4:00 PM or later, your request will be considered as scheduling on the following business day.

  • If you schedule an exam and receive a response stating “Testing Agreement not complete. Please follow up with your professor. This means your exam has been scheduled. However, in order for your request to be approved by our office, your professor needs to complete the Testing Agreement. (Please contact our office and your professor if you receive this response.)

Any questions or concerns pertaining to exam accommodations can be emailed to sasexams@vanderbilt.edu

*If you are a graduate student, please contact your coordinator/instructor about your exam arrangements. 

*If you are a Law School student, please contact Chris Meyers about your exam arrangements.

Exam Protocols

SA will be following Vanderbilt's Health and Safety Protocols in addition to our protocols listed below.

  • Before arriving at the Testing Center, confirm that your exam request has been submitted and approved for the correct date and time. To check the status of your exam request, log onto the Commodore Access Portal, and click on the "alternative testing" tab. All of your exam requests will be listed below.
  • All exams will take place in the Baker Building, Suite 108 (which is located down the hall from the University Registrar’s Office).
  • Make sure to bring your student id to enter the Baker Building. 
  • Face masks/coverings are required before entering the Testing Center and throughout your exam.
  • Make sure to arrive no earlier than 10 minutes before your scheduled exam time, as our lobby will be closed.  
  • If you are more than five minutes late for your exam, you will not receive any additional time after the scheduled stop time.
  • If you are using your laptop, please make sure it is charged, as we cannot guarantee an open outlet.
  • Please bring all materials that you will need for your exam (i.e. laptop chargers, calculators, scratch paper, pencils, and pens).
  • All other items not permitted (cellphones, smartwatches, headphones/air pods) for your exam, must remain in your backpack outside of the Testing room.
  • We will provide disinfecting wipes for students to use.

Final Exams

Here are some quick reminders about Final Exams at the SA Testing Center:

  • The Testing Center will be open until 10:00 pm starting Monday, December 13th through Saturday, December 18th. Make sure to review the Final Exam Schedule posted on the Registrar's website
  • To schedule your exam, go to the  Commodore Access Portal.  All final exams must be scheduled to start at 9:00 am, 12:00 pm, or 3:00 pm.   Computer Science and Engineering exams can begin at 2:00 pm.  If your exam is scheduled to start at an alternate time, please contact our Testing Coordinator at  sasexams@vanderbilt.edu  for alternate arrangements.
  • Exam scheduling will close on December 3rd . If you need to make an exam request after December 3rd, you can use the  Late Exam Request Form  located on the left toolbar of this webpage. 
  • You can only make  ONE  request per exam. (i.e. you cannot schedule the same exam for two days unless the exam is to be taken in two parts or you have accommodations to do this.)
  • Make sure to only request the accommodations you will need for your specific exam. For example please  ONLY  request computer use, if you need a computer supplied by SAS. If you have computer use and do not need it for your exam, please  DO NOT  request it. If you request it, you will be placed at a desk with a computer.
  • All students will receive a confirmation email stating the exam request has been approved.  If you do not receive this email within 2 business days, contact   sasexams@vanderbilt.edu.
  • If you ever need to check on the status of an exam request, log on to the  Commodore Access Portal, and click on the "alternative testing" tab. On the Alternative Testing page, you will see all of your exam requests that have been "approved" or are still "processing".
  • If you are taking an online exam, make sure you have charged your laptop before you arrive at the Testing Center.
  • If you are a Graduate student, please contact your coordinator/instructor about your final exam scheduling.
  • If you are a Law School student, please contact Dean Chris Meyers about your final exam scheduling.

Outside Proctoring Agencies

Unfortunately, Student Access is only able to provide proctoring services to students who are registered with our office and enrolled in Vanderbilt courses.

There are some proctoring agencies within the community. Tennessee State University is just a few blocks away from VU, and most Nashville public libraries proctor students, as well.

Tennessee State University (Website states that they proctor students and community members.)

Williamson County Library System (Just south of Nashville.)

Brentwood Library (Just south of Nashville. They state they are not accepting new students; however, there is information to contact them.)