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Fitness Reservations

Program Announcement

We will reopen the David Williams II Recreation and Wellness Center(Vandy Rec) with limited fitness access for undergraduate, graduate, and professional students who are participating in in-person classes, informed by guidance from public health officials and experts at Vanderbilt University Medical Center.

Fitness Reservations for the Aux Gym Cardio/Weight Machines or Free Weight Room *dumbbells only

General Information

  • Bring your own water bottle, and sweat towel.
  • Please do not bring backpacks and/or gym bags.
  • Hand sanitizer and cleaning wipes are located in both spaces.
  • A water bottle refill station is located on the first floor.


  • Face masks must be worn at all times.
  • Students should manage their cardio intensity level with a mask on.
  • Students must remain 10 feet apart while exercising.
  • Students must remain 6 feet apart while moving about.
  • Fitness reservations are subject to changes and/or cancellations – registered Students will be notified of cancellations via email.
  • If you do not show up for your reservation and do not cancel two times cumulative between Fitness Reservations and Group Fitness Reservations within a week, you will not be allowed to register/participate for the following week of classes.
  • If you arrive 5 minutes after the reservation start time, you may be denied entry.
  • Check-in will close and entry doors will be locked 30 minutes after the final reservation of the day (or 30 minutes before the end of day closing).
  • If you do not arrive with a mask and/or follow safety instructions, you will be asked to leave and can lose future reservation privileges.

Free Weight Room Additional Policies

  • In an effort to minimize movement around the dumbbell room, Students may take up to three pairs of dumbbells to their workout station.
  • Dumbbells may be exchanged but maintain 6 ft social distancing when moving to the racks.
  • Standing exercises must be performed at the foot of their workout bench.
  • Students may move to another bench when is it not occupied.
  • Students may switch benches if they mutually agree on the move.
  • Students moving to a new bench must clean the current bench and the new one before exercising.
  • When changing benches all equipment needs to move to the new bench or returned to the rack area.
  • When ending a workout, wipe down the equipment with the cleaning materials provided and return dumbbells to the proper rack area.


  • Students must register to utilize the facility, no walk-ups.
  • Workout sessions will start on the hour and end at the 45-minute mark where students must leave promptly.
  • Reservations will begin 48 hours in advance and close 30 minutes before the designated time.
  • The capacity per space is limited to 7 students. Students may not move between spaces.
  • Please cancel your class registration if you cannot attend.
  • Limit registrations to one reservation a day.

Fitness Reservation Cancellation Process

  • Log in to your Vanderbilt rec account at
  • To look at your account details, click on the star in the upper right corner next to your Vunet ID and then click on your profile.
  • Look for “Bookings” along the column on the left-hand side of the page.
  • Click “Bookings” and then “Registrations” to view the classes/programs you have registered for.
  • Find the class you need to cancel and look for the three dots on the far-right side, click on the three dots and you should see “cancel registration.”


  • Students will access the Vandy Rec from Children’s Way through the Outdoor Basketball Court.
  • Students will line up on the circles on the South entry.
  • Staff will coordinate student check-in.
  • Students can arrive 5 minutes prior to their fitness reservation. Please have your Vanderbilt ID ready to present.


  • Make sure to gather all items.
  • Return any equipment and clean your stations.

Contact Us

Mary Wolk
Assistant Director of Fitness