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Graduate / Professional Student Account Credit Balance Refund Process

Under state and federal regulations, educational expenses such as tuition and fees are to be covered prior to the release of any credit refund from loan proceeds. Therefore, if there is a balance due on your student account, all loan proceeds must be credited to your account before a refund will be issued. Note: You must be registered for at least half-time status to receive Title IV funds. Click here for frequently asked questions regarding student refunds.

The refund process is automated for student financial aid if you are officially enrolled in courses and have a refundable credit balance after tuition and fees have processed.

You may choose to have your funds deposited to your personal bank account via your YES landing page. Once logged in, click on the Direct Deposit icon to securely enter your account information. Please note, students are responsible for keeping their bank details valid to avoid any refund delays.

If enrolled, Spring 2024 refunds will process automatically beginning on the following dates. An EFT deposit or check will process the next business day.

Medicine (MD 4th year) Tuesday, January 2, 2024
Nursing Thursday, January 4, 2024
Graduate School Tuesday, January 9, 2024
Divinity Tuesday, January 9, 2024
Engineering Professional and DLP Tuesday, January 9, 2024
Law Tuesday, January 9, 2024
Medicine (Non-MD Professional) Tuesday, January 9, 2024
Owen Tuesday, January 9, 2024
Peabody Professional and DLP Tuesday, January 9, 2024
Medicine (MD 1st and 3rd year) Thursday, January 11, 2024
Medicine (MD 2nd year) Thursday, January 18, 2024

The check mailing process sorts first to the mailing address; then home address; then campus address. PLEASE MAKE SURE YOUR ADDRESS IS ACCURATE. No refund checks may be held for pick-up.

If you prefer to have your credit balance retained in your student account, please email Student Accounts at

If you need to replace a lost, destroyed, or stale-dated refund check please complete the Replace Lost Check form.

Charges that apply after a refund has processed will need to be paid on or before the next invoice deadline to avoid late payment fees.

Please direct any questions regarding the refund process to:

Office of Student Accounts
Telephone: 615-322-6693 or 800-288-1144