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Conferences

Convenience and affordability, with the personal touch of a small community and the amenities of a large city

The Vanderbilt University Office of Conferences’s ultimate goal is to provide all our guests with the best experience possible while staying on our beautiful campus. We are dedicated to see to it that our guests receive a variety of healthy enjoyable meals, are provided with clean, attractive accommodations and meet in conveniently located, clean, state-of-the-art smart classrooms.

No matter the size or complexity of your event, the Vanderbilt University Office of Conferences is equipped to offer your organization a one-stop shop experience. You will be assigned a key contact person to help facilitate all of your needs. From housing to meeting space to dining, we’ll assist from the pre-planning stage to the on-site management of your conference. Best of all, you will receive only one invoice which will include all services rendered.

The Office of Conferences will provide assistance to your group and accommodate all your needs by offering the following services:

  • Courteous, customer-oriented professionals ready to serve you.
  • Key contact person to assist with all aspects of your stay, from pre-planning to your arrival on campus; from beginning to end.
  • Secure, clean residence hall accommodations.
  • 24/7 on-call staff and reception desk services.
  • Registration for checking in to and out of the residence hall.
  • Full service meeting spaces in technology-enriched classrooms, auditoriums, ballrooms, athletic and recreational facilities.
  • Rental of additional audio/visual equipment.
  • Arrangements for conference dining, and catering.
  • Bed and bath linen services.
  • Ground transportation needs.
  • Access to University libraries.
  • Access to the Vanderbilt Wellness and Recreation Center.
  • Contact us today to start planning your summer conference!

     

    Staff

    Linda Welch
    Director of Conferences
    E-mail:
    linda.welch@vanderbilt.edu

    H. G. Stovall
    Assistant Director of Conferences
    E-mail: hg.stovall@vanderbilt.edu

    Jessica Posey
    Office Manager
    E-mail:
    jessica.posey@vanderbilt.edu

    Conference Office:
    E-mail:
    conferences@vanderbilt.edu

    Phone: (615) 343-8699
    Fax: (615) 936-1192