About Conferences and Events
About Conferences and events
Vanderbilt Conferences and Events offers a variety of benefits to simplify your event planning with our comprehensive year-round “one stop shop” concierge services.
Our knowledgeable staff will assist you every part of the way to ensure that your program runs flawlessly from start to finish. Whether you are interested in planning a speaking event, an intimate symposium, a corporate leadership forum, or summer camp, Vanderbilt has a wide variety of intentional and inspiring spaces for events and programs of all sizes.
We are committed to delivering customized event logistical coordination and management solutions tailored to your unique requirements. We offer the following services:
- Venue sourcing
- Staff Support
- Culinary Cuisine
- Event design
- Online Registration
- Transportation and Safety Services etc.
About Vanderbilt University
Vanderbilt University is renowned for its diverse range of conferences and events spanning various disciplines. These gatherings attract scholars, professionals, and enthusiasts worldwide, fostering collaboration and knowledge exchange. With a focus on innovation and cutting-edge research, Vanderbilt hosts conferences on topics ranging from healthcare and medicine to law, engineering, and the arts. These events serve as platforms for networking, learning, and advancing discourse in their respective fields, contributing to Vanderbilt’s reputation as a hub of intellectual exchange and innovation.
Additionally, the entire Vanderbilt campus is designated as an arboretum. In 2013 the campus contained 6181 identified and geolocated trees and shrubs. Each year 150 to 200 new trees are planted to replace trees that die or as landscaping for new construction.
About Nashville
Nashville, Tennessee is a vibrant hub for conferences and events, offering a blend of cultural experiences, live music, and southern hospitality. Nashville attracts a diverse array of conferences spanning industries. Beyond conferences, visitors can explore the city’s iconic music scene, indulge in award-winning dining, and immerse themselves in rich cultural attractions. With its unique blend of tradition and innovation, Nashville provides an unforgettable backdrop for memorable conferences and events.
Meet the Team
Suzanne Shaw, MBA, CCEP
Senior Director, Vanderbilt Conferences and Events
suzanne.shaw@vanderbilt.edu
Suzanne Shaw has joined Vanderbilt University as the new Senior Director of Vanderbilt Conferences and Events. Suzanne will play an instrumental role in spearheading the growth and oversight of Academic Conferences, Events, the West End Tower, and Summer Programs at Vanderbilt University.
Suzanne joins Vanderbilt after serving as the Executive Director for Conferences & Events (YC&E) at Yale University for the past 10 years. As the Executive Director for YC&E, Suzanne was responsible for the strategic execution of programs, services, and fiscal growth for the department. During her tenure at Yale, Suzanne transformed the department by successfully implementing new business strategies, causing the department to triple in size. As a result of her leadership, Yale is now recognized as a premier conference, event, and program destination.
Suzanne has been in the hospitality industry for over 25 years, previously employed by Quinnipiac University, Walt Disney World, and South Seas Resorts Company. She is also an adjunct professor and advisor at SCSU where she teaches Event Management and Travel & Tourism and is also an industry consultant. Outside of work, Suzanne enjoys running, traveling, and spending time with her three grown children, JD, Brianna, and Michael along with her crazy beagle Talia.
Norma (Charette) White
Deputy Director, Vanderbilt Conferences and Events
norma.j.charette@Vanderbilt.edu
Norma White has joined Vanderbilt University as the new Deputy Director of Conferences and Events. She joins Vanderbilt after serving as the Director of Conference Services and Sales for Sodexo’s University Conference Segment for the past 12 years. As the Director, Norma was responsible for identifying targeted revenue strategies for 15 + university conference units all-the-while implementing a culture of change that aligned with growth efforts. Norma was instrumental in implementing operational improvements that directly impacted the focus elevated experiences for guests, customers and the universities conference teams.
Norma has been involved in the meetings, events and hospitality arena in both the corporate and collegiate landscape for over 25 years, with expertise in creating genuine experiences for guests and creating a strong culture of collaboration & engagement in her teams. Prior to working with Sodexo, Norma worked for two unique Maine-based universities developing long standing Academic, Continuing Education and non-credit day and overnight programs for youth, adults and seniors alike.
Norma and her husband, Thomas love enjoying the outdoors and are active hikers, cyclists and kayakers. They love spending time with their four children and Miss Belle; a very active Australian Cattle Dog.
Lauren Hernandez
Assistant Director, Vanderbilt Conferences and Events
lauren.e.hernandez@vanderbilt.edu
Lauren Hernandez is the Assistant Director of Conferences and Events at Vanderbilt University. Lauren joins the Conferences and Events team after spending a year and a half with Student Centers at Vanderbilt. She has always loved seeing the execution of an event from start to finish and playing a part of the journey to make an event successful. The best part of the job is being able to connect and build relationships with a variety of people who come to campus and working closely with many campus partners. Outside of work she enjoys hanging out with her beagles Gracie and Nora, playing intramural rec sports, attending country concerts, and always hosting her family when they come to town!
Linda Welch, CCEP
Operations Manager, Vanderbilt Conferences and Events
linda.welch@vanderbilt.edu
Linda Welch serves as the Operations Manager of Conferences and Events at Vanderbilt University. Linda first started her career at Vanderbilt back in 1987, serving as an Assistant Director of Residential and Judicial Affairs, under the tutelage of Dean KC Potter and Dean Steven Caldwell. Linda is a Certified Collegiate Event Program Planner (CCEP) and is proud to have the Vanderbilt’s conference operation acknowledged as a certified One-Stop-Shop, certified by the Association of Collegiate Conference and Event Directors-International (ACCED-I). Linda is originally from Wisconsin, where she graduated from the University of Wisconsin. In her spare time, she enjoys initiating small home improvement projects in her cute little bungalow and working outside in her yard.
Kriss Mason
Conference & Event Manager, Vanderbilt Conferences and Events
kristinna.a.mason@vanderbilt.edu
Kriss Mason has been with Vanderbilt for four years. First in an administrative roll with Campus Dining, and now as a Conference and Events Manager. She has ten+ years of experience in the hospitality industry, most of which was spent as an Assistant General Manager of a restaurant. Developing and maintaining strong relationships is the foundation of everything she does, both professionally and personally. When not working she can most likely be found enjoying the outdoors with her dogs.
Justin Walters
Guest Relations Manager, Vanderbilt Conferences and Events
justin.m.walters@Vanderbilt.edu
Justin Walters is the Guest Relations Manager at Vanderbilt University. Justin joins the Conferences and Events team after spending 8 years working in luxury, full-service hotels. He has always enjoyed getting to know people from all around the globe and learning about their cultures. He believes that every day he can create a lifelong memory for anyone he encounters. Outside of work he enjoys going to concerts, attending music festivals, traveling to new places, and hanging out with his French Bulldog, Monty.
Kélah White
Administrative/ Financial Manager, Vanderbilt Conferences and Events
Kélah White has joined Vanderbilt Conferences and Events as the new Administrative/ Financial Manager. Kélah enjoys the behind the scenes work of project management, often troubleshooting system implementation. She has been intentional and imaginative in her efforts to contribute to the successful execution of any event. She delights in her part in establishing the foundational processes to assist in her colleagues’ workflows and contributing to the amazing experiences that Vanderbilt Conferences and Events strives to give their clients. The best and most rewarding part of Kélah’s work is witnessing the ongoing collaboration with campus and external partners as Conferences and Events at Vanderbilt continues to grow. Outside of work, Kélah enjoys hanging out with her family and friends, attending sporting events, and channeling her inner interior designer via watching HGTV!
Grace Duran
Conferences and Events Manager, Vanderbilt Conferences and Events
Grace Duran has joined Vanderbilt University as a Conferences and Events Manager. Grace joins the team after graduating from the University of Nevada, Las Vegas with a degree in hospitality management and years of experience within the industry, most recently from Marriott International, primarily focusing on corporate events and weddings within the luxury full-service hotel scene. Grace enjoys making strong connections with clients and seeing all the details come together for a successful event. Outside of work, Grace enjoys visiting with friends and family, beach trips, attending country concerts, and playing with her Cavalier King Charles Spaniel, Hazel.
Chidimma Ndubuisi Oluavu
Spring HOD Capstone Intern
Chidimma Ndubuisi Oluavu has joined the team as our Spring HOD Capstone intern. Having worked for the office previously, Chidimma looks forward to combining that experience with her experiences in Residential Life to contribute positively to operations at Conferences and Events. She is a senior HOD & MHS double major from just outside the DC area. In her free time, Chidimma enjoys trying new recipes, adding to her plant daycare, and spending time with friends and family.