Several other federal agencies sponsor projects across campus, including but not limited to:
- Department of Defense (DOD)
- Department of Education (ED)
- Department of Energy (DOE)
- National Aeronautics and Space Administration (NASA)
Grants.gov is an official government website designed as a central location for grantees to find funding opportunities and submit grant applications to federal agencies. Campus users create a personal account via the grants.gov homepage and associate with the university before having their role(s) confirmed by SPA.
The DOD's Congressionally Directed Medical Research Programs eBRAP System allows PIs to submit pre-applications electronically through a secure connection and view and edit the contents of their pre-applications and full applications, as submitted through Grants.gov. PIs who need to review a submission register for a personal account via the eBRAP homepage and request affiliation with Vanderbilt University.
The Portfolio Analysis and Management System (PAMS) is a web-based system employed by the DOE Office of Science for a variety of proposal submission and award management tasks, including LOIs, Budget Revisions, Award Modification Requests, and post-award reporting. Users who require access must create a personal account via the PAMS website and associate their account with the university. SPA must then approve the request and grant access for each record individually. Please contact SPA for more information.
NSPIRES is web-based system that supports the entire lifecycle of NASA research solicitations and awards but is primarily used by SPA for proposal submissions. University employees must register for a personal account and request affiliation with the university, which will be reviewed and approved by SPA.
G5 (DEPARTMENT OF EDUCATION (INSTITUTE OF EDUCATION SCIENCES, IES)
G5 is the system used for post-award functions related to Department of Education grants. SPA has limited access to information in this system (only award documents) and most functions require the PI to access their account.
Sponsor Specific Guidance
DEPARTMENT OF EDUCATION
Step 1: Click the Register link in the top-right corner of the Grants.gov banner.
Step 2: Click the Get Registered Now button on the Register page.
Step 3: Complete the Contact Information and Account Details sections. All fields with a red asterisk (*) are required.
- Email Address—When entering an email address, please keep in mind that all correspondence with Grants.gov will be sent there.
- Username—Enter a username to log in to Grants.gov. It may only contain alphanumeric characters, question marks, periods, dashes, underscores, and the @ symbol. Your username cannot contain a space, nor can it only include numbers. Select a username you will remember.
- Password—The password you choose must contain at least eight (8) characters including: at least one (1) uppercase letter (A-Z); at least one (1) lowercase letter (a-z); at least one (1) number (0-9); and at least one (1) special character (e.g. ! @ # $ % ^ & *). Do not write down your account information.
- Secret Question/Answer—Enter a question only you would be able to answer and will be able to remember in the future. Do not write down your account information.
Step 4: Select whether to subscribe or unsubscribe from Grants.gov Communications. The Alerts are important messages about time-sensitive or major system changes. The Newsletter features training, system enhancement updates, and other resources to help the federal grants community.
Step 5: Click the Continue button.
Step 6: Click the Send Temporary Code button, then access your email account to access the temporary code.
Step 7: Enter the temporary code you received in the email from Grants.gov into the Temporary Code field and click the Continue button.
Step 8: Decide if you would like to add a profile to your Grants.gov account or click the Continue button to log in. You need to add a profile to be associated with Vanderbilt University and submit an application. After registering, review the Workspace Overview page to learn how to apply for a grant.
PIs typically release proposals to their organization and the authorized representative of that organization submits it. However, specific instructions for submitting via NSPIRES can be found by clicking below.
The PI should work with his or her grant management team to prepare a NCE request, based on the Sample Request for a Sponsor-Approved No Cost Extension (coming soon) letter template. Once completed, this letter should then be forwarded to SPA for further action.