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Please see SPA NEWS for GUIDANCE ON POTENTIAL IMPACT OF GOVERNMENT SHUTDOWN ON SPONSORED PROJECTS from OCGA & SPA

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  • VU
 

GUIDANCE ON POTENTIAL IMPACT ON SPONSORED PROJECTS

 

Posted on: January 3, 2019

  • VU

Vanderbilt University’s Office of Contract and Grant Accounting and Sponsored Research Administration Office are providing the following guidance in regard to the potential impact on sponsored projects by the agencies affected by the current partial U.S. Federal Government shutdown.

NIH, the Department of Education, and Department of Defense are not affected. However, NSF, NASA, NOAA, USDA, NIST, and NEH  are impacted (see here  for additional agency contingency plans). We expect that no new awards from these agencies will be issued during this lapse in appropriations, nor do we expect payments to be made for active awards.

  • Payment Suspension: We expect that no drawdowns of funds will be available for the furloughed agencies until the shutdown is resolved. Payment may be delayed or a stop work order may be issued for current awards. This may affect payments for research personnel and departments should ask for approval from their Dean to cover those
  • Awards Delayed: We expect that issuance of new awards will be delayed until after the shutdown is resolved. Note that any pre-award spending before an award document is received must receive approval from their Dean in advance of expenditures.
  • Proposal Submissions and Routine Grants and Contracts Administration: We expect that most agencies will continue to accept proposal submissions during the shutdown, but that they will not be reviewed until the shutdown has ceased. It is expected that requests for re-budgeting, no cost extensions, award continuations, and other administrative actions will be delayed.
  • Access to Federal Facilities and Agency Contingency Plans. Some federal facilities may not be available during the shutdown and faculty should inquire directly with those facilities about their availability. Additional information on agency contingency plans can be found here. If you receive any shutdown-related correspondence directly from the sponsor, please notify ovpr@vanderbilt.edu immediately.

We are continuing to monitor the impact on sponsored projects and we will be updating this page as new information becomes available.  Additionally, the Vanderbilt Office of Federal Relations has been closely following the status of the partial government shutdown and is issuing regular updates to the campus community.

Please direct any questions you may have to either your department chair, dean or the Vice Provost for Research Padma Raghavan.

*PDF version available here

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Revision of NSF Award Terms and Conditions

December 2018

Posted on: 12.18.2018

  • NSF

Dear Colleagues: I wanted to make you aware that the following sets of NSF Award Terms and Conditions have been revised: • NSF Agency Specific Requirements to the Research Terms and Conditions (ASR); • Cooperative Agreement Financial & Administrative Terms and Conditions (CA-FATC); • Cooperative Agreement Modifications and Supplemental Financial and Administrative Terms and Conditions for Major Multi-User Research Facility Projects and Federally Funded Research and Development Centers; • Grant General Conditions (GC-1); and • Special Terms and Conditions (FL 26) for Administration of NSF Conference or Travel Grants. Each set of terms and conditions is accompanied by a summary of changes made to that document. The revised Terms and Conditions will apply to all new NSF awards and funding amendments to existing NSF awards made on or after January 28, 2019. Questions regarding NSF terms and conditions may be sent to the DIAS Policy Office at: policy@nsf.gov. Regards, Jean Jean Feldman Head, Policy Office Division of Institution & Award Support (DIAS) Office of Budget, Finance and Award Management National Science Foundation E

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NCURA REGION III NEWSLETTER

August 2018

Posted on: 08.16.2018

  • NCURA

NCURA August 2018 Newsletter

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GRANTS.GOV NEWSLETTER

August 2018

Posted on: 08.07.2018

  • Grantsgov

Newsletter

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Delayed Enforcement and Short-Term Flexibilities for Some Requirements Affecting Prospective Basic Science Studies Involving Human Participants

NIH Guide Notice on Delayed Enforcement for Some Requirements Affecting Prospective Basic Science Studies Involving Human Participantsh5>

Posted on: 07.20.2018

  • NIH

Dear COGR Members,

NIH issued the following Guide Notice this morning, Delayed Enforcement and Short-Term Flexibilities for Some Requirements Affecting Prospective Basic Science Studies Involving Human Participants.

As you know, COGR and other organizations have expressed concern that the NIH clinical trial case studies broadened the agency’s definition of “clinical trial” to include basic science studies involving human participants. NIH, in response to report language in the Consolidated Appropriations Act of 2018, has released this notice (NOT-OD-18-212) which delays enforcement of registration and reporting policies for prospective basic science studies involving human participants under NOT-OD-16-149 . Per the notice, “through September 24, 2019, NIH will continue to expect registration and reporting for prospective basic science studies involving human participants, with additional flexibility to allow reporting on existing basic science portals, with the expectation that data will eventually be transported to ClinicalTrials.gov.” NIH will issue a Request for Information (RFI) to seek additional input “on registration and results reporting standards best suited for prospective basic science studies involving human participants.”

The notice also provides a period of “leniency for applications submitted to the incorrect FOA based on the study type designation” during which time NIH will not “administratively reject any application for submission to an incorrect FOA based on study-type designation.” The notice also indicates that the agency “plans to issue FOAs specifically for prospective basic science studies involving human participants.” Please see the notice for details.

Lisa Nichols, Ph.D.
Council on Governmental Relations
1200 New York Avenue, N.W., Suite 460
Washington, D.C. 20005
lnichols@cogr.edu
202-289-6655

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GRANTS.GOV NEWSLETTER

July 2018

Posted on: 07.10.2018

  • Grantsgov

Grants.gov Newsletter

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NATIONAL SCIENCE FOUNDATION

Fall 2018 NSF Grants Conference – Save the Date

Posted on: 06.28.2018

  • NSF

National Science Foundation

Save the Date! Join us on November 8-9, 2018 in New Orleans, Louisiana for the 50th National Science Foundation Grants Conference! The Fall 2018 NSF Grants Conference will be held at the Intercontinental New Orleans.

These events are primarily designed to provide new faculty, researchers and administrators with key insights into a wide range of current issues at NSF, including proposal preparation and merit review basics, award management topics and other important information. NSF program officers representing each NSF directorate will be on hand to provide up-to-date information about specific funding opportunities and to answer attendee questions.

Registration will open on Thursday, September 6th at 12:00 PM EST. We anticipate the conference will reach capacity very quickly, so we encourage you to register as soon as it opens. We will send an email reminder to our listserv on Tuesday, September 4th.

In the meantime, please feel free to check nsfgrantsconferences.com for the most up-to-date information, and view recordings  of sessions from last year’s event. (You may also contact us via email: grants_conference@nsf.gov.)

 

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GRANTS.GOV ALERTS

New SAM.gov Login Process

Posted on: 06.20.2018

  • Grantsgov

Grants.gov Alerts

On behalf of GSA, we wanted to inform our Grants.gov users of changes to the SAM.gov login process coming June 29, 2018. "Effective June 29, 2018, when you go to SAM.gov and log in, you will be asked to create a Login.gov user account. Your current SAM.gov username and password will no longer work."  For more detailed information about changes to SAM.gov, please go to the GSA SAM Update page.

Go to the SAM.gov Update Page

 

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GRANTS.GOV NEWSLETTER

June 2018

Posted on: 06.06.2018

  • Grantsgov

New: Grants.gov Discussion Forum

Have you visited the new Grants.gov Discussion Forum? This new community space for both Applicants and Grantors is accessible under the Connect tab after you have logged into your Grants.gov account. Ask questions. Provide advice. Share resources. Help build a vibrant user community!

Grants.gov June 2018 Newsletter

 

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NSF PROPOSAL & AWARD POLICY NEWSLETTER

Latest Edition

Posted on: 06.01.2018

  • NSF

The Policy Office in the Division of Institution & Award Support at the National Science Foundation is pleased to release the latest edition of the NSF Proposal & Award Policy Newsletter.

You may sign up to receive this newsletter automatically via NSF Update. This mechanism allows you to choose to be notified about NSF programs, policies and events. To do this, navigate to www.nsf.gov, and click on the envelope icon in the “Follow Us” section of the website. After entering your e-mail address, you can select the topics you’re interested in learning about. To receive this newsletter, check the boxes for Newsletters/ Journals and Publications: Policies and Procedures.

NSF logo

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DOWNLOAD THE OFFICIAL GRANTS.GOV MOBILE APP

GRANTS.GOV NEWS

Posted on: 05.23.2018

  • Grantsgov

Search, Subscribe and Share from the Grants.gov App.

With the new Grants.gov mobile app (on Google Play and Apple’s App Store), it is easier than ever to quickly search for, subscribe to and share federal funding opportunities on the go.

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NEW FUNDING OPPORTUNITY DATABASE

Transitioning from PIVOT to SPIN database

Posted on: 05.04.2018

  • VU

Dear Pivot user, Vanderbilt is transitioning our research funding opportunity database from ProQuest Pivot to InfoEd Global SPIN. You may now access SPIN here. Your access to Pivot will end on June 30, 2018. Any saved searches you have in Pivot must be recreated in SPIN prior to this date.

SPIN database offers several advantages, which we are excited to introduce to the Vanderbilt community. This includes:
• More accurate information from searches
• More results due to a broader range of search options
• Vetted deadlines for request for proposals (RFPs) by InfoEd’s staff

For more information on establishing a SPIN profile and searching for funding opportunities, please see this presentation. You are also invited to attend a campus-wide SPIN training hosted by our Office of Corporate and Foundation Relations on Wednesday, May 23 from 10:00-11:00 a.m. in Featheringill Hall, room 134. Register for this training here. If you need additional technical assistance, please contact  our Office of Corporate and Foundation Relations.

We look forward to providing you an enhanced database experience as a result of this change.

The Office of Corporate and Foundation Relations
Vanderbilt University
2100 West End Ave, Suite 1200
Loews Vanderbilt Plaza
Nashville, TN 37203
(615) 322-8856
Foundation.Relations@vanderbilt.edu

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NEW NSF RESEARCH.GOV PROPOSAL PREPARATION AND SUBMISSION SITE WILL LAUNCH on April 30, 2018

National Science Foundation email

Posted on: 04.18.2018

  • NSF

Beginning on April 30, 2018, proposers will be able to prepare and submit full, research non-collaborative proposals in the National Science Foundation’s (NSF) Research.gov system. The initial release of this new Research.gov capability will run in parallel with existing FastLane proposal preparation and submission capabilities. As a result, proposers can choose to prepare and submit full, research non-collaborative proposals in Research.gov or in FastLane starting on April 30, 2018. Other proposal types will be added to Research.gov in the future. Please note, proposals initiated in the new system will not be available in FastLane and proposals prepared in FastLane will not be available in the new system. This new system is being developed incrementally and as capabilities are migrated from FastLane to Research.gov, the system features will expand until it eventually replaces FastLane for proposal preparation and submission. There will be no impact to Grants.gov and Application Submission Web Services (ASWS), and NSF will continue to fully support these proposal submission methods.
The Research.gov proposal site modernizes proposal preparation and submission capabilities and focuses on enhancing the user experience and reducing administrative burden with an intuitive interface and real-time compliance checking. The new functionality provides the ability to create, submit, track, and update proposals associated with active NSF funding opportunities and furthers NSF’s goal to provide quick access to proposal information and grants management services in one location.
Research.gov Proposal Preparation Site Preview
On February 26, 2018, NSF began previewing the new Research.gov proposal preparation site to the research community to collect preliminary feedback and to provide the community an opportunity to become familiar with the new interface before the official site launch on April 30, 2018. The preview will continue until 8:00PM EDT on April 27, 2018, and allows any research community user with a FastLane or Research.gov account to test the new Research.gov proposal preparation features. * We encourage you to check out the preview site before April 27, 2018. Please keep in mind that all test data entered on the Research.gov proposal preparation site during the preview period (February 26, 2018 through April 27, 2018) will be deleted before the full site is launched on April 30, 2018.
Feedback on Proposal Preparation Site Preview
Feedback from the research community and NSF staff about proposal preparation in Research.gov during the preview period is critical to NSF and will be used to enhance and expand Research.gov incrementally. Feedback on the Research.gov preview site may be submitted via this link: https://www.surveymonkey.com/r/ProposalPreparation

Additional Information Resources including Frequently Asked Questions (FAQs) and a system capabilities release timeline are available on the Research.gov About Proposal Preparation and Submission page. A series of short instructional videos is currently in development and will be posted on the About Proposal Preparation and Submission page. * We hope that you are as excited as we are about the official launch of the Research.gov proposal preparation and submission site for full, research non-collaborative proposals on April 30, 2018! For IT system-related questions, please contact the NSF Help Desk at 1-800-381-1532 or rgov@nsf.gov. Policy-related questions should be directed to policy@nsf.gov.

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TRANSITION OF COEUS REPORTS TO BUSINESS OBJECT TO ORACLE BI

Message from Janiece Harrison, Director, Sponsored Programs Administration

Posted on: 03.12.2018

  • VU SPA

Coeus reports are currently available to users in BI Launchpad as Business Objects reports. During the next several weeks, access to Business Objects reports will be discontinued and your reports will be available using Oracle Business Intelligence. We have been working for several months to transition Coeus reports to the new platform and I am writing to share with you the planned implementation schedule:
During the weeks of March 19, 2018-March 30, 2018 we would like to open the reports to a limited group of users for testing. I’ll be reaching out to you shortly to ask for your participation. At the time we open the reports for initial testing, we’ll provide some written materials on how to access the reports and run them. In addition, we’ll have a session on Tuesday, March 20 @ 1:00 PM in Suite 800 Baker Building to answer your questions. We can arrange additional sessions as needed.
On April 2, 2018 remaining users will be able to access the system. You will be provided with written materials. We will also plan to schedule walk-in hours for assistance throughout April. Additionally, on April 2, 2018, access to Business Objects will be suspended.

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NIH ESUBMISSION ITEMS OF INTEREST - February 14, 2018

excerpt from eRA Information email

Posted on: 02.14.2018

  • NIH

Valentine’s Day Chocolate Heart of Truffles - $75.00… A dozen roses in a red vase - $82.99… Answers to nagging human subjects and clinical trials questions – PRICELESS!
We’ve been accepting applications using FORMS-E forms for a few weeks now. It will take us all a bit of time to adjust to a new normal, but we’ll get there. The items below address the most common inquiries my Grants Information team has been fielding regarding human subjects, clinical trials and FORMS-E. Warning – this is a long one...there was just too much to say to be pithy.
Be a Lumper Not a Splitter
In many cases a single study record is all you need.
It is not uncommon for a single study record to cover multiple hypotheses, specific aims or processes. If you think multiple study records may be appropriate, look at the data fields collected in a study record and think about how much information would be virtually identical in each record. If you are proposing multiple, distinct protocols (for example, you know that multiple ClinicalTrial.gov report submissions will be needed down the line), then it may make sense to provide multiple study records at time of application. But, when in doubt be a lumper not a splitter to the extent it makes sense for your research.
Bottom line: We will not turn away your application for the sole reason that we thought you should have split your information into multiple study records. As long as we have the information needed for review, we can adjust the structure of the information later, if needed.
For the complete notification, click here.
To subscribe to " NIH eSubmissions Items of Interest " notifications, click here.

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CLARIFICATION ABOUT NIH PROPOSALS AND FORMS E - PLEASE READ

Message from Janiece Harrison, Director, Sponsored Programs Administration

Posted on: 01.17.2018

  • VU SPA

As we start to review proposals to NIH for the February 5, 2018 deadline we’ve realized a few things might not be clear from the FAQ we sent last month:
Even if you answer NO to human subjects in the questionnaire, the HSCT Form (Human Subjects Clinical Trail) will be completed and be a mandatory attachment. That’s because it records the NO answer to human subjects.
If you answer NO to human subjects but YES to “does the proposal include human subjects and/or data” you’ll complete a narrative the attaches to the HSCT form. The answers to the questions in the attachment should be provided. It documents that you are doing “non-human subject research.” This kind of proposal can be submitted in Coeus and doesn’t require ASSIST.
Finally, we are asking the IRB if they have some standard language about the Synthetic Derivative in BioVU we can use.
Thanks for your patience as we make sure we have a clear understanding about the use of Forms E. Please let me know if you think there are still issues we need to clarify.

Yes/No Human Specimans

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UPDATES FOR VU RESEARCH ADMINISTRATORS

from SPA Director re: changes in 2018 (recap)

Posted on: 12.15.2017

  • VU SPA

2018 Application Submission Changes - Frequently Asked Questions (12.15.2017)
* 2018 Submission Changes - Frequently Asked Questions (12.15.2017)
* 2018 Rolodex Changes (12.01.2017)
* New Form to Replace LOI for sub recipients--effective January 1, 2018 (11.22.2017)

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NIH DEFINITION OF A CLINICAL TRIAL

Further Refining Case Studies and FAQs about the NIH Definition of a Clinical Trial in Response to Your Questions

Posted on: 01.05.2018

  • NIH

In August and September we released case studies and FAQs to help those of you doing human subjects research to determine whether your research study meets the NIH definition of a clinical trial. Correctly making this determination is important to ensure you are following the initiatives we have been implementing to improve the transparency of clinical trials, including the need to pick clinical trial-specific funding opportunity announcements for due dates of January 25, 2018 and beyond.  Click here for full article.

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NSF Proposal Budget Justification Page Limitation to Increase January 29, 2018

NSF Proposal Budget Justification Page Limitation

Posted on: 01.05.2018

  • NSF

The National Science Foundation (NSF) Proposal & Award Policies & Procedures Guide (PAPPG) (NSF 18-1) was issued on October 30, 2017, and will be effective for proposals submitted, or due, on or after January 29, 2018. One of the significant PAPPG updates is the increase in the Budget Justification page limitation from three pages to five pages. NSF’s interface for proposals submitted through Application Submission Web Services (ASWS) and Grants.gov runs an automated compliance check for the Budget Justification page limitation for submitted proposals and generates an error or warning when the submission validation compliance check is not met. To align with the new policy, the Budget Justification page limitation automated proposal compliance check is being increased from three to five pages. For IT system-related questions, please contact the NSF Help Desk at 1-800-381-1532 or rgov@nsf.gov. Policy-related questions should be directed to policy@nsf.gov. To learn about all the changes to the PAPPG, be sure to view the latest webinar.

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NSF GRANTS.GOV APPLICATION GUIDE UPDATE

NSF Grants.gov Application Guide UPDATE

Posted on: 12.18.2017

  • Grantsgov
  • NSF

We are pleased to announce that a revised version of the NSF Grants.gov Application Guide has been issued. The NSF Grants.gov Application Guide has been updated to align with changes to NSF’s Proposal&AwardPolicies&Procedures Guide (PAPPG) (NSF 18-1). Information about FastLane system registration has been removed and replaced with guidance for registering in Research.gov. Editorial changes have also been made to either clarify or enhance the intended meaning of a sentence or section or to ensure consistency with data contained in NSF systems or other NSF policy documents. The new NSF Grants.gov Application Guide will be effective for proposals submitted, or due, on or after January 29, 2018. If you have any questions regarding these changes, please contact the Policy Office on (703) 292-8243 or by e-mail to policy@nsf.gov. For technical questions relating to Grants.gov, please contact Grants.gov directly at 1-800-518-4726 or support@grants.gov .

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NIH UPDATED WORKSPACE INFORMATION

All Your Workspace Questions Answered

Posted on: 12.13.2017

  • NIH

NIH have published a recording of our recent town hall-style webinar, as well as a rundown of questions that were asked and answered during the event. We have also refreshed our Introduction to Grants.gov video series, which includes training on searching for grants, assigning user roles, and applying with Grants.gov Workspace. Begin preparing today for your next federal grant application.

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GRANTS.GOV NEWSLETTER

May 2018

Posted on: 04.30.2018

  • Grantsgov

Mobile App Available Now… 

Grants.gov Newsletter

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Transition of COEUS Reports to Business Object to Oracle BI

Message from Janiece Harrison, Director, Sponsored Programs Administration

Posted on:

  • COEUS
  • Research
  • Funding

Coeus reports are currently available to users in BI Launchpad as Business Objects reports. During the next several weeks, access to Business Objects reports will be discontinued and your reports will be available using Oracle Business Intelligence. We have been working for several months to transition Coeus reports to the new platform and I am writing to share with you the planned implementation schedule:

During the weeks of March 19, 2018-March 30, 2018 we would like to open the reports to a limited group of users for testing. I’ll be reaching out to you shortly to ask for your participation. At the time we open the reports for initial testing, we’ll provide some written materials on how to access the reports and run them. In addition, we’ll have a session on Tuesday, March 20 @ 1:00 PM in Suite 800 Baker Building to answer your questions. We can arrange additional sessions as needed.

On April 2, 2018 remaining users will be able to access the system. You will be provided with written materials. We will also plan to schedule walk-in hours for assistance throughout April.

Additionally, on April 2, 2018, access to Business Objects will be suspended.

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NIH eSubmission Items of Interest - February 14, 2018

Excerpt from ERA Information Email

Posted on: February 14, 2018

  • COEUS
  • Agency
  • PEER

Coeus reports are currently available to users in BI Launchpad as Business Objects reports. During the next several weeks, access to Business Objects reports will be discontinued and your reports will be available using Oracle Business Intelligence. We have been working for several months to transition Coeus reports to the new platform and I am writing to share with you the planned implementation schedule:

During the weeks of March 19, 2018-March 30, 2018 we would like to open the reports to a limited group of users for testing. I’ll be reaching out to you shortly to ask for your participation. At the time we open the reports for initial testing, we’ll provide some written materials on how to access the reports and run them. In addition, we’ll have a session on Tuesday, March 20 @ 1:00 PM in Suite 800 Baker Building to answer your questions. We can arrange additional sessions as needed.

On April 2, 2018 remaining users will be able to access the system. You will be provided with written materials. We will also plan to schedule walk-in hours for assistance throughout April.

Additionally, on April 2, 2018, access to Business Objects will be suspended.

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