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Administrative Resources

The links below will help guide you through the administrative processes required for hiring and appointing faculty. Please email with any questions or concerns. 

The new Faculty Offers process is here: A new process for submitting requests to make offers to faculty candidates has launched as of September 2019. September training sessions have concluded. More will be announced later Fall 2019.

TAKE THIS SURVEY to help us design and plan new or refresher trainings for either Interfolio product: Faculty Search and/or Review, Promotion and Tenure



Click here for faculty search process checklists for FY20. Please note: ALL faculty search positions MUST be posted in Interfolio Faculty Search (see below for more information).



FIS (Faculty Information System): Access to the Faculty Information System is limited and requires approval by your supervisor and the Office of  Faculty Affairs. For access to the system, you must first complete the relevant security form, downloadable here.


Awarding Emeritus/Retired Faculty Status: Information on the benefits associated with Emeriti status, as well as the requirements and process for awarding Retired faculty status. Emeriti recommendations are accepted on a rolling basis from now until February 3, 2020. Emeriti recommendations require the approval of the Board of Trust or its Executive Committee.

 INTERFOLIO | Getting Started

Vanderbilt University manages the faculty offer process, as well as the promotion and tenure process through an online secure system called Interfolio Review, Promotion & Tenure. In addition, the University uses Interfolio Faculty Search to administer faculty searches.

For questions relating to University policies and procedures: 

Danielle Certa
Assistant Director of Faculty Appointments
Office of Faculty Affairs (OFA), Office of the Provost

For technical support with the Interfolio tools, first contact your school’s identified Interfolio Specialist


If your Interfolio Specialist cannot help you, please contact these representatives of the Academic Affairs Process and Solution Implementations (PSI) team: 

David Donoso, Systems Implementation & Tech. Specialist
Jennifer Evernham, Systems Implementation & Tech. Specialist
Carlos Campos, Project Consultant


INTERFOLIO | Training Materials


INTERFOLIO | Faculty Search Resources


INTERFOLIO | Review, Promotion & Tenure Resources and Checklists