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Student Services Fee

SSF Funding Application 2022-23

The Student Services Fee (SSF) application is currently open and will close on March 18, 2022 at 11:59 PM. The application can be found on Anchorlink.

In order to access the application, first login to your Anchor Link account. Then, go to your organization’s Anchor Link page and click on “Manage Organization” in the top right corner. Once you have done that, please navigate to the “Finance” tab. You will then see a blue button in the top right corner called “Create New Request”, click on that and then click on “Create Budget Request”. Here you will find the “2022 SSF Funding Request” budget form. Please note that there are two separate forms for undergraduate and graduate/professional organizations.

All the necessary instructions are provided right on that page, so please make sure you read those before moving forward. Additional information on how to fill out the application can be found in this tutorial video. Only organization presidents or treasurers should be completing and submitting the form.

Please remember this application is a budget proposal for the upcoming year (2022-2023). We ask that you fill out the form assuming your organization will be able to conduct all events as normal in the upcoming year. We will take into account COVID-19 restrictions later on in the process as we evaluate applications.

Process

  • RSOs (both undergraduate AND graduate) are eligible to apply for Student Services Fee funding in the spring semester of each academic year;
  • The funding granted in the spring is applicable the following academic year (year in which the funding would be used);
  • Information about Student Services Fee can be requested by e-mailing studentservicesfee@vanderbilt.edu;
  • Groups are required to keep diligent records (including tracking attendance through Anchor Link events) of each expenditure for each event in order to apply for Student Services Fee.

Distribution

  • Student Services Fee funding is distributed to RSOs that have received an allocation from the Student Services Fee Committee at the beginning of each semester;
  • Organizations receive half in the fall semester and half in the spring semester;
  • Please refer to the Treasurer Training for information and guidance on spending.

NOTE: Funding can only be distributed to student organizations with a task number.

Criteria

  • In general, Student Services Fee is allocated to student organizations that sponsor events open to the entire campus;
  • For more detailed criteria, go to the Student Services Fee Anchor Link Page and view the “Documents” section.

Restrictions

  • Requests to purchase or supply alcohol or tobacco to students;
  • Requests for programs which exclude participation or membership to segments of the Vanderbilt population, or where certain groups of students are not fully included in the event;
  • Requests to fund charitable donations or expenses intended to directly and solely benefit non-Vanderbilt students or agencies;
  • Requests for funding to directly maintain or establish a reserve. Organizations are allowed to be fiscally responsible and hold on to funds between years if they end a year under budget, but this reserve shouldn’t be above 5% of their previous allocation;
  • Up to 10% or no more than $1,000 may be used for internal operational expenses (Printing, membership t-shirts, retreats, GBM food, etc.)
  • Requests to fund travel, unless it is core to the mission of the organization.

Questions regarding the Student Services Fee should be addressed studentservicesfee@vanderbilt.edu .