Environmental Health and Safety Assist (EHSA)
EHSA Link: http://ehsa.vanderbilt.edu
Sign In Information
- For VU individuals, sign in through Vanderbilt’s SSO page.
- For VUMC individuals, sign in with your VUMC email to be taken to VUMC’s SSO page.
For new researchers who need access to EHS Assist or to add a lab’s inventory, please contact email@example.com.
For existing researchers who need to add, edit, or remove existing lab members, access the Researcher Registration Guide.
What is EHS Assist (EHSA)?
As part of the EHS transition, Vanderbilt is upgrading the IT and data management tools related to research EHS by implementing the EHS Assist (EHSA) online platform. Goals of the EHSA implementation are to reduce administrative and management burden, improve efficiency, improve data accuracy, and increase data transparency.
EHS Assist is a user-friendly, comprehensive, online information management system that assists VU researchers with managing their safety and compliance responsibilities and information related to the use of hazardous research materials and equipment.
VU researchers can use one portal to manage chemical, radiation, X-ray, laser, and biological safety information as well as the following:
- Access safety data sheets (SDSs);
- Update the users, locations, and inventories of hazardous research materials such as chemicals;
- Track EHS training completion data updated daily from Oracle Learn;
- Order radioactive materials if approved;
- Respond to inspection findings;
- Request chemical and radioactive waste collection services and supplies.
The information on this page will be updated regularly as new functionality is available or additional user guides or information becomes available.
Need EHSA Help or need to request changes to your access level?
Email firstname.lastname@example.org with your questions or issues.
EHSA User Guides
The following user guides have been prepared to assist researchers with using the EHS Assist platform.
|General Guides that apply to all EHSA modules|
|EHSA Orientation Guide – this guide is the first step to familiarizing researchers to the EHS Assist platform and its modules|
|Lab Door Placards Guide – how a PI or lab manager can add or remove emergency contacts or print a lab door placard|
|Training Completion Records Guide – how a PI or lab manager can view current and historical EHS training completions for your researchers|
|Inspection and Audit Guide – how to respond to findings from a lab inspection|
|Chemical Safety Guides and Templates||Radioactive Material (RAM), X-ray machine, and Irradiator Guides|
|Chemical Inventory Guide – how to view, search, add, remove, share, and transfer chemical items in an inventory||RAM Buyer’s Guide – how to enter and submit a radioactive material (RAM) requisition|
|Template for Importing Chemicals into a Chemical Inventory – use this excel template when importing your complete inventory into a new inventory or adding batch chemicals into an existing inventory||RAM Meter Guide – coming soon|
|Chemical Inventory Verification Guide – how to compare the inventory data in EHS Assist with what is physically in the lab at any given time. This can be accomplished with or without a barcode scanner.|
|Chemical Fume Hood Guide – how to access information on chemical fume hoods in your lab|
|Hazardous Waste Collection and Supply Request Guides||Laser Inventory Guides|
|Chemical Waste Collection Request Guide – how to add/view a chemical waste pickup or supply request (not for use with biological or pathological waste items)||Laser Inventory Guide – how view and update information about the lasers in a lab|
|Radioactive Waste Collection Request Guide – how to add/view a radioactive waste pickup or supply request||Laser Registration Guide – how to register Class 3b and 4 lasers for your lab|
|Biological Safety Guides|
EHSA VIDEO TUTORIALS
Find answers to the most asked questions about EHS Assist
For example, type in “transfer” or “inventory” in the search box. The list will filter to show only items that mention those keywords.
EHS Assist FAQ
- While working in EHS Assist, reorder the columns how you would like them to remain.
- Click the button to navigate to EHSA’s homepage.
- In the upper right of the home page, you will see your name located in a dropdown menu.
- Click the dropdown and select the Save Settings option.
Now every time you log into EHSA, your columns will remain in the new order.
When verifying your inventory, whether manually or with a scanner, each chemical will display a ‘View/Edit’ button on it. When you click the View/Edit button, it will allow you to update a few details of the chemical without leaving the entire verification process.
Contact the EHSA Administrator email@example.com and explain what module you were in, and which process you were doing while in EHSA. Depending on the process and module, if any data was lost during the process, there will be a possibility of retrieving and restoring the lost data.
Currently, Google Chrome, Firefox, and Microsoft Edge are fully supported browsers for EHS Assist. Internet Explorer is not supported.