Organizations may request codes for one-time events or for recurring activities, such as ongoing service trips or regular engagement with a community partner.
Please ensure that your organization and its members will only use the Lyft codes requested to travel to the locations indicated in the form and Vanderbilt University. Any misuse of Lyft codes and university funds may result in a referral to Student Accountability and a possible freezing of organization operations.
Prior Approvals
- Please ensure that your adviser has approved of your Lyft code requests prior to submitting the form.
- Your event must be approved in Anchor Link prior to requesting Lyft Codes. We recommend submitting your event four to five weeks in advance for review and to submit the Lyft Code Request Form two weeks prior to your event date.
Waiver
Please ensure that all members of your organization who plan on entering a ride-share vehicle have completed the Lyft waiver form. Individuals who have not completed the waiver will not be permitted to utilize the code once it is generated. The waiver only needs to be completed once during a person’s time at Vanderbilt, so please be sure your members have this completed.
RSO Lyft Code Request Form Process
To request codes, please follow the process below:
- Once you complete the RSO Lyft Code Request Form form in Anchor Link, you will find a link to an additional section of the form highlighted in yellow. Click this additional form link and begin filling it out, as well.
- Once you have filled out both forms in their entirety, be sure to submit the Anchor Link form and the Trello form. Both forms MUST be submitted in order for your request to be processed.
- After your request has been processed and approved, you will receive an Anchor Link notification about your submission’s approval. Be sure to click the link to your form submission as your Lyft codes will appear in the comment section of your approved submission (as seen below).
Please be sure your notifications are turned on to ensure you can be notified once your codes are created. You can also find the form submission by clicking your profile photo in the top, right-hand corner, selecting “My Submissions” and finding the form name “RSO Lyft Code Request Form.”
If you have additional questions about obtaining Lyft codes, please leave a comment under your Anchor Link submission and we will try our best to assist you.
Charges
Please note that the cost of all Lyft discounts will be charged directly to your organization’s budget.
- RSOs will only be charged for Lyft codes used by an organization’s members and not be charged for any un-utilized codes. Those charges might take 8-12 weeks to appear on your Anchor Link account.
- We recommend tracking this expense in any external budgets your organization keeps to ensure these charges are accounted for.
- All codes are exclusive to the dates in which they were requested. They cannot be used for travel on any dates not indicated in the form, so be sure you have all dates correct in your submission.