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Suggested Best Practice is to keep export documentation for five years past the last activity relating to that export.
Use this form when hiring a foreign national on an H1-B Visa to ensure compliance with I-129 rules and regulations.
Use this form when hiring a foreign national on any other Visa (e.g. J-1, TN-1, E-3 Visa) to ensure compliance with export control rules and regulations.
This flow chart may be used as general guidance to determine whether or not the research, shipment, export, etc. in question has export control restrictions.
This flyer may be printed and posted to assist in providing export compliance awareness to Vanderbilt faculty and staff.
This form may be used to document travel outside the U.S. It is important to plan ahead and think about what is being exported (laptop, equipment, information, technical data, etc.), where you are going, who you are visiting, who you will be meeting with, etc.
This form may be used to document the export or a temporary export of equipment under a license exception or an export license. By filling out and signing the Temporary Export Certification, you are requesting to temporarily export your laptop computer, PDA, cell phone, data storage devices and encrypted software, and certifying that you will comply with the terms and conditions specified.
This form may be used as documentation to record a foreign national who will be visiting your department, office, lab, institute, etc. It is important to show due diligence in documenting collaborations with foreign parties (individuals and entities). Recording Denied Party List (DPL) screens, why they are visiting, what they will have access to, etc.
This form may be used to document a physical export or information or items outside the U.S. This would be an export where the information or items leave your physical control (i.e. shipment is sent via a carrier to a non-U.S. destination). It is important to show due diligence in documenting physical exports to foreign countries, parties (individuals and entities), etc.. Recording Denied Party List (DPL) screens, why they are receiving, what the end-use is of the exported item or information, etc.
This form may be used to assist in the documentation of a physical export (shipment) to an international country.