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You are here: Housing & ResEd home > Housing Assignments > Upperclass > Special Notes Special NotesSemester Housing Rates for the 2008-2009 Academic YearThe Office of Housing and Residential Education will publish semester housing rates for the 2008-2009 academic year prior to the housing selection process.Notification of Roommates & SuitematesStudents who cancel their housing for any reason (participate in an overseas program or internship, take a leave of absence, withdraw, etc.) are responsible for notifying their roommates and/or suitemates prior to the time, or at the same time, that the University is notified. The University will immediately assign the vacated rooms to students on the waiting list, returning students or transfer students unless notice is immediately received that the remaining roommate or roommates have a suitemate/roommate preference. Vacant spaces are vulnerable to assignment at all times.Residence Hall Semester Break ClosingsAll residence halls will close for fall break, semester break and spring break of the 2008-2009 academic year. Students who need to stay for part or all of each break may do so if they register as instructed. Registration instructions will be published prior to each break.Refund of FeesStudents who withdraw, take a leave of absence, graduate, or participate in a Vanderbilt Overseas Program may request the cancellation of their housing contracts and refunds of their housing deposits provided the Office of Housing and Residential Education receives a written request sixty days prior to the start of the semester. Notifying the particular college, the Registrar, Student Accounts, or special program without notifying theOffice of Housing and Residential Education in writing is not sufficient notice.Terms of the ContractOnce students have paid their deposits and received their room assignments, they are housed for the entire academic year. This means both FALL AND SPRING SEMESTERS unless they withdraw from the University, take a leave of absence, graduate, or participate in a Vanderbilt Overseas Program. The Office of Housing and Residential Education is under great pressure to provide space for the Fall semester, but there is normally no shortage of housing during the Spring semester. Therefore, students will not be permitted to move off campus at midyear.Change of Room AssignmentAll room changes must be authorized by Mrs. Lorine Spencer, Housing Registrar. A student may not, for example, sign up for one room in a suite and then informally occupy another room, even in the same suite. Students who make unauthorized room changes will (1) not be permitted to reserve their current assignments for the following academic year; and/or (2) lose a point for the suite, apartment and lodge selections for the following academic year; and/or (3) lose a point of seniority for the local hall selections or the single and double random selections for the following academic year; and/or (4) lose a point of seniority for the off-campus authorization process for the following academic year; and/or (5) be denied authorization to reside in a Greek House for the following academic year.Target Date for Fall ArrivalIn an effort to respond to the problem of students awaiting housing assignments at the start of the school year, a target date has been set by which all residential students are expected to be in residence and registered by the residential staff. By identifying vacancies early, students awaiting assignments can be moved into regular housing more efficiently. The first day of classes is the target date. Students who are unable to move in by the first day of classes should notify the Office of Housing and Residential Education. Spaces still vacant on the first day of classes may be reassigned at the discretion of the Office of Housing and Residential Education.Conditions of RentalStudents are expected to consult the housing application and the Student Handbook for other specific terms of the housing contract.Conduct RegulationsStudents are expected to abide by the policies and regulations stated on this site, their housing contracts, other publications of the housing office, and in the Student Handbook. All information provided on housing assignment forms, applications and ballots must be complete and accurate. Furnishing false information may result in loss of assignment to all involved as well as disciplinary action against all involved. Representation of an individual's academic status or seniority "points" as defined in Guide to the Housing Assignment Process 2008-2009 must be truthful (example: a student's points should accurately reflect a student's seniority) and must accurately reflect the individual's adherence or lack thereof to registration and housing assignment process procedures (example: a student's points should accurately reflect the penalties for registering late, declining off-campus authorization late, or illegal room change). Groups should note that presentation of false information for an individual or individuals may result in loss of assignment for the group and in disciplinary action against all involved.The following are prohibited and may result in loss of assignment and disciplinary action for all involved:
Roommates, including students assigned to canceled spaces, should be treated with respect and consideration. Students experiencing difficulties with their roommates should attempt to "work through" their differences. Mediation by professional staff members is available and may be required. A student assigned to a space has a contract for that space. A student cannot demand or require that another student request a room change or be forced to change rooms. A student should not attempt to coerce a roommate to request a room change. A student who is unhappy with his/her roommate may request a room change. Approval of such requests is not guaranteed.
More: | Upperclass Assignment Process | Options for Room Selection | Rules & Procedures | 
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Office of Housing and Residential Education
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