The 2020-2021 benefits below are for Research Fellows (9132) and Postdoctoral Scholars, Research (9145), who are classified as employees.

Health Insurance

• Employee Health Insurance
• Enrollment required within 30 days of hire date
• Coverage begins on start date of appointment
• If your home department is VU, details located at: VU Human Resources
• If your home department is VUMC, details located at: VUMC Human Resources

The following additional benefits are available

• Dental Insurance
• Vision Insurance
• Life Insurance
• Accidental Death & Dismemberment (AD&D)
• Short-term Disability
• Long-term Disability
• Flexible Spending Accounts
• Health Reimbursement Account
• Retirement Plan 403(b)

These additional benefits are provided through either VU or VUMC Human Resources Department.

• If your home department is VU, details located at: VU Human Resources
• If your home department is VUMC, details located at: VUMC Human Resources

Questions?  Contact the appropriate human resources department

Coverage beginning August 12, 2021

2021-2022 Postdoc Trainee Health Insurance Orientation Video

Eligibility

Non-employee postdocs (i.e., VU Postdoctoral Scholar, Trainee) on training and fellowship grants (for whom no FICA is withheld) are eligible for the VU Postdoc Trainee Health Insurance Plan. The health insurance plan is administered by Academic Health Plans and is Affordable Care Act compliant.

Dates of coverage are August 12, 2021 to August 11, 2022.

VU Postdoctoral Scholar Trainees have access to the Postdoc Wellness Program of Work/Life Connections-EAP, as well as Occupational Health. Additional details are available on the Postdoc Health & Wellness Resources page.  Postdocs are not eligible to use the services at the Student Health Center (SHC).

Postdoc Enrollment

• Postdocs must enroll for health insurance within 30 days of the hire date. To enroll: Contact your department staff administrator who must submit a Benefits Action Form via RedCap.
  • Please note: The link to the 2021-2022 BAF is different than the previous 2020-2021 BAF. You can find the updated BAF online at the following link: https://redcap.link/2021_2022VUPostdocBAF. The online form contains the same information as the manual form; however, once the BAF is completed, it is automatically routed to the appropriate parties for approval, as directed by your responses.
• Postdocs are not billed directly for health insurance. Your department is billed.
• The BAF is required for payment of premiums.

For an orientation to Academic Health Services Health Plan, please view the below video.

Enrolling Dependents

Postdocs may enroll their eligible dependents with an additional cost. Eligible dependents include:

• A married spouse (husband and wife) or children (under the age of 26).
• Domestic partners (same sex or opposite) are not covered.
• Postdocs must enroll dependents within two weeks of the effective start date on the BAF that your department administrator submits to OPA.
• Postdocs are not billed directly for dependent health insurance coverage. Your department is billed.

Coverage for eligible dependents must be purchased for the same time period as the postdocs’ period of coverage and cannot exceed coverage purchased by the postdoc. For example, an individual enrolled for annual coverage has to purchase annual coverage for a dependent unless a qualifying event occurs (see Qualifying Events section below)

 

Benefits & Premium

• The VU Postdoc Trainee Health Insurance Plan will provide coverage from August 12, 2021 to August 11, 2022.
• Starting July 1, 2022, the AHP Web Portal will be live. Postdocs can access to review detailed information about your benefits and coverage.

2021-2022 Postdoc Rates

Programs/departments are billed for postdoc health insurance on a quarterly basis at $878.75 per person covered. The quarters are broken down as follows:

• Q1:  8/12/21 – 11/11/22
• Q2:  11/12/21 – 2/11/22
• Q3:  2/12/22 – 5/11/22
• Q4:  5/12/22 – 8/11/22

Coverage that doesn’t span the entire quarter will be prorated.

To Terminate Coverage

• The VU Postdoc Trainee Health Insurance Plan is an annual policy with four termination dates: December 31, April 30, May 30 and August 11.
• Termination can be accommodated other than the end of the quarterly period by crediting a monthly rate.
• To terminate coverage: Department administrators must complete a Benefits Action Form (BAF). Your department will continue to be charged until a termination BAF is received.

 

Qualifying Events

Postdoctoral Scholar Trainees can also add eligible dependent(s) if they experience one of the following qualifying events: (a) marriage, (b) birth of a child, (c) divorce, (d) if the dependent is entering the country for the first time, or (e) the dependent loses coverage under another health insurance.

 

Optional Dental & Vision Insurance

• Voluntary supplemental dental and vision coverage is available to postdocs. Postdocs are responsible for enrolling in this optional coverage and for making payments directly.
• Postdocs do not need to be enrolled in AHP’s health insurance to be eligible to purchase voluntary dental & vision coverage.
• Enrollment is open all year and can be cancelled at any time.
• Coverage starts the first day of the following month after enrolling.  Payment is required on the 20th of each month.

Please check back for updated 2021-2022 dental and vision coverage rates.

Questions?

• Starting July 1, 2021, information regarding student health insurance may also be found at https://vanderbiltpostdoc.myahpcare.com/.
• Questions about insurance waivers, disenrollment, termination, or appeals should be directed to Faith Bishop.