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Winter Break Closing Information

Winter Break extends from Sunday, December 18 at 9 a.m. – Friday, January 6, 2023 at 9 a.m..

General Information

  • All undergraduate residence halls will close on Sunday, December 18 at 9 a.m. and will reopen on Friday, January 6 at 9 a.m.. 
  • Eligible students needing to remain in their assigned residence hall or Greek house space for any part of the break may do so if they register for break housing by Thursday, December 15 at 4 p.m.. Students may register online in the Housing Portal beginning Tuesday, December 1.  Additional information for students remaining in their residence hall or Greek house over the break is available on the Break Housing website.  Failure to register may result in disciplinary action.
    • NOTE:  Students participating in spring study abroad programs, spring out-of-town internships, taking a spring leave of absence, or graduating in December are not permitted to register for break housing and must vacate their current spaces by Sunday, December 18 at 9 a.m..
  • Please post an Occupied sign on your door when you are in your room during break. Occupied signs will be available at all area information desks beginning Wednesday, December 14.
  • In the event that you experience a change or delay in your travel plans, you can register for break housing after Thursday, December 15.  Please visit the Housing Portal in order to register late.
  • The Branscomb information desk will be staffed during the break.  All other residence hall information desks will be closed.
  • Beginning Sunday, December 18 at 9 a.m., Residential Experience staff will enter all residence hall rooms not occupied for the break to confirm the closing procedures listed below have been completed.
  • Electronic personal transportation devices (EPTVs), including scooters, bicycles, hoverboards, and similar devices, are prohibited inside all Vanderbilt buildings, including residence halls and Greek houses.  Devices found inside residence halls and Greek houses will be confiscated.  Please make necessary arrangements to permanently remove any devices from your residence hall prior to leaving for the break.  Please refer to the Student Handbook for more information.

Closing Procedures

  • Turn off and unplug all electronics.
  • Clean out your refrigerator and remove all perishable items.
  • Take all trash and recyclables to the proper receptacles.
  • Set your thermostat between the “warm” and “cool” settings. If we experience cold temperatures during the break, heat in the halls will be set at a moderate level.
  • Do not leave belongings on the floor of your room. If freezing temperatures cause broken pipes, flooding may occur.
  • Close and lock all windows.
  • Lock your door and take your key with you. Staff will lock all doors upon the completion of closing inspections.

Safety and Security

  • Lock your doors at all times. Maintain a heightened awareness of security issues as there are fewer students in the residence halls.
  • If you can do it safely, do not allow others to piggyback behind you into residence halls. If someone piggybacks on your entry and you feel uncomfortable or concerned about speaking to them directly, contact VUPD immediately.
  • Report any suspicious persons to VUPD. Be prepared to describe the person as best as you can. Watch out for each other.  If you see someone who looks like they do not belong in the residence hall, contact VUPD.
  • Stay alert and TRUST YOUR INSTINCTS. If you feel uneasy, leave the area.
  • Be sure to close and lock your windows, open the curtains or blinds, turn off all lights. Carry your key with you and lock your doors, including private bedrooms in suites and apartments.  If you live at ground level, make certain no valuables are visible from the outside.  Please move bikes into your room or another secure area to reduce risk of theft.
  • Do not leave jewelry or other valuable items in your room. Vanderbilt University will make every effort to keep the residence halls secure during the break period, but cannot assume responsibility for your possessions. You should, therefore, take appropriate measures to safeguard your valuables.
  • The Branscomb information desk will be staffed during the break.  All other residence hall information desks will be closed.

Break Repairs

Lupton Bathroom Repairs

Beginning December 19th through January 4th the bathrooms will be closed intermittently for repairs. Contractors will be on-site from 9:00 a.m. to 5:00 p.m. daily during this period. 

Work will begin on the seventh floor and proceed down to the second floor. While work is being completed in a restroom, please use another one in the residence hall. Floor breakdowns are as follows: 

  • 7th floor: Co-ed 
  • 6th floor: Male 
  • 5th floor: Co-ed 
  • 4th floor: Female 
  • 3rd floor: Co-ed 
  • 2nd floor: Male 
  • 1st floor: Public female
  • Basement: Public male 

Scales Bathroom Repairs

Beginning December 19th through January 4th the bathrooms will be closed intermittently for repairs. Contractors will be on-site from 9:00 a.m. to 5:00 p.m. daily during this period. 

Work will begin on the third floor and proceed down to the first floor. While work is being completed in a restroom, please use another one in the residence hall. Floor breakdowns are as follows: 

  • 3rd floor: Female
  • 2nd floor: Male
  • 1st floor: Male 
  • Lupton 1st floor: Public female 
  • Lupton Basement: Public male 

Commons Vent Cleaning

The Commons laundry rooms will close for routine maintenance Monday and Tuesday, December 19th and 20th. Workers will be on site between 9:00 a.m. and 4:00 p.m. to clean the dryer vents.  As work is completed, the laundry will be reopened and signified by the removal of the “closed” sign. Please adjust your plans accordingly. 

Branscomb Quad Fire System Testing

Staff will enter rooms in your residence hall to conduct routine fire alarm testing between Monday, December 19th and Tuesday, December 20th. 

Beginning at 7:00 a.m., we will enter unoccupied student rooms. Testing in occupied student rooms will start at 9:00 a.m. Work will end at 4:00 p.m. each day. 

  • If you will be in your room December 19th or 20th, please leave an “occupied” sign on the outside of your door. We will knock and announce ourselves 3 times prior to entry. 
  • Please take your key with you. Doors will be locked upon exiting the rooms. 

On Monday, December 19 at 12:30 p.m. a full fire alarm test is planned including all audible and visible signals. It is not necessary to exit the building or your room during testing. This testing period should last no longer than 15 minutes. 

Zeppos Network Outage

On Monday, December 19 beginning at 5:00 a.m., VUIT will perform network upgrades in your area. The network should be restored by 6:00 p.m. The network outage will affect all wired and wireless connections, and there will be no internet or Vanderbilt network access in your building. The network outage will not impact card readers.  

Rothschild Power Outage

A power outage is scheduled to take place in your residence hall during the December break on, Monday, December 19 from 8 a.m. until 5 p.m. 

Access to your residence hall will be turned off during the outage. Once you leave the building for the day on Monday, you will not be able to re-enter the building until the power is turned back on. RAs will also not have the ability to provide you access to the building. The building will be without power, including lights, outlets, heat/air conditioning, elevators, and Wi-Fi. 

On Monday, you will have swipe access to the Zeppos and EBI Great Rooms from 7 a.m. until 5 p.m. You are welcome and encouraged to use this space as a resting place during the power outage. 

Please prepare for the outage in advance by: 

  • Removing all perishable food items from refrigerators in your building. Any perishable items left in the refrigerators will spoil. 
  • Charge all devices during the evening hours leading up to the outage at 8:00 a.m. each day. 
  • Plan to take any of your essential belongings (ex. medications, phone, computer, charger) with you when you leave the building. 
  • If you are on campus, make arrangements to spend Monday in another space on campus like Sarratt Student Center, Zeppos, or EBI. 
  • We apologize for any inconvenience. Thank you for your cooperation as we continue to make campus improvements. We hope you enjoy your break. 

Mayfield & Chaffin Smoke Detector Inspections

Tuesday, January 5th from 9:00 a.m. to 3:00 p.m., workers will enter each unit for routine smoke detector inspections. These are visual inspections of every detector. No audible or visual alarms are planned. 

If you will be in your room on January 5th, please leave an “occupied” sign on the outside of your door. We will knock and announce ourselves 3 times prior to entry. It is not necessary to exit the building or your room during this inspection. 

Please take your key with you. Doors will be locked when workers exit the rooms. 

Rothschild Fire Alarm Testing

Staff will enter rooms in your residence hall to conduct fire alarm testing between Tuesday, January 3rd and Friday, January 6th.  

Beginning at 9:00 a.m., we will enter rooms. Work will end at 4:00 p.m. each day.  

If you will be in your room January 3rd, 4th, 5th, or 6th, please leave an “occupied” sign on the outside of your door. We will knock and announce ourselves 3 times prior to entry. 

Please take your key with you. Doors will be locked upon exiting the rooms. 

Beginning at 12:30 p.m. on January 4th, there will be a building fire alarm. This will include all audible and visible signals. 

The common areas of the building will be tested the following week January 9th – 13th. 

It is not necessary to exit the building or your room during testing. 

McGill Bathroom Touch-Ups

Beginning January 3rd through January 6th the bathrooms will be closed intermittently for touch-up painting. Workers will be on-site from 9:00 a.m. to 5:00 p.m. daily during this period.  

While work is being completed in a restroom, please use another one in the residence hall. Floor breakdowns are as follows:  

  • 2nd floor: Male and female restrooms 
  • 3rd floor: All gender restrooms 
  • 4th floor: All gender restrooms 

If you have any questions, please see your HR, RA, or AC for assistance.
Have a great break!