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Facilities Data Domain

Resources

Facilities data includes information related to the physical infrastructure, services and resources at Vanderbilt University to optimize the use of campus resources, maintain the physical infrastructure, and support the overall campus experience.

The Facilities Data Domain is divided into Subdomains providing information on a more granular level.

Data Trustee: Stacey Crowhurst

Data classification is a practice that helps us understand the value of our data and identify more sensitive data.  The more sensitive the data, the more cautious you must be about accessing and sharing it with others and the more protections it needs to safeguard it from mishandling or misuse.

Vanderbilt University has a Data Classification Policy that has categorized VU data into the 4 levels listed below. Data classification for transactional row level data are assigned at the Subdomain level.  However the same data may be classified differently dependent on the format of the data.  
*See the next tab for some domain specific data classification guidelines and examples.

Level 1 - Public Level 2 - Institutional OnlyLevel 3 - RestrictedLevel 4 - Critical
Intended for public release or distribution.Private to VU and should not be available to non-VU individuals without permission.Confidential by law or contract, or should not be shared with unauthorized persons.Confidential by law or contract and requires bespoke security requirements.

Visit the VUIT Cybersecurity website for more information and guidance on Data Classification. 

Subdomains

  • Planning, Design, and Construction (PDC)

    Capital Projects Management System software to assist managing capitol and operating projects from large-scale to small scope. Key features include project planning and scheduling, cost management, document management, stakeholder collaboration, progress monitoring and reporting, and change management.

    Data Steward: Andy Gelasco

    Regulatory Compliance Requirements: N/A

    Data Classification:  TBD

    Major Data Systems & Applications

    System NameWarehouseData Classification
    Trimble e-Builder  
  • Environmental Health, Safety, and Sustainability (EHSS)

    EHS Assist is a user-friendly, comprehensive, online information management system that assists VU researchers with managing their safety and compliance responsibilities and information related to the use of hazardous research materials and equipment.

    Data Steward: Jeremy Crantek

    Regulatory Compliance Requirements:  N/A

    Data Classification:  TBD

    Major Data Systems & Applications

    System NameWarehouseData Classification
    EHS Assist  
  • Maintenance Operations (VUMO)

    AiM is an integrated work management system that generates work orders and manages space, assets, and keys. AiM includes robust reporting functionality for work orders, asset status, and space details. ReADY is the customer facing front end to AiM, offering a clean, modern graphical user interface to service requesters

    Data Steward: Andy Gelasco

    Regulatory Compliance Requirements:  N/A

    Data Classification:  TBD

    Major Data Systems & Applications

    System NameWarehouseData Classification
    Asset Works ReADY  
    Asset Work AiMSnowflake 
  • Real Estate

    Lease management software to assist managing real estate and equipment leases. Key features include lease tracking, automated reminders, financial management, compliance management, and reporting and analytics.

    Data Steward: Andy Gelasco

    Regulatory Compliance Requirements:  N/A

    Data Classification:  TBD

    Major Data Systems & Applications

    System NameWarehouseData Classification
    MRI AMT  
  • Space - Floor Plans

    Serves as the official campus-wide reference point for issuing facility and room space numbering and for official building square footage. Maintains “as-built” floor plans for all facilities (Medical & University). Conducts space inventory of all non-medical space for indirect Cost Accounting and plan square feet. Updates and monitors official non-medical space assignment plan. Advises on documents, space use and space changes.

    Data Steward: Andy Gelasco

    Regulatory Compliance Requirements:  N/A

    Data Classification:  TBD

    Major Data Systems & Applications

    System NameWarehouseData Classification
    Asset Works AiMSnowflake 
  • Space - GIS and Maps

    GIS mapping is responsible for the creation and maintenance of the University’s campus maps. Utilizing a GIS (Geographic Information System), maintain utility maps, which include communication and fiber optics, electric, natural gas, fuel, chilled water, sewer, steam, water and other mapping considerations.

    Data Steward: Amy Woods

    Regulatory Compliance Requirements:  N/A

    Data Classification:  TBD

    Major Data Systems & Applications

    System NameWarehouseData Classification
    Esri ArcGIS  
  • Space - Library and Archives

    Maintain and organize the institution’s original facility documents (approximately 250,000 documents) with a linked database. Scan existing plan documents and link with the database. Support and provide Vanderbilt University Maintenance and Operations (VUMO), Architectural/Engineering library/printing.

    Data Steward: Amy Woods

    Regulatory Compliance Requirements:  N/A

    Data Classification:  TBD

    Major Data Systems & Applications

    System NameWarehouseData Classification
    OWL Online (Current State)  
    SharePoint (Future State)  

Minimum Training & Requirements to Request Access to Facilities Data

  • Departmental Approval Required.

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