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SkyVU in Review E-Newsletter [Vanderbilt University]

June 30, 2021

Welcome to SkyVU in Review – features, announcements, tips & tricks and other updates for Vanderbilt’s Oracle Cloud system and related processes.


Oracle Cloud Updates

Recent Updates

Suppliers: Viewing in-progress supplier self-registration requests

We have updated the process for viewing the status of supplier self-registration requests to ensure that all Procurement Requesters can access this information for active supplier self-registrations within the last 30 days.

To access this list, users should open the Suppliers app, then click the Invitations tab and use the link at the bottom of the page to open the report of Recent External Supplier Registration Requests.

Screen shot of Suppliers module Invitations tab highlighting the new report access link

 

Recruiting: New Recruiting Type for Executive Searches

The options for Recruiting Type within the Recruiting module have been updated to include Executive Search (replacing the prior option of Executive).

This option should only be used when departments are working with the Leadership Search team in HR to recruit an executive leader, as this process limits visibility of candidate information during the search process.  If you have any questions about Executive Searches or need assistance, please contact the Leadership Search team.


In Focus: Time reporting for University Holidays

Biweekly employees who are eligible to be paid for the Chancellor Administrative Day on Friday, July 2, and for the Independence Day holiday observed on Monday, July 5, must record this time as Holiday on their June 27–July 10 biweekly time card in order to receive pay.

The My Knowledge article Reporting time for University Official Holidays provides instructions and examples for reporting both holiday time off as well as for reporting time worked during a university holiday.


Tip of the Month: New hires must update information via Oracle

Please remind new staff and student workers in your areas that payroll-related information such as Form W-4 and bank accounts for direct deposit as well as any required Conflict of Interest (COI) disclosures or other Onboarding activities should be completed online as soon as possible following their hire date.  Note that users should not email these documents to the HR team.

Instructions for managing Form W-4 and direct deposit account information within the Pay module are available via the Oracle Help Center and/or the following links:


Continuing Education

Financial Unit Managers, HCM Specialists and BU/E Approvers

FUMs, HCM Specialists, Approvers and other enrollees should access the Oracle Cloud Continuing Education: Financials and Core HR User Group 2021 series in Oracle Learning.

  • Session 21B is now available.  If you were unable to attend either of this year’s sessions so far, please be sure that you review the video and presentation materials for Session 21A and/or 21B.
  • All enrollees can view and download calendar invitations for future sessions within the Oracle Learning course.

 

Procurement Users

Procurement Requesters and other users should access the Oracle Cloud Continuing Education: Procurement User Group series and view the Session 21B in Oracle Learning if they have not done so already.

Session 21A is also available for any users who have not yet reviewed those updates.

In addition:

  • If you have a question regarding a specific purchasing transaction, please contact the Purchasing and Payment Services team using the contact information provided on the Get Help page; or
  • If you would like to suggest a topic for a future quarterly update or topic-based user session, please click here to submit your idea.

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