The Writing Studio

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Online Appointments

The Writing Studio now offers synchronous online writing consultations through our scheduling platform, WCOnline.

We are offering these online appointments as an important new resource for Vanderbilt students in distance-learning programs, and we are excited to begin working with that segment of the Vanderbilt student body. If you will be working with the Writing  Studio for the first time, you can also find a general overview about our appointments here.

If you are on campus, we request that you continue to schedule face-to-face appointments with us whenever possible.

Making an Appointment

The process of making an online appointment with the Writing Studio begins the same as making any appointment with us: look for “Schedule an Appointment” on the right sidebar of our website (on our mobile page, scroll down until you see it). After selecting “Schedule an Appointment,” you’ll be prompted to login using your VUnetID and password. On your first visit, you will also need to go through the quick and easy process of registering a new account in our scheduler.

Image of the WCOnline SchedulerOnce you are logged in, you’ll see our schedule for the current week. Using the navigation links at the top of the page, you can also access the following week, as well–you can make appointments up to fourteen days in advance. Open appointments appear as white blocks on the calendar, whereas blue blocks are already claimed appointments. Click on a white, “open” block to make an appointment, which will open a new appointment window.

Once you’ve opened a new appointment window, to make a synchronous online appointment, look for “Meet Online?” and select “Yes – Schedule Online Appointment.” In the spaces below, you’ll also be able to add a note about what you’d like to discuss with your writing consultant. Once the form is filled out, simply hit “Save Appointment.” Your reserved appointment time will appear in yellow.

Don’t see an appointment when you need it? Check out our Waitlist feature! To join the waitlist, just click on the clock icon next to the day you need an appointment and sign up–you’ll be notified if someone cancels during the window of time you specify.

Beginning the Synchronous Online Appointment

As you get ready for your appointment, do note that to use WCOnline’s online consultation module, you’ll need to use either the Chrome or Firefox web browser, and it is important that your browser is updated to the latest version.

The instructions below “Meet Online?” explain what do when it comes time for your appointment:

If you choose an online appointment, log back in to this website approximately five to ten minutes before the start of your appointment. Then, open this appointment and click ‘Start or Join Online Consultation.’

As those instructions explain, when you log back in, click on your appointment block, then select “Start or Join Online Consultation,” it will open the online consultation module. You will be prompted to give your browser access to your camera and microphone–please do so.

Image of the online consultation module's document collaboration whiteboardWithin the online consultation module, you’ll find a shared “document collaboration whiteboard” in the middle between the video display (on the left) and the chat pane (on the right). The whiteboard contains a default text explaining the features of the module including how to  import or paste a document to the whiteboard. Changes made to text in this window are seen immediately by both individuals participating in the online consultation. Moreover, after your session, your chat and document will be saved in this online meeting. You can always come back by viewing your appointment and clicking the ‘start or join online consultation’ link.

We look forward to talking with you about your writing online. We also request your patience as both our clients and consultants get used to our new online platform.

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Locations & Hours

Collaborative Learning Suite
1801 Edgehill Avenue, Suite 112
(615) 343-2225

Monday 9 am - 5 pm
Tuesday 9 am – 5 pm
Wednesday 9 am - 10 pm
Thursday 9 am – 10 pm
Friday 9 am - 5 pm

Satellite Location
217 Commons Center
(615) 343-7722

Sunday 1 pm - 10 pm
Monday 3 pm - 10 pm
Tuesday 3 pm – 10 pm