Skip to main content

The Onboarding Process

Welcome, we are excited you are joining the Vanderbilt University community! To ensure a successful onboarding process, we have provided a brief overview of onboarding and ask that you complete the required tasks.


Step One

Once you have accepted an offer of employment, you will receive a message from our applicant tracking system to securely provide necessary information such as social security number and birth date through Oracle Recruiting to start the onboarding process. Please note, if you do not find these emails in your inbox, you should check your spam/junk folders. 

Step Two

Before your first day, log in to Oracle to read your notifications and address assigned tasks, which will prompt you to complete essential onboarding steps, such as setting up your direct deposit, updating your emergency contacts, and sign up for parking.

Step Three

Each new employee is required to attend Orientation on their first day of work. During Orientation, you will become familiar with Vanderbilt University, learn about benefits, and have an opportunity to ask questions. Orientation is held virtually on most Mondays, and new hires will receive an email with login instructions on the Friday prior to their scheduled Orientation. If you have not received an email, please follow up with your Hiring Manager or Talent Consultant.

Step Four

After Orientation and during your first few days, you will meet with your manager to discuss departmental onboarding requirements. You will obtain your Vanderbilt ID badge, parking permit, computer equipment, and complete required training during this time.

Step Five

It is essential, to select or waive your Benefits options within 30 days of your hire date. Our goal is to ensure a smooth, successful onboarding experience. Starting a new position is an exciting and sometimes overwhelming experience. If you need additional assistance, please do not hesitate to reach out to Human Resources at 615-343-4788 or

Oracle Onboarding

Your Oracle notifications and inbox will alert and prompt you to complete any necessary forms, tasks, and training, including, but not limited to: updating personal information, emergency contacts, and direct deposit, as well as any required training sessions.