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The HireADore Newsletter

July Student Employment Newsletter

In preparation for the upcoming school year we have included some important information regarding Student Employment.

Virtual Job Fair:

Our virtual job fair will begin August 1 st .  However, there is no need to wait until August to post your jobs. We encourage you to post any available jobs on HireADore.com as our both our incoming & returning students are currently searching for positions. Incoming students have received their HireADore user name and temporary passwords.


  How to hire a student:

Have questions about how to hire a student? Please check the department guide on our website.


  FWS Contracts & Paperwork for Fall Semester:

The months of August and September are peak season for Student Employment, therefore avoid the rush!  Know who you want to hire for the fall term? If so please send over the student’s hiring paperwork OR if they are Federal Work Study student you may request your FWS contracts today (students cannot utilize federal work study funds until August 23 rd ). Please be aware processing time during our peak time will be 7-10 business days from the day we receive all necessary paperwork . Delays in paperwork result in students not being able to utilize e-timesheet.   

UBA Paperwork Deadlines

Month

Pay Period Start Date

 

Pay Period End Date

Paperwork Due

July

7/2/2017

to

7/15/2017

7/12/2017

 

7/16/2017

to

7/29/2017

7/26/2017

August

7/30/2017

to

8/12/2017

8/9/2017

 

8/13/2017

to

8/26/2017

8/23/2017

September

8/27/2017

to

9/9/2017

9/6/2017

 

9/10/2017

to

9/23/2017

9/20/2017

October

9/24/2017

to

10/7/2017

10/4/2017

 

10/8/2017

to

10/21/2017

10/18/2017

November

10/22/2017

to

11/4/2017

11/1/2017

 

11/5/2017

to

11/18/2017

11/15/2017

December

11/19/2017

to

12/2/2017

11/29/2017

 

12/3/2017

to

12/16/2017

12/13/2017

 

12/17/2017

to

12/30/2017

12/27/2017

 

12/31/2017

to

1/13/2018

1/10/2018

 


  Payroll:

 As of January 1, 2017, Vanderbilt University requires all non-union employees (including faculty, staff, post-docs, temps, and student workers) to enroll in direct deposit as a condition of employment. Click here for instructions.  

 Due to the 7-10 business days processing time please be aware of paperwork deadlines.

  *If the 8/23/2017 deadline is missed your bi-weekly student they will be paid during the next pay period.

  *If the 8/17/2017 is missed for your monthly student they will be paid during the 1 st week of September.


  I-9’s:

It is the hiring department’s responsibility to inform their new hires about the I-9 process. Newly hired students must complete the I-9 process before being hired . If any student has not completed the I-9 within 3 days of being hired they will be terminated in the system per federal law.


  Timesheets:

Please ensure that your students are using e-timesheet. Paper timesheets should only be submitted for a missed pay period. Any late timesheets we receive will be processed for the next pay period.


  Powtoons:

We have created some helpful videos for students and department staff. They cover subjects such as completing a W-4, finding a job, and many others. Below is some of the videos that you can use for yourself or with your students! More to come…..

HireADore Help for Employers

How to become a Student Worker

Completing a E-Timesheet

How to fill out a W-4

How to complete the I-9 process

Filling out a Direct Deposit


SkyVU:

Stay tuned for more SkyVU Flight Check-Ins and additional information. Human Resources will continue to send out these updates as we move closer to our January 1 st launch date. For the latest news regarding SkyVU please check the website.


  Payroll Information and Deadlines:

Please visit the University HR payroll calendar: https://hr.vanderbilt.edu/compensation/payroll-calendar.php