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Medical Care

VANDERBILT SPORTS MEDICINE

Medical Care Policy and Procedures
Vanderbilt Athletics – in conjunction with the Vanderbilt University Medical Center, Vanderbilt Team Physicians and Athletic Trainers – is committed to providing the best possible medical care available to its student-athletes. The following pages outline the policies and procedures in place to ensure that each student-athlete has available the necessary resources needed to serve his/her needs as well as the rules and regulations that must be followed. Additionally, the appendices attached outline specific institutional Athletics Department and/or Sports Medicine policies for specific issues regarding the health and welfare of our student-athletes.

Physical Examinations
Every freshman and transfer student-athlete is required to have an incoming physical examination conducted by a Vanderbilt Sports Medicine physician prior to participation. The initial exam includes a resting EKG and Sickle Cell Trait (SCT) screening. If a student athlete already has results of a SCT test, they may present them at the time of the physical. Each subsequent year, student-athletes will complete a health questionnaire that will update their health file. In addition, all student-athletes will receive a follow-up physical exam every other year throughout their career. An exit physical may be performed when student-athletes have completed their eligibility.

Medical/Athletic Training Room Policies
I. MEDICAL INSURANCE
A. Since not all illnesses and injuries are financially covered by Vanderbilt University, ALL STUDENT-ATHLETES must be covered under a private health insurance policy or purchase student health insurance through Vanderbilt University per University policy. Proof of coverage from a private insurance policy must be submitted prior to a student-athlete participating in Intercollegiate Athletics program-sanctioned activities. For the purpose of this policy, “Intercollegiate Athletics program sanctioned activities” include all practices on University facilities of which the coaching staff knows or should have known and any events to which the athlete travels with University support or financial assistance. This includes conditioning, practice, competition, or sanctioned team travel in the student-athlete’s designated sport.
B. According to institutional policies and procedures, Vanderbilt University will aid in the payment of only those medical expenses which are the direct result of participation in Intercollegiate Athletics program-sanctioned activities. If a student-athlete becomes injured or ill under these circumstances, a claim will be filed with the student-athlete’s personal insurance policy. Deductible costs or rejected claims for sport-related injuries or illnesses may be covered by the University during the period that the student is enrolled.
C. Any injury or illness that is NOT a direct result of participation in the team’s University-sanctioned activities, will be the financial responsibility of the student-athlete and his/her family.

II. MEDICAL CONSULTATIONS
A. All medical consultations must be arranged by a Vanderbilt team physician or
by a member of the Vanderbilt University athletic training staff.
B. Routine health care expenses such as; dental, gynecology, and optical services are the student-athlete’s responsibility.

III. ATHLETIC TRAINING ROOM RULES
A. The athletic training room prohibits spit cups and the use of smokeless tobacco.
B. Food and drinks are not allowed in the athletic training room.
C. Please ask a staff Athletic Trainer before taking anything from the athletic training room.
D. The athletic training room is a co-ed facility. Please dress and act appropriately.
Student-athletes who are unable to act appropriately will be asked to leave.
E. No steel or molded cleats are to be worn in the athletic training room.
F. All student-athletes must wear a T-shirt and shorts when receiving treatment. The wearing of sports bras or workout tights while receiving treatment is discouraged.
G. Please shower before receiving treatment.
H. The athletic training room offices and phones are off limits to athletes unless accompanied by a staff Athletic Trainer.

IV. INJURIES AND ILLNESSES
A. All injuries and illnesses are to be reported to a staff athletic trainer as soon as they occur. The athletic training staff will refer you to the team physician or the Student Health Center as necessary.
B. Injuries and illnesses can appear during the night. If this happens, you should contact your staff athletic trainer who will make arrangements for you to be seen. If an emergency occurs, call 911 or campus security. Once help arrives, then contact your staff athletic trainer and let them know what has happened and what has been done.
C. If you are injured and unable to practice, you are required to report to the athletic training room immediately after practice and then as directed by the staff athletic trainers.

V. MEDICATIONS
A. Never take a prescription medication that was prescribed for a teammate, another student-athlete, or any other individual.
B. If you feel you have a need for a supplement or medication, whether over-the-counter or prescription, contact a member of the athletic training staff. Only the team physicians can decide when prescription medications are necessary and will administer medications when appropriate.
C. Notify the athletic training staff of ALL medications that you are currently taking, who prescribed it, and for what condition.

VI. ATHLETIC TRAINING ROOM INFORMATION

Athletic Trainer Phone Numbers

Staff/Title Sport Phone
Tom Bossung-Director of Athletic Training Services 615-218-1914
Chris Matarazzo- Athletic Trainer Baseball 201-575-1579
Brandon Wells – Athletic Trainer M Basketball 435-227-6081
Kim Ferrill-Moseley – Athletic Trainer XC/Track/Bowling 615-479-0895
Adam Clemens – Athletic Trainer Football 812-219-4658
Cheresse Kincaid – Athletic Trainer Swimming 916-300-2460
Miya Sullivan – Athletic Trainer Football 314-363-6402
Alda Burston – Athletic Trainer Lacrosse 850-766-7287
Mollie Malone-Assistant Manager M/W Golf 615-828-9051
Sara Melby- Assist Director Athletic Training Services Soccer 615-828-6287
Justin Wenzel-Assist Director Athletic Training Services Rehab Coordinator 615-828-9873
Kerry Wilbar-Athletic Trainer W Tennis 615-498-5668
Ray Lysinger– Assist Director Athletic Training Services Head Football 217-549-1918
Jordan Pierce- Athletic Trainer Football 615.343.7698
Daniel Cadavid M Tennis 404-729-3614
Allison Shepherd- Athletic Trainer W Basketball 802-310-2907

McGugin Athletic Training Room Fax 615-343-2592

VII. POLICY ON UNIVERSITY RESPONSIBILITY TO INJURED ATHLETES
Students who participate in intercollegiate athletics assume certain inherent risks of injury arising out of their participation. In the event of the occurrence of such injuries, the University will endeavor to provide the appropriate medical diagnosis, treatment, and care for its student-athletes. However, the providing of such medical services by the University is not without limitations, nor does the University wish to either expressly state or imply that it has responsibility to provide continuing medical services indefinitely.

University Obligations
When a student-athlete is injured during Intercollegiate Athletics program-sanctioned activities, the University will provide the following assistance to the injured student-athlete. For the purpose of this policy, “Intercollegiate Athletics program sanctioned activities” include all practices on University facilities of which the coaching staff knows or should have known and any events to which the athlete travels with University support or financial assistance. This includes conditioning, practice, competition, or sanctioned team travel in the student-athlete’s designated sport.
A. Student athletic financial assistance in an amount of no less than that which the athlete was receiving at the time of the injury will be continued until the student reaches his or her baccalaureate degree or through the fifth year of enrollment, whichever comes first.
B. Approved medical costs associated with the injury will be submitted to the student-athlete’s personal insurance policy. Deductible costs or rejected claims will be covered by the University during the period the student is enrolled, as well as summers and breaks between semesters. The University reserves the right to determine the neces¬sity and reasonableness of any particular treatment of an injury.
C. In the event a student suffers a disabling injury that prevents the student-athlete from continuing his/her academic pursuits, the University will provide disability payments for a time and amount specified in the current contract of insurance provided for this pur¬pose by the University. The term “disabling injury” shall include coma, spinal injury resulting in paralysis, total or partial loss of use of an extremity, and brain injury or that definition for such injury as may be set forth in the contract of insurance provided for these purposes.
Limitations
The University’s obligations to the student-athlete are subject to the following limitations.
These limitations shall be used to determine the amount of entitlement benefits available to student-athletes injured as a result of their participation in the University’s Intercollegiate Athletics Program. Continuation of medical care and disability payment will be subject to the terms and conditions of the policy or policies of play/practice insurance existing at the time of the student’s injury. Any medical or disability benefits beyond those provisions contained in the play/practice insurance policy are solely at the discretion of the University without any obliga¬tion to provide those benefits. Subject to the provisions of the prevailing play/practice insurance policy, an injured athlete who withdraws or graduates from the University may not be eligible for continued medical care or any incurred expenses for such care. The University medical staff reserves the right to determine the neces¬sity and reasonableness of any particular treatment of an injury.
A. Student-athletes who sustain an injury or have a diagnosed illness prior to enrollment at the University must so notify their University coaching staff and athletic trainer. Without such notification, subsequent re-injury or exacerbation of the illness will not entitle the student-athlete to the benefits described in Part I of the Medical/ Athletic Training Room Policies.
B. Any medical expenses incurred from any injury or illness that has occurred in events or competition not conducted or sanc¬tioned by the Intercollegiate Athletics programs, will be solely the responsible of the student-athlete.
C. All treatment of injuries must be authorized or administered by the University medical staff. Any outside treatment obtained by an injured athlete without University authorization will not create entitlement to reimbursement from the University.
D. A student-athletes who has completed their eligibility will be given an opportunity to complete an Exit Physical by the University medical staff. Arrangements for continuing care of an injured athlete are to be made during that Exit Physical. If arrangements for short or long term care are not made, the University is released from all responsibility.
E. A student-athlete who has been receiving medical care for a sports-related injury and voluntarily chooses not to participate in athletics must notify the University medical staff. If the University medical staff certifies that the injured athlete is not ready to return to their activities of daily living, the medical staff will recommend that the athlete seek appropriate continual medical care.
F. A student-athlete who is dismissed from a team or the University, due to disciplinary action, is not eligible for continued medical care or any incurred expenses for such care.

 

Concussion Management Plan
Vanderbilt University Athletics in collaboration with sports medicine have developed a comprehensive plan for concussion management, in accordance with current NCAA recommendations. This plan is derived from a continual review of evidence-based research and will utilize the following recommended best practices as set forth by the current Concussion in Sport Group (CISG) consensus statement.

*Detailed information regarding return-to-learn and return-to-play guidelines can be found in the Vanderbilt Sports Medicine Concussion Management Guidelines.

Vanderbilt University…

1. Shall have on file and annually update an emergency action plan for each athletic venue to respond to student-athlete catastrophic injuries and illnesses, including but not limited to head injury, concussion, spinal injury, cardiac arrest, respiratory distress (e.g. asthma), heat illness, and sickle cell trait collapses. All athletics healthcare providers and coaches should review and practice the plan at least annually.

2. Athletics healthcare providers will be empowered to have the unchallengeable authority to determine management and return-to-play of any ill or injured student-athlete, as he or she deems medically appropriate. The athletic department will maintain an administrative structure for the delivery of integrated sports medicine and athletic training services to minimize the potential for any conflicts of interest that could adversely affect the health and well-being of student-athletes. This structure will stipulate that athletic healthcare providers will not be athletic department employees.

3. Is committed to protecting the health of and providing a safe environment for each of its participating NCAA student-athletes. To this end and in accordance with NCAA association-wide policy, Vanderbilt University will limit student-athlete head trauma exposure in a manner consistent with Interassociation Recommendations: Preventing Catastrophic Injury and Death in Collegiate Athletes.

a. Student-athletes, athletics healthcare providers, and athletics support staff including coaches, academic services, and administrators – including the Director of Athletics – will be educated annually regarding concussion safety and the current concussion management plan, allowed an opportunity for discussion and will be required to sign a statement in which they accept the responsibility for reporting injuries or suspected injuries to an athletics healthcare provider, including signs and symptoms of concussions.

b. Athletics staff, student-athletes and officials will continue to emphasize that purposeful or flagrant head or neck contact in any sport should not be permitted and current rules of play should be strictly enforced. Practice and competition routines, regimens, and schedules will be continuously reviewed to assess contact exposure and proper sport technique.

4. Shall have on file a written, Team Physician–directed Concussion Management Guideline that specifically outlines the roles of athletics healthcare providers (e.g., Team Physician, Certified Athletic Trainer, Neurologist) and includes the following components:

a. Student-athletes, athletics healthcare providers, and athletics support staff including coaches, academic services, and administrators – including the Director of Athletics – will be educated annually regarding concussion safety and the current concussion management plan, allowed an opportunity for discussion and will be required to sign a statement in which they accept the responsibility for reporting injuries or suspected injuries to an athletics healthcare provider, including signs and symptoms of concussions.

b. Athletics healthcare providers will practice within the standards established for their profession (e.g., Physician, Certified Athletic Trainer, Neurosurgeon).

c. An initial concussion baseline assessment for each student-athlete will be completed prior to the start of participation in their respective sport. The baseline assessment will consist of the following areas: medical history including concussion/head injury, neurologic disorder and mental health symptoms/disorders; a SCAT5 assessment which contains symptom evaluation, cognitive assessment and balance evaluation; Near Point Convergence (NPC) for vestibular/ocular assessment; and ImPACT for neurocognitive testing. An interval concussion baseline assessment will be completed annually with ImPACT testing performed at third and fifth years of participation. All participation clearance will reside with the Team Physician. A post-injury assessment will be used after the diagnosis of concussion at appropriate time intervals for follow-up. Post injury neuropsychological test data will be interpreted by a Team Physician.

d. Athletics healthcare providers, with specific training in the diagnosis, treatment and initial management of acute concussion will be PRESENT (on site at facility, arena or venue of competition) at all NCAA varsity COMPETITIONS in the following contact/collision sports: basketball, football, lacrosse, pole vault, and soccer. Additionally, athletics healthcare providers will be AVAILABLE (reachable by phone, messaging, email, beeper, radio or other immediate communication means) – at a minimum – at all varsity PRACTICES of the previously listed contact/collision sports. At all competitions and practices, immediate arrangements can be made for further evaluation of the student-athlete.

e. When a student-athlete shows any signs, symptoms, or behaviors consistent with a concussion, confirmed or suspected, they will be removed from all athletic activities (e.g., competition, practice, conditioning sessions) and evaluated by an athletics healthcare provider (Team Physician, Certified Athletic Trainer) with experience in the evaluation and management of concussion. This evaluation will consist of the following: clinical assessment for cervical spine, skull fracture, intracranial bleed or other catastrophic injury; symptom assessment; physical and neurological exam; cognitive assessment and balance exam.

f. If a student-athlete diagnosed with concussion exhibits any of the following signs or symptoms: Glasgow Coma Scale <13 on initial assessment or GCS <15 at two hours or more after initial assessment, prolonged loss of consciousness, focal neurological deficit, repetitive emesis, diminished or worsening mental status, other neurological signs/symptoms, or spine injury; the venue Emergency Action Plan, which includes transportation for further medical care, will be activated.

g. A student-athlete diagnosed with, or suspected to have, a concussion will be withheld from athletic and academic activity for the remainder of that day.

h. Information regarding the injury including incident, evaluation, continued management, and clearance of the student-athlete with a concussion will be documented.

i. The student-athlete will be continuously monitored and will be provided with verbal instructions for follow up upon discharge with someone who will remain with them post injury – preferably a roommate or guardian who can ensure that these instructions are followed.

5. The student-athlete will follow an individualized and supervised return-to-learn process to allow proper cognitive recovery and integration back into their full academic work load as tolerated . This process will include a team-based approach involving the Team Physician, Athletic Trainer, and the Assistant Director for Student Academic Services and may include adjustments, accommodations, or modifications as needed. Student-athletes who experience atypical presentation, protracted symptomology, and or prolonged academic difficulties greater than two weeks will be re-evaluated by the Team Physician and may be referred for further assessment. Additional campus resources, compliant with ADAAA, are available through the Vanderbilt Equal Opportunity, Affirmative Action, and Disability Services Department. The Team Physician will provide documentation based on Vanderbilt University Mobility and/or Other Chronic Health Documentation Guidelines.
a. Once the student-athlete has successfully returned to their full academic work load and is asymptomatic, return-to-play will follow a medically supervised stepwise process as defined in the *Vanderbilt Sports Medicine Concussion Management Guidelines.

b. Final authority for unrestricted return-to-play will reside with the Team Physician. Upon receiving final clearance for full athletic participation, the student-athlete will be monitored to ensure that they remain asymptomatic without difficulty or distress.


 

Policy Statement Regarding Performance Supplements
Only those nutritional performance supplements that are reviewed, evaluated, and approved by the Vanderbilt Sports Medicine staff will be considered for monitored distribution to selected student athletes. Furthermore, student athletes identified as recipients of a specific nutritional performance supplement must attend an educational seminar prior to receiving that supplement. Specific educational seminars will be arranged by the Vanderbilt Sports Medicine staff and the Vanderbilt Strength and Conditioning staff.
Student athletes are discouraged from purchasing, accepting, or obtaining for self-use any nutritional performance supplement that has not been reviewed, evaluated, and approved by the Vanderbilt Sports Medicine staff. Student athletes are also discouraged from self-administering quantities of nutritional performance supplements that are in excess of the quantity distributed by the Strength and Conditioning staff.
Since many types of supplementation are readily available (e.g., exercise, fitness, and body building magazines), student athletes are encouraged to present all questions and concerns to one of the Athletic Trainers or Strength and Conditioning Coaches for review.

Policy Regarding Student Athletes with Eating Disorders
An eating disorder can jeopardize the physical and psychological well-being of a student athlete, as well as affect his/her athletic performance. Therefore, it is important that athletes, coaches, athletic trainers, and team physicians be knowledgeable about disordered eating and the resources available at Vanderbilt University to evaluate and treat them. Coaches, athletic trainers, and team physicians, as well as athletes themselves, have an important role in the identification and management of disordered eating.
An eating disorder is treated like any other injury that may jeopardize the individual student athlete’s, along with their teammates, health and safety. As is the case with any medical condition that restricts sports activity, approval for training and competition is determined by the Team Physician (Coordinator) and/or the Head Physician.
I. Purpose of Policy
A. To provide medical assistance to those student athletes who are acknowledged as engaged in eating behaviors and training patterns, which are not conducive to competing safely as well as creating long-term mental and physical health problems.
B. Members of the Eating Disorder Treatment Team (EDTT):
Members of the Eating Disorder Treatment Team are responsible for treating the student athlete through a comprehensive medical approach that includes the following members:
• Coordinator (Designated Team Physician)
• Treating Physician (eating disorder specialist)
• Registered Dietitian
• Counselor
• Liaison Athletic Trainer
• Athletic Trainer of the Student Athlete
II. Identification of Student Athletes with Clinical Disordered Eating
A. Parties Involved with Referral Process
1. Role of the staff, such as athletic trainers, coaches, strength and conditioning coaches, director of sports operation, and so on: the staff members are not responsible for diagnosing student athletes with clinical eating disorders, nor are they expected to differentiate an eating disorder from the clinical entities of anorexia or bulimia. However, the staff members have an important role in the identification and management of student athletes with eating disorders, and should be familiar with the procedures outlined in this policy and with the resources available through Vanderbilt University.
2. 3rd Party Observations: When a student athlete is suspected of having eating disorder habits, the individual observing the behavior, such as a teammate, friend, or family member, should consult with the respective team athletic trainer or team physician to discuss what he/she has learned or observed about a student athlete’s eating patterns or behaviors. It is noted that the EDTT understands that making contact with the respective athletic trainer or team physician or a close friend or a teammate can be an emotional and difficult experience. Therefore, persons making the consult will remain anonymous to preserve confidentiality.
3. Self: If a student athlete acknowledges he/she has an eating disorder and wants to seek medical attention, the student athlete should contact his/her athletic trainer or team physician.
III. Referral
A. Purpose: The purpose of this referral is to protect the student athlete’s health and safety, and to make sure that the student athlete is safe to train and compete. The referral enables the “at risk” student athlete to receive specific medical care for a potentially life threatening situation.

IV. Continued Treatment and Re-evaluation
A. Further Treatment: As specified in the student athlete’s Better Health Agreement, treatment and re-evaluation will continue until the contract requirements have been met.
1. Progress: Once a student athlete returns to training or competition, his/her progress will be periodically revisited by the EDTT. The student athlete will continue to meet on a periodic basis with the Coordinator of EDTT and whichever other members of the EDTT are deemed appropriate. There should be regular communication between the EDTT and the student athlete’s coach and team athletic trainer in order to help the athlete to establish and maintain reasonable goals for training and performance.
2. Referral to Other Clinicians:
If the Coordinator of the EDTT concludes that the student athlete is not progressing in his/her treatment, the Coordinator may refer him/her to other clinicians for continuing treatment.
3. Summer Leave Treatment (parental involvement, etc.):
Before a student athlete leaves for the summer, the EDTT will meet and discuss the appropriate treatment plan. This treatment plan will create guidelines for the student athlete’s return in the fall. Guidelines for treatment may include the following: contacting specialist in hometown, notifying family physician and the inclusion of parental involvement as indicated. A new Better Health Agreement will be drawn up and agreed upon before the student athlete leaves for the summer.

A completed outline of the policy and the contract will be available when necessary. The athletic training staff has access to this policy and contract when a case occurs. At that time it is mandatory that the student-athlete and all involved will read through this policy and sign the contract agreement.

Pregnancy Policy Guidelines
The following information is being provided to you for your protection if you become pregnant during your time as a student-athlete at Vanderbilt University. We, the Vanderbilt University Athletic Department cannot require you to inform us if you become pregnant. However, we trust you will do what is in your own best interest during your pregnancy. We encourage you to inform your athletic trainer because they will be able to assist in the policies and procedures of what steps are necessary while continuing your sport at VU.
NCAA rules permit a one-year extension of the five-year period of eligibility for female student-athlete for reasons of pregnancy (see the Compliance Office or your Sport Administrator if additional information is needed). A pregnancy is considered a temporary disability which will fall under the same guidelines and restrictions as any other condition termed temporary disability (NCAA Sports Medicine Handbook 2007-08). Yet all medical expenses that are a result of pregnancy are the responsibility of the student-athlete. The Vanderbilt Student Health services can provide you with immediate testing and referral for medical and obstetrical care. They can be reached at 615-322-2427. Another resource is the West End Women’s Health Center on campus which can provide necessary counseling. Their phone number is 615-936-5858.
As soon as you learn that you are pregnant, you should inform your coach and athletic trainer, as well as, your personal physician/OBGYN, family or others who are important to you. The obligation for a female athlete to inform her coach should be no different than the obligations of the athletes to inform their coach of other medical conditions. The athletic trainer and the rest of the sports medicine staff will be able to access the resources available. They should also respect the request for confidentiality until there is medical reason to withhold the student-athlete from competition.
The American College of Obstetrics and Gynecology (ACOG) has recommended that following a thorough clinical evaluation, healthy pregnant women should be encouraged to engage in regular, moderate intensity, physical activity. The safety to participate in each sport must be dictated by the movements and physical demands required to compete in that sport. Sports with increased incidences of bodily contact (basketball, ice hockey, field hockey, lacrosse, soccer, rugby) or falling (gymnastics, equestrian, downhill skiing) are generally considered higher risk after the first trimester because of the potential risk of abdominal trauma. The American college of Sports Medicine discourages heavy weight lifting or similar activities that require heavy straining. High intensity exercise required for competitions in nearly all sports has not been well studied and may increase fetal risk. Theoretical risks to the fetus associated with increased core body temperatures may occur with exercise, especially in the heat. Many medical experts recommend that women avoid participating in competitive sports after the 14th week of pregnancy. (NCAA Sports Medicine Handbook 2007-08)
If you choose to continue to compete while pregnant you should know your potential risks of the particular sport and exercise. Discontinue exercise when feeling over-exerted or when any warning signs of the following are present: vaginal bleeding, shortness of breath before exercise, dizziness, headache, chest pain, calf pain or swelling, pre-term labor, decreased fetal movement, amniotic fluid leakage, muscle weakness. (NCAA Sports Medicine Handbook 2007-08) Follow the recommendations of your obstetrical provider in coordination with the team physician and any other indications they may have. Take care to remain well-hydrated and avoid over-heating.
Considerations upon returning to your training/sport after your pregnancy will be the responsibility of your OBGYN and the Vanderbilt University team physician. Your OBGYN will follow necessary guidelines and the Sports Medicine team will follow those restrictions. You will have to continue routine follow-ups with your OBGYN and provide paperwork to your athletic trainer and team physician. The athletic trainer will work with the strength coach and under the guidelines of the OBGYN for the necessary steps to get back into physical condition. The care will be taken to individualized return to practice and competition due to the different demands of each sport. To return to full competition, the ultimate decision will be determined by the team physician due to the responsibility of Vanderbilt University.
It is recognized that a student-athlete has additional expectations and responsibilities that a traditional student does not. It is therefore recommended and strongly advised that the medical support group of the Athletic Trainer, Team Physician, Coach, and Mental Health Counselor if applicable are made aware of any Psychiatric Emergency suffered by a student-athlete.

STUDENT-ATHLETE IN NEED OF URGENT CARE & SUPERVISION

• If you are on campus and concerned for a student-athlete’s immediate safety, remain with that individual, and call from your cell phone VUPD at 421-1911 or campus phone at 911. If you are off campus or on the road call 911.
• If a student-athlete is suicidal and is unable or unwilling to guarantee his/her
• safety if left alone but is willing to seek an inpatient hospital stay, ensure that someone remains with the student and either transports to the Emergency Department or calls 911. If the crisis occurs on the road, call 911 for assistance
• Once the student-athlete has been referred, the medical care support group member will begin calls to the following personnel responsible for the outcomes of the student-athlete: UCC Psychologist, Athletic Trainer, Head Coach, Associate Director of Student Athletics, Academic Advisor, and Vice Chancellor.

STUDENT-ATHLETE IN NEED OF GUIDANCE & DIRECTION

• If a student-athlete is in crisis but does not appear to be in immediate danger contact the UCC and/or their Athletic Trainer. At that time it will be determined whether to refer the student-athlete to University Counseling Center (UCC) for counseling or for a psychiatric consultation. If either is not available pursue the following options and contact the Athletic Trainer at a later time.

Academic year
Business hours of the UCC: (615) 322-2571
8am to 5pm Monday – Thursday
8am – 4:30pm Fridays
Urgent Care: 10am to 4pm

Summer Hours/Breaks: 615-322-2571
8am to 4pm Monday through Friday
Urgent Care: 10am to 3pm

In the event you are communicating with a student-athlete who expresses concerns related to his or her mental health but does not appear to be in crisis, you may refer to the UCC and/or encourage the student-athlete to contact their Athletic Trainer.

After Hours/Weekends/Academic Breaks:
Option 1 – 24 Hour Consultations (615) 322-2571
Option 2 – UCC: (615) 322-2571 (leave a message, they will return the call)
Option 3 – Nashville area crises: (615) 244-7444
National Hotline for Suicide Prevention: 1-800-273-TALK

 

Student Care Network and making an appointment at the UCC:

Student Care Network offers ideas, resources to support student mental and physical well-being
The Student Care Network recognizes that many students are experiencing stress and grief due to the ongoing global pandemic, racially-charged violence, and ongoing stress related to academic coursework. Given these myriad stressors, it is important to set aside time to support mental and physical well-being, which can include going for a walk, joining the Center for Student Wellbeing for their Weekly Wellbeing Practices or committing to get a free flu shot from the Student Health Center, or downloading Headspace to help reduce stress, improve focus, improve sleep, and engage in mindful movement exercises.
Below are a few ideas to support students’ mental and physical well-being:
• Info on how student-athletes can schedule an appointment at the UCC:
o Student-athletes should access the UCC STUDENT PORTAL and schedule a ATH TH New Client Appointment
o Student-athletes should be aware that prior to their first appointment, they will have to complete a ATH Health History Form—this form is automatically populated to the student portal once a new appt is scheduled
o If student-athletes are out of the state of TN, they should schedule a ATH TH Consultation (this type of appointment should be used when SA is out of state due to team travel or if they are at home)
• If a student would like to speak to someone about an immediate concern, the University Counseling Center offers Urgent Care Counseling Monday through Friday, 10 a.m. to 4 p.m. To speak with a counselor, students can contact the UCC by calling 615-322-2571 to be seen virtually with an on-call clinician.
• Students feeling anxiety should consider logging in to their free Headspace account for a moment of meditation.
• Join the Center for Student Wellbeing for their Weekly Wellbeing Practices, which offer virtual well-being support resources, including meditation, drop-in well-being coaching in partnership with the Black Cultural Center, drop-in academic coaching, Vanderbilt Recovery Support meetings and yoga.
• Prioritize physical well-being by scheduling a routine annual physical exam or STD testing. To make an appointment, call 615-322-2427 or visit the Student Health Center website to schedule a visit that best meets your needs.
• Before academic breaks , reach out to health care providers to assess the need for medication refills.
• Schedule an appointment with the Office of Student Care Coordination care coordinator to review all of the Student Care Network resources available to students on campus and remotely.