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Student Governance

Each house has a House Programming Advisory Council (HPAC), composed of a president and vice president who are elected as well as a public relations chair and service commissioner, who are appointed. The HPAC meets with the faculty head of house and program coordinator to advise on house programming and the life of the house. The HPAC works with upper-division peer mentors and professional staff to enhance inter-house, Commons-wide, and campus-wide living-learning initiatives.

House Programming Advisory Council Positions

President
(elected)

  • Facilitates weekly House Programming Advisory Council meetings where initiatives are discussed, concerns shared, and events planned under the direction of the faculty head and program coordinator.
  • Sets the agenda for weekly House Programming Advisory Council meetings, in consultation with the faculty head and program coordinator and disseminates at least 24 hours in advance.
  • Meets regularly with the faculty head.
  • Meets regularly with the vice president to determine HPAC meeting agendas and review officer efficacy.
  • Conceives, plans, promotes, and effects events in conjunction with the faculty head and the program coordinator. This includes promoting and attending all house programs and events.
  • Facilitates house participation in the “Academics” and “Community Involvement” components of The Commons Cup.
  • Produces a written report at the end of the year documenting the strengths and weaknesses of the HPAC.
  • Supports the initiatives of all other members of the HPAC and all Commons programs.

Vice President
(elected)

  • Serves as the second executive officer of the House Programming Advisory Council and takes over for the president in the event that the president cannot fulfill the duties of the office.
  • Meets regularly with the president to determine HPAC meeting agendas and review officer efficacy.
  • Maintains regular communication with the other officers of the HPAC to ensure projects are on track and deadlines are being met.
  • Facilitates house participation in the “Athletics” component of The Commons Cup.
  • Conceives, plans, promotes, and effects events in conjunction with the faculty head and the program coordinator. This includes promoting and attending all house programs and events.
  • Supports the initiatives of all other members of the HPAC and all Commons programs.

Public Relations Chair
(appointed)

  • Serves as the chief house publicist for all house- and Commons-wide events for the entire duration of the academic year.
  • Makes use of social media, print media, email, and other forms of communication with residents to ensure that all members of the house are informed about house and Commons events throughout the year.
  • Works with the PR chairs from other houses to coordinate advertisements of Commons and house events.
  • Records and publishes minutes of HPAC meetings to Anchor Link.
  • Acts as a historian and collector of house photos/videos to share with the respective house, the Office of the Dean of The Ingram Commons, and the undergraduate body.
  • Create PR materials for programs designed by other working groups.
  • Produces a reflective project at the conclusion of the year, documenting the life of the house.
  • Facilitates house participation in the “Sustainability” component of The Commons Cup.
  • Conceives, plans, promotes, and effects events in conjunction with the faculty head and the program coordinator. This includes promoting and attending all house programs and events.
  • Supports the initiatives of all other members of the HPAC and all Commons programs.

Service Commissioner
(appointed)

  • Promotes and realizes house, Commons-wide, and Vanderbilt service projects by working in close collaboration and consultation with all other service commissioners, as well as faculty and staff.
  • Consults and works closely with the faculty head of house concerning opportunities for continuing or new house service projects.
  • Promotes existing service structures, clubs, organizations and opportunities to first-year students of the house.
  • Facilitates house participation in the “Service” component of The Commons Cup.
  • Conceives, plans, promotes, and effects events in conjunction with the faculty head and the program coordinator. This includes promoting and attending all house programs and events.
  • Supports the initiatives of all other members of the HPAC and all Commons programs.

In addition to these formal House Programming Advisory Council positions, each house will also elect a first-year senator to serve in Vanderbilt Student Government. While this position is not formally a part of the HPAC, they may occasionally meet with the HPAC in order to accurately represent the interests of the house in Senate sessions. If you are interested in this position, please visit VSG’s website.

Elections/appointments to the House Programming Advisory Council occur in early September. For more details ask your RA staff or email Assistant Director Michael Wallace. Steps to apply for HPACs position will be sent to your Vanderbilt email address and advertised on The Ingram Commons Facebook Page and the Residential Colleges Instagram Page.

2022-23 HPAC Peer Mentor Team

  • Madison Glenn-Lawson, Vice Presidents
  • Andrea Gutierrez, PR Chairs
  • Hannah Leaphart, PR Chairs
  • Audrey Lingan, Vice Presidents
  • Kai Mehra, Presidents
  • Will Murray, Service Commissioners
  • Jacob Myers, Service Commissioners
  • Olivia Noell, Presidents

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