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Room Change and Vacancy Pull-In Information

Room Change Requests: Non-Vacancy Pull-Ins

General Information:

Any student who wishes to pursue a room change should contact their Area Coordinator.  Area Coordinator contact information is provided below.  Please note that there is limited space available to accommodate room change requests.

Room Change Freeze:

All requests for fall 2017 room changes must be submitted by December 1, 2017.  After December 1, 2017, a room change freeze will remain in effect until the room change process begins for spring 2018 (dates TBA).

 

Requests to Fill Upcoming End of Semester Vacancies in Group Living Situations

Upperclass Vacancy Pull-In Information:

Students in group living situations (doubles, suites, lodges and apartments) who have current or upcoming end of semester vacancies are welcome to pull in new roommates of their choice.  All students who plan to live in the double, suite, apartment or lodge for the spring 2018 semester should complete the Vacancy Pull-in Application which is available under the “Applications” menu in the Student Housing Portal beginning November 13, 2017.  Current occupants who do not plan to enroll in courses at Vanderbilt for the spring 2018 semester (spring study abroad, internship, December graduates, leaves of absence, etc.) should NOT complete this form.  The deadline for submitting requests is December 1, 2017.

The Vacancy Pull-In Application should be completed by all students who plan to reside in the space for the spring 2018 semester no later than December 1, 2017.  Students will be contacted with the results of their request no later than December 8, 2017.  No student should move until approved by the Office of Housing and Residential Education.

 

EXCEPTION:  Upperclass students not currently residing on-campus for the fall 2017 semester (fall study abroad, internship, leaves of absence, etc.) should not complete the Vacancy Pull-in Application.  These students should make their requests on their Spring Housing Application which will be available in the Student Housing Portal from November 1, 2017 through November 30, 2017.

 

First-Year Student Vacancy Pull-In Information:

First-year students residing in double or triple rooms with current or upcoming end of semester vacancies are welcome to pull in another first-year student of their choice.  To move forward, all students involved should contact Ashley Ladyman, Assistant Director of Housing Assignments, at ashley.m.ladyman@vanderbilt.edu no later than December 1, 2017.  No student should move until approved by the Office of Housing and Residential Education.

 

Greek House Information

Greek House General Information:

Students planning on moving into a Greek House for the spring 2018 semester should contact the Office of Greek Life.  These students will be contacted by the Office of Housing Assignments in early December to coordinate moves out of the residence halls.

Students currently residing in a Greek House who plan to move into a vacancy with friends on-campus should complete the Vacancy Pull-in application by December 1, 2017.

Students currently residing in a Greek House who will need on-campus housing for spring 2018, but will not be pulled into a vacancy with friends should contact Alison Matarese, Director of Housing Assignments, at alison.matarese@vanderbilt.edu no later than December 1, 2017.

IMPORTANT:  Any student approved for an end of semester move will need to complete their move prior to departing for Winter Break.  Students will not be permitted to occupy multiple spaces.

Area Coordinators by Building: