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Room Change and Vacancy Pull-In Information

Fall Semester Room Change Information (Through November 30th)

Room Change Freeze

Room changes will be processed beginning September 10, 2018.  Prior to this time, the Office of Housing and Residential Education conducts an inventory of rooms in order to confirm that students have returned and to account for available vacancies.

Room Change Requests

Any student wishing to change rooms should complete the Room Change Application located under the Application menu in the Student Housing Portal.  The room change application can be submitted though November 30, 2018. Room changes will be processed beginning September 10, 2018.  Requests will continue to be processed throughout the fall 2018 semester.

Vacancy Pull-In Information

Any student wishing to move into a vacancy in a friend’s room should complete the Room Change Application beginning August 22, 2018.

If you have a vacancy in your room and wish to pull in a friend of your choice, please email Ashley Ladyman at ashley.m.ladyman@vanderbilt.edu to confirm the student/s you would like to pull-in to your space

End of Fall Semester Room Change Information (December 1-16)

End of Fall Semester Room Change Requests for Upperclass Students

Any upperclass student wishing to change rooms at the end of the fall semester should complete the End of Fall Semester Room Change Application located under Applications menu in the Student Housing Portal.  This includes requests to move to a new space as well as requests to fill a vacancy in a friend’s living space.  Only students who wish to physically change spaces should complete the this application.  The application will be available beginning December 1, 2018.  The current Upperclass Room Change Application will remain available in the Student Housing Portal until November 30, 2018, and should only be completed by students who are requesting immediate moves.

Upperclass End of Semester Vacancy Pull-In Requests

Any upperclass student with a current/upcoming end of semester vacancy who would like to pull in a friend of their choice (including current on-campus residents and students who plan to return for the spring) for the spring 2019 semester must complete the Vacancy Pull-In Request.  The Vacancy Pull-In Request will be available in the Student Housing Portal beginning December 1, 2018.

End Fall Semester Room Change Requests for First-Year Students

The First-Year Student Room Change Request will close on November 30, 2018.  First-year students in need of an immediate room change after that date should contact their Area Coordinator.  The First-Year Student Room Change Application will re-open on the first day of classes, Monday, January 7, 2019.

Spring Semester Room Change Information

Room Change Freeze

Room changes will be processed beginning January 22, 2019.  Prior to this time, the Office of Housing and Residential Education conducts an inventory of rooms in order to confirm that students have returned and to account for available vacancies.

Room Change Requests

Any student wishing to change rooms should complete the Room Change Application located under the Applications menu in the Student Housing Portal.  The room change application can be submitted at point throughout the spring 2019 semester beginning January 7, 2019.  Room changes will be processed beginning January 22, 2019.  Requests will continue to be processed throughout the spring 2019 semester.

Vacancy Pull-In Information

Upon return to campus for the spring 2019 semester, any student wishing to move into a vacancy in a friend’s room should complete the Room Change Application beginning January 7, 2019.

If you have a vacancy in your room when you return for the spring 2019 semester and wish to pull in a friend, please email Ashley Ladyman at ashley.m.ladyman@vanderbilt.edu to confirm the student/s you would like to pull in to your space.

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