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Party Registration

The purpose of registering parties is to allow residential community members the freedom to host activities in their apartments/suites while still maintaining an environment that promotes academic and social well roundedness. The registration process is in no way meant to infringe on personal rights, rather it serves to strengthen the community by setting reasonable boundaries.

All private parties (defined as gatherings of more than 10 people) must be registered with the Area Coordinator of the apartment/suite residential area 24 hours prior to the registered event, or by Friday (of the week the event is to occur) by 12:00pm (Noon).

To register a party, do the following:

1. Go to and log in.

2. Find your residence hall from the “My Shortcuts” menu at the top of the page.

3. Once on the Residence Hall page, select the “Forms” tab.

4. Select the “Party Registration” form.

5. Submit the form.

Parties must comply with the following guidelines:

  • Registration consists of notifying the Area Coordinator of the intent to host a party. The Area Coordinator reserves the right to deny the registration of the party.
  • No one under the age of 21 is allowed to possess or consume alcohol. This is in accordance with Tennessee State Law and Vanderbilt University Policy.
  • Alcohol may not be consumed in public or common areas of residence. Public areas include any place outside your apartment/suite.
  • Alcohol must be kept inside the apartment/suite with doors shut.
  • Large containers of alcohol are not permitted. This includes but is not limited to kegs or other common containers.
  • Residents registering a party must notify roommates and neighboring apartments.
    Guests must leave the party by 2:00 am, the time University Quiet Hours take effect.
  • Alcohol may not be served to intoxicated individuals at any time.
  • Parties must be contained within the registered apartment/suite and may not exceed 40 guests. If guests who are attending the party spill into the common areas (patio area, hallway etc) then staff and/or VPD will shut down the party.
  • Parties are by invite only. You are required to turn away interested persons who you have not invited.
    The possession, use, or sale of illegal drugs in residential communities is against Tennessee State Law and against Vanderbilt University Policy.
  • Residents of the apartment/suite are responsible for the actions of ALL guests.
  • The host(s) of the party is responsible for any damages to common areas by persons attending your party.
  • Food and Non-Alcoholic Alternative Beverages will be Provided.
  • Party hosts will have a protocol in place that will be used to ensure that Vanderbilt University alcohol policies will be followed.
  • Gatherings in residential spaces with alcohol present must be registered, regardless of their size.
  • Gatherings with alcohol are permitted only in Carmichael Towers East suites, Carmichael Towers West, Mayfield Place, Chaffin Place, Morgan House, and Lewis House.
  • All gatherings must abide by all other University and residential policies (noise, alcohol, visitation, etc.). If these policies are not followed Vanderbilt and the Office of Residential Education reserve the right to shut the event down.