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Move-Out Information

We appreciate your patience as we continue to navigate uncharted territory as a result of COVID-19. We are making decisions based on the best information we have at any given time, and our staff is working around the clock to provide student support and assist with getting each student’s belongings back to them. We will be sending regular updates to help assist you through this transition. This page will be updated as soon as information is available.

Special Move Out Plans

Residential Students: We understand that you are anxious to retrieve your belongings, and we have a plan and procedures that will allow students to return to campus to pick up items in a safe and orderly manner. Our priority is the health and safety of our students, families, and staff; please read this email closely to understand the guidelines for your move out. If you recieved the message and DO NOT have items left in your room, please complete the form; there will be an option to let us know you have already completed move out.

Please complete the “Request to Remove Belongings” survey in the Student Housing Portal under the Applications menu to let us know what your plans are for your belongings. You must respond to this survey no later than 12PM CST, Monday, May 18. Failure to respond to the survey will result in your items staying in campus storage.

The survey will have five mutually exclusive options. You must only select one; given the large number of students who have items remaining on campus, we cannot accommodate special requests.

  1. I will return to campus on my selected date to get my items.
  2. I will contact UPS by May 30th, 2020, to pack and ship/store ALL of my items at my expense.
  3. I will not return to campus for my items and would like OHARE to pack and store my items.
  4. I have already removed all of my items from my room.
  5. I request that Vanderbilt discard or donate my remaining items.

Below is additional information on the retrieval options listed above:

Return to Campus

If you plan to return to campus to get your items, you may have no more than two other people with you in the residence hall at all times. You may hire a third-party vendor for assistance; however, you must escort the vendor into your residence hall and room at the time of your visit (the vendor’s personnel will be included in your two-person limit).

You will be given nine dates to choose from to schedule a time to return. You will [have/select] a four-hour move-out window on your selected date. Prepare to take all of your belongings with you at the time of the visit. We will not have donation bins or building storage. We also ask that you bring your own boxes and moving equipment. OHARE will provide a limited number of carts in each lobby.

As a reminder, individuals that return to campus are responsible for assessing personal risk and taking precautions. We ask that you please bring and wear your own protective gear (facemasks/coverings, gloves).

Housekeeping continues to clean and disinfect high touch public areas daily in all residence halls and will continue to do so during residence hall move-out.

Individuals who are exhibiting COVID-19 related symptoms should not return to campus. Please refer to the following link for more information regarding monitoringCOVID-19 related symptoms.

Contract with UPS

If you plan to use UPS, they will have access to your residence hall once they have a contract with you. They are our preferred vendor and work closely with our office to gain access to provide a timely turnaround for you. To use UPS services, you must contact them directly by calling 615-327-4614 or emailing info@premiercollegestorage.com. Failure to contact UPS by May 30th, 2020, will result in your items being placed in campus storage until on-campus classes resume.

OHARE to Pack and Store

If you plan to use campus storage, your items can be retrieved when on-campus classes resume. The storage facility is on campus and is climate controlled. There is no fee for campus storage.

Discard or Donate

If you wish to have your remaining items donated to a local charity, the Vanderbilt Plant Operations team will pack your items and donate them to a local Nashville charity. We cannot accommodate requests for donations to go to a specific charity, and you should only select this option if you wish for all your remaining items to be donated or discarded.

Room Key Return

If you still have your room key, please mail it back to OHARE. You should include a note with your name, building, and room number. Please tape the envelope closed, do not lick. You can mail to the following address:

OHARE
PMB 351677
2301 Vanderbilt Place
Nashville, TN 37235-1677

What if my items were moved to storage? Can I return to campus to retrieve them?

If you have items that were moved to campus storage as we made your residence hall available to VUMC staff, we have a plan in place for you to return to campus to retrieve those if you wish.

Please complete the “Request to Remove Belongings” survey in the Student Housing Portal under the Applications menu to let us know what your plans are for your belongings.  You must respond to this survey no later than 12PM CST, Monday, May 18. Failure to respond to the survey will result in your items staying in campus storage.

The survey will have two mutually exclusive options. You must only select one; given the large number of students who have items remaining on campus, we cannot accommodate special requests.

  • I want to leave my items in campus storage until on-campus classes resume.
  • I will return to campus on my selected date to get my items.

If you plan to continue to use campus storage, your items can be retrieved when on-campus classes resume.  The storage facility is on campus and is climate controlled. There is no fee for campus storage.

If you plan to return to campus to get your items, you will be given nine dates to choose from to schedule a time to return.  You will have a four-hour move out window on your selected date to remove your items from our storage facility.  Prepare to take all of your belongings with you at the time of the visit.  We will not have donation bins. We will send a follow-up message before your selected time, providing you with specific and detailed instructions about where and how to pick up your belongings.

As a reminder, individuals that return to campus are responsible for assessing personal risk and taking precautions.  We ask that you please bring and wear your own protective gear (facemasks/coverings, gloves, etc.)

Individuals who are exhibiting COVID-19 related symptoms should not return to campus.  Please refer to the following link for more information regarding monitoring COVID-19  related symptoms.

Please keep in mind that should there be a surge in COVID-19 cases in Nashville, any new orders issued by the Mayor may result in a pause to this move-out plan. We ask for your cooperation and flexibility, as this situation is ever-evolving.

All students receiving this message should respond to the survey no later than 12PM, Monday, May 18th. If you have any questions, feel free to reach out to us.

We are grateful for your patience during this public health crisis.

Messages from OHARE

Dear Vanderbilt Student,

You are receiving this message because we have identified that you still have belongings in your residence hall space.  We understand that you are anxious to retrieve your belongings, and we have a plan and procedures that will allow students to return to campus to pick up items in a safe and orderly manner.  Our priority is the health and safety of our students, families, and staff; please read this email closely to understand the guidelines for your move out.

Please complete the “Request to Remove Belongings” survey in the Student Housing Portal under the Applications menu to let us know what your plans are for your belongings.  You must respond to this survey no later than 12PM CST, Monday, May 18. Failure to respond to the survey will result in your items staying in campus storage.

The survey will have five mutually exclusive options. You must only select one; given the large number of students who have items remaining on campus, we cannot accommodate special requests.

  1. I will return to campus on my selected date to get my items.
  2. I will contact UPS by May 30th, 2020, to pack and ship/store ALL of my items at my expense.
  3. I will not return to campus for my items and would like OHARE to pack and store my items.
  4. I have already removed all of my items from my room.
  5. I request that Vanderbilt discard or donate my remaining items.

Below is additional information on the retrieval options listed above:

Return to Campus

If you plan to return to campus to get your items, you may have no more than two other people with you in the residence hall at all times. You may hire a third-party vendor for assistance; however, you must escort the vendor into your residence hall and room at the time of your visit (the vendor’s personnel will be included in your two-person limit).

You will be given nine dates to choose from to schedule a time to return.  You will [have/select] a four-hour move-out window on your selected date.  Prepare to take all of your belongings with you at the time of the visit.  We will not have donation bins or building storage.  We also ask that you bring your own boxes and moving equipment.  OHARE will provide a limited number of carts in each lobby.

As a reminder, individuals that return to campus are responsible for assessing personal risk and taking precautions.  We ask that you please bring and wear your own protective gear (facemasks/coverings, gloves).

Housekeeping continues to clean and disinfect high touch public areas daily in all residence halls and will continue to do so during residence hall move-out.

Individuals who are exhibiting COVID-19 related symptoms should not return to campus.  Please refer to the following link for more information regarding monitoring COVID-19  related symptoms.

Contract with UPS

If you plan to use UPS, they will have access to your residence hall once they have a contract with you.  They are our preferred vendor and work closely with our office to gain access to provide a timely turnaround for you. To use UPS services, you must contact them directly by calling 615-327-4614 or emailing info@premiercollegestorage.com Failure to contact UPS by May 30th, 2020, will result in your items being placed in campus storage until on-campus classes resume. 

OHARE to Pack and Store

If you plan to use campus storage, your items can be retrieved when on-campus classes resume.  The storage facility is on campus and is climate controlled. There is no fee for campus storage.

Discard or Donate

If you wish to have your remaining items donated to a local charity, the Vanderbilt Plant Operations team will pack your items and donate them to a local Nashville charity. We cannot accommodate requests for donations to go to a specific charity, and you should only select this option if you wish for all your remaining items to be donated or discarded.

Please keep in mind that should there be a surge in COVID-19 cases in Nashville, any new orders issued by the Mayor may result in a pause to this move-out plan. We ask for your cooperation and flexibility, as this situation is ever-evolving.

All students receiving this message should respond to the survey no later than 12PM, Monday, May 18th.  If you have any questions, feel free to reach out to us.

We are grateful for your patience during this public health crisis.

Dear Vanderbilt Student,

You are receiving this message because we have identified that you have items that were moved to campus storage as we made your residence hall available to VUMC staff. We understand that some of you are anxious to retrieve your belongings, and we have a plan and procedures that will allow students to return to campus to pick up items in a safe and orderly manner.  Our priority is the health and safety of our students, families, and staff; please read this email closely to understand the guidelines for retrieving your items.

Please complete the “Request to Remove Belongings” survey in the Student Housing Portal under the Applications menu to let us know what your plans are for your belongings.  You must respond to this survey no later than 12PM CST, Monday, May 18. Failure to respond to the survey will result in your items staying in campus storage.

The survey will have two mutually exclusive options. You must only select one; given the large number of students who have items remaining on campus, we cannot accommodate special requests.

  1. I will return to campus on my selected date to get my items.
  2. I want to leave my items in campus storage until on-campus classes resume.

Below is additional information on retrieval options listed above:

Return to Campus

If you plan to return to campus to get your items, you will be given nine dates to choose from to schedule a time to return.  You will have a four-hour move out window on your selected date to remove your items from our storage facility.  Prepare to take all of your belongings with you at the time of the visit.  We will not have donation bins.

We will send a follow-up message before your selected time, providing you with specific and detailed instructions about where and how to pick up your belongings.

As a reminder, individuals that return to campus are responsible for assessing personal risk and taking precautions.  We ask that you please bring and wear your own protective gear (facemasks/coverings, gloves).

Individuals who are exhibiting COVID-19 related symptoms should not return to campus.  Please refer to the following link for more information regarding monitoring COVID-19  related symptoms.

Continue to use Campus Storage

If you plan to continue to use campus storage, your items can be retrieved when on-campus classes resume.  The storage facility is on campus and is climate controlled. There is no fee for campus storage.

Please keep in mind that should there be a surge in COVID-19 cases in Nashville, any new orders issued by the Mayor may result in a pause to this belongings retrieval plan. We ask for your cooperation and flexibility, as this situation is ever evolving.

All students receiving this message should respond to the survey no later than 12PM CST, Monday, May 18.  If you have any questions feel free to reach out to us.

We are grateful for your patience during this public health crisis.

Dear Campus Residents,

We know many of you are eager to make plans to retrieve your belongings. We are currently finalizing a plan for return visits and will communicate that plan in the coming days.

At this time, the Nashville Mayor has extended the Stay-At-Home order until May 8. While the Governor of Tennessee has permitted some businesses to reopen, a separate task force for Tennessee's largest cities (including Nashville) was formed to guide their re-openings. Because of Vanderbilt’s location in the heart of Nashville, Vanderbilt is closely monitoring Nashville’s “Roadmap” for Reopening. The safety of our community continues to be our top priority.

We hope to be able to accept return visits in the coming weeks. We will send communication to students when we are able to do so. Please do not request those at this time; the communication will include a survey to select a time to return.

We are grateful for your continued cooperation, collaboration and flexibility during this public health crisis.

Dear McTyeire Residents,

As you read in the email from Vice Provost Beasley last week, we are consolidating campus residences in a phased approach to both better serve our remaining campus residents, and to support Vanderbilt University Medical Center (VUMC) staff with close proximity housing so they can continue their vital service. This weekend, we will complete Cole, Tolman, and McGill as the second phase of this process.

We will now begin consolidating McTyeire Hall. We made this decision based on the smaller number of rooms with items left behind and types of spaces we need to make available to medical center staff.

Due to the Nashville Mayor, John Cooper’s “Safer At Home” order, which has been extended through April 24, you will not be able to return to campus to pack up your belongings. We are trying to minimize the population on campus as much as possible and traveling from another community onto campus creates risk for everyone involved.

For those of you who are no longer residing on campus and still have belongings in your room, please complete in the “Packing Waiver and Survey” found in the Student Housing Portal under the Applications menu by Tuesday, April 14 at 6PM CST. You have three mutually exclusive options to choose from:

  1. Vanderbilt’s Plant Operations team will pack and store your items at no charge. Belongings may be picked up when residence halls open in the fall, which we currently anticipate will be on August 23. At this time, we do not know if the Safer at Home order will be extended further, or for how long.  If and when permissible, students may be able to return to campus to retrieve their belongings from campus storage.  We will contact you when we can accept return visits to pick up your items; please do not request those at this time.  NOTE: Belongings that are packed and removed from residence halls in order to be stored will also be insured by Vanderbilt. The insurance policy, provided by Arthur J. Gallagher & Co., will cover damages to students’ personal property due to theft, accidental damage, fire and water up to $3,000 per student, minus a $25 deductible, for six months.
  2. Contract with The UPS Store (Premier College Storage) to pack and ship, or pack and store your belongings (climate controlled warehouse). Premier College Storage has lowered the White Glove Pricing for Vanderbilt students to a One Hour Minimum charge of $100/per hour for a 2-3 person crew to pack up your room, plus applicable packing materials (so long as the boxes are used to fulfill Premier College Storage contracts, the cost of boxes and tape is WAIVED). Rooms typically can be packed in about one hour, but larger amounts of storable items may require additional time. Their service will include delivery to your new address in the fall. If you are interested in using this commercial service, you should go online and Request a Pickup at premiercollegestorage.com (register first, if you haven’t already). Call or email for more information at 615.327.4614 or info@premiercollegestorage.com. Please make arrangements by April 14.
  3. Some students have requested that Vanderbilt donate their remaining items to a local charity. If you wish to have the Vanderbilt Plant Operations team will pack your items and donate them to a local Nashville charity, you can select this option on the form as well. We cannot accommodate requests for donations to go to a specific charity and you should only select this option if you wish for all your remaining items to be donated or discarded.

We understand you may have concerns about other people handling and packing up your items. UPS staff are trained professionals who pack, store, and ship property of all kinds. We want to assure you that Vanderbilt staff are being properly trained in packing and will use personal protective equipment (nitrile gloves) while packing. For the security of your property, Vanderbilt staff will always work in teams and will make an inventory of your belongings.

In addition, given the urgent need and unusual circumstances, students will be eligible for immunity from disciplinary action for the simple possession of items that violate University policy found in residence hall rooms during the packing process, provided the sole reason the item(s) came to the University’s attention was due to packing the room.

Students no longer residing on campus with items remaining in their space must complete the “Packing Waiver and Survey” by Tuesday, April 14 at 6PM CST.  Students who do not complete the Packing and Storage Waiver by that time will have their items packed and placed in campus storage.  Students who are no longer residing on campus who have removed all of their belongings do not need to complete the “Packing Waiver and Survey”.

We regret the disruption this consolidation may create for you, and we are grateful for your cooperation in our efforts to provide space in our residence halls to support VUMC health care workers helping our community in this time of crisis.  We are fortunate to be part of such a strong, committed, caring and passionate community.

 

Dear Cole, Tolman, and McGill Residents,

As you read in the email from Vice Provost Beasley, we are consolidating campus residences in a phased approach to both better serve our remaining campus residents, and to support Vanderbilt University Medical Center (VUMC) staff with close proximity housing so they can continue their vital service. Last week, we completed Mayfield as the first phase of this process.

We will now begin consolidating Cole, Tolman, and McGill. We made this decision based on the smaller number of rooms with items left behind and types of spaces we need to make available to medical center staff.

Due to the Nashville Mayor, John Cooper’s “Safer At Home” order, which has been extended through April 24, you will not be able to return to campus to pack up your belongings. We are trying to minimize the population on campus as much as possible and traveling from another community onto campus creates risk for everyone involved.

For those of you who are no longer residing on campus and still have belongings in your room, please complete in the “Packing Waiver and Survey” found in the Student Housing Portal under the Applications menu by Thursday, April 9 at 6PM CST. You have two mutually exclusive options to choose from:

  1. Vanderbilt’s Plant Operations team will pack and store your items at no charge. Belongings may be picked up when residence halls open in the fall, which we currently anticipate will be on August 23. At this time, we do not know if the Safer at Home order will be extended further, or for how long.  If and when permissible, students may be able to return to campus to retrieve their belongings from campus storage.  We will contact you when we can accept return visits to pick up your items; please do not request those at this time.  NOTE: Belongings that are packed and removed from residence halls in order to be stored will also be insured by Vanderbilt. The insurance policy, provided by Arthur J. Gallagher & Co., will cover damages to students’ personal property due to theft, accidental damage, fire and water up to $3,000 per student, minus a $25 deductible, for six months.
  1. Contract with The UPS Store (Premier College Storage) to pack and ship, or pack and store your belongings (climate controlled warehouse). Premier College Storage has lowered the White Glove Pricing for Vanderbilt students to a One Hour Minimum charge of $100/per hour for a 2-3 person crew to pack up your room, plus applicable packing materials (so long as the boxes are used to fulfill Premier College Storage storage contracts, the cost of boxes and tape is WAIVED). Rooms typically can be packed in about one hour, but larger amounts of storable items may require additional time. Their service will include delivery to your new address in the fall. If you are interested in using this commercial service, you should go online and Request a Pickup at premiercollegestorage.com (register first, if you haven’t already). Call or email for more information at 615.327.4614 or info@premiercollegestorage.com. Please make arrangements by April 9.

We understand you may have concerns about other people handling and packing up your items. UPS staff are trained professionals who pack, store, and ship property of all kinds. We want to assure you that Vanderbilt staff are being properly trained in packing and will use personal protective equipment (nitrile gloves) while packing. For the security of your property, Vanderbilt staff will always work in teams and will make an inventory of your belongings.

In addition, given the urgent need and unusual circumstances, students will be eligible for immunity from disciplinary action for the simple possession of items that violate University policy found in residence hall rooms during the packing process, provided the sole reason the item(s) came to the University’s attention was due to packing the room.

Students no longer residing on campus with items remaining in their space must complete the “Packing Waiver and Survey” by Thursday, April 9 at 6PM CST.  Students who do not complete the Packing and Storage Waiver by that time will have their items packed and placed in campus storage.   Students who are no longer residing on campus who have removed all of their belongings do not need to complete the “Packing Waiver and Survey”.

We regret the disruption this consolidation may create for you, and we are grateful for your cooperation in our efforts to provide space in our residence halls to support VUMC health care workers helping our community in this time of crisis.  We are fortunate to be part of such a strong, committed, caring and passionate community.

Dear Mayfield Residents,

As we mentioned in our email yesterday, we must start consolidating campus residences in a phased approach. To support Vanderbilt University Medical Center (VUMC) staff so they can continue their vital service, Mayfield will be our first phase of this process. We made this decision based on the location of the building in proximity to the medical center and the smaller number of rooms with items left behind.

We must clear the Mayfield lodges as soon as possible. We will begin packing up belongings early next week. Due to the Nashville Mayor, John Cooper’s “Safer At Home” order through April 6, you will not be able to return to campus to pack up your belongings.

We know many of you would like to come get your belongings yourself but this need is urgent and we cannot permit you to retrieve your belongings due to the Mayor’s Order. We are trying to minimize the population on campus as much as possible and traveling from another community onto campus creates a greater level of risk for everyone involved. For those of you who still have belongings in your lodge, you have two options:

  • OHARE will pack and store your items at no charge. Belongings may be picked up when residence halls open in the fall on August 23. At this time, we do not know if the Safer at Home order will be extended.  If and when permissible, students may be able to return to campus to retrieve their belongings from campus storage.  We will contact you when we can accept return visits to pick up your items; please do not request those at this time.
  • UPS can pack and store/ship your items at your expense. If you are interested in using this commercial service, you should contact them to discuss terms and costs. Please make arrangements by March 30. UPS can be reached by phone at 615.327.0407 or by email at info@premiercollegestorage.com.

We understand many of you have concerns about other people handling and packing up your items. We want to assure you that our staff are being properly trained in packing up belongings and will use personal protective equipment while in student spaces. For the safety of your items, there will always be two people in the space and photos will be taken of your belongings during the packing process.

Please note that all common area space items, except perishable items, will be packed and stored labeled by each Mayfield lodge. Residents of each Mayfield lodge will have access to these items on August 23.

Residents with items remaining in their lodge must complete the “Packing and Storage Waiver” by Monday, March 30 at 6PM CST.   Students who do not complete the Packing and Storage Waiver by that time will have their items packed and placed in campus storage.  The form can be found in the Student Housing Portal under the Applications menu.

We regret the disruption this consolidation may create for you, and we are grateful for your cooperation in our efforts to provide space in our residence halls to support VUMC healthcare workers helping our community in this time of crisis.  We are fortunate to be part of such a strong, committed, caring and passionate community.

Dear Campus Resident,

As you read in our earlier message, we need to begin consolidating those of you who remain on campus into a smaller number of residence halls.

We know that for many students, including our international students, the ability to remain on campus is critical during this time. It is our mission to continue to provide support for you; we appreciate your flexibility and understanding as we begin this consolidation process.

Consolidation will allow us to better support you during your time on campus by enhancing our ability to provide meal deliveries, ensuring your ongoing safety, and providing adequate staffing in the buildings. We are committed to our students’ safety and well-being while on campus during this unusual time. The consolidation will also enable Vanderbilt to support Vanderbilt University Medical Center’s continuing efforts to prepare for and respond to the COVID-19.

We have allocated Lewis, Morgan, and Chaffin in Highland Quad as the residence halls to which we will reassign students. All apartments in these buildings have private baths, allowing for more social distancing within the building. High touch surfaces like door handles and elevator buttons will be frequently sanitized. Community kitchens in campus residence halls have been closed for your safety.

We will permit students currently residing in Chaffin, Morgan and Lewis to continue to reside in their spaces. We will close the Mayfield Lodges due to low occupancy and reassign Mayfield residents to other spaces.

All reassignments will be fully supported with moving assistance. Residents will be provided with boxes to pack their belongings.  University staff will move the boxes to the new assignment.

We will make every effort to honor requests from students wishing to share the same living spaces in Lewis, Morgan and Chaffin. Please send requests to share living spaces to ohare@vanderbilt.edu.  Lewis, Morgan and Chaffin have apartments for two, three and four occupants.

Please understand that the reassignment process will require a phased approach. Before we can reassign students, we must clear spaces of the belongings of students who have already departed campus.  We will reach out and be in touch with you personally in the coming days to inform you of next steps and a timeline for any moves.

We regret the disruption this consolidation may create for you, and we are grateful for your cooperation in our efforts to provide space in our residence halls to support VUMC healthcare workers helping our community in this time of crisis.  Please note, students and healthcare staff will be housed in separate residence halls.  Student and health care staff will not be intermingled.

Thank you and please do not hesitate to reach out if you have any questions.

Dear Vanderbilt Students,

We appreciate your patience as we continue to navigate uncharted territory as a result of COVID-19. We are making decisions based on the best information we have at any given time, and our staff is working around the clock to provide student support and assist with getting each student’s belongings back to them.

That being said, we have an update on our campus residences. Vanderbilt will begin consolidating remaining students into a smaller number of residence halls on campus. Consolidation will allow us to better support the students remaining on campus in terms of managing facilities, providing meal deliveries, and ensuring adequate staffing in the buildings. We want to ensure students continue to feel safe and supported while on campus during this unusual time.

The consolidation will also enable Vanderbilt to support Vanderbilt University Medical Center (VUMC). As the demands on healthcare may increase exponentially, Vanderbilt will assist VUMC by providing housing for medical staff working long hours and multiple shifts to address the expected surge in health care needs. VU will be able to assist VUMC through utilization of Vanderbilt facilities that are unoccupied after the consolidation of students who remain on campus.

If you have already left campus, what does this mean for you?

We know many of you departed campus, or did not return after spring break, and are eager to make plans to retrieve your belongings. Nashville Mayor John Cooper has declared a “Safer At Home” order until April 6. As a result, students will not be permitted to return to campus to remove belongings from their on-campus spaces until further notice.

As a result of this planned consolidation, we may need to reassign current residents, and pack and ship, or store, belongings of already departed residents in certain residence halls.  We will notify affected current and departed residents prior to taking any action.  Please note that UPS, our preferred provider, will be granted access to student spaces for the purpose of packing and shipping or storing student belongings at the student’s expense. Multiple occupant spaces may pose challenges to identifying ownership of items and we may reach out to roommates to provide remote assistance in order to properly pack belongings.  

We are asking for your help.

We have prepared a very brief survey that we are asking you to complete as soon as possible. The “Belonging Status Form” can be accessed in the Student Housing Portal under the Applications menu.

The survey will ask if you have left campus, if you left belongings behind, if the belongings are packed and labeled, and other questions that will help us plan appropriately to assist you to the best of our ability. If you lived in a building we are seeking to clear for VUMC use, we will communicate with you before we begin boxing any of your belongings.

We value and appreciate your cooperation as we do our best to support the critical healthcare workers serving our community during this crisis.  As a reminder, for the most update information on the university’s response to COVID-19, please visit www.vanderbilt.edu/coronavirus.

Dear Campus Residents,

We are sharing a service update on behalf of Campus Dining. Starting Monday, March 23, Rand Dining Center will be the only location open until further notice.

Campus Dining will be open for grab & go everyday at Rand during the following hours:

  • Breakfast 8am-9:30am
  • Lunch 11:30am-1:30pm
  • Dinner 4:30pm-6:30pm

Along with grab-and-go, offsite dining, and limited service times, we are working hard to provide maximum safety through social distancing.

Stay well, Vanderbilt!

Dear Campus Resident,

We understand that some resident students are receiving COVID-19 tests at off-campus locations.  If you have been tested and require isolation, please note that you MUST NOT isolate in your residence hall room.  You are required to isolate off campus or in an approved on-campus location that is coordinated by the Office of Housing and Residential Experience.  If you need assistance with this isolation, please contact OHARE at ohare@vanderbilt.edu or 615-982-0885 (call, don't text).

Please call the Student Health Center at (615) 322-2427 during business hours or message your healthcare provider through My Health at Vanderbilt if you have been tested at any off-campus location.

The University will provide you with self-isolation instructions, resources and support.

All students should remain extra vigilant for symptoms of COVID-19. Anyone developing symptoms may call the VUMC COVID-19 hotline at 888-3132-0847 or may contact the Student Health Center on-call provider at 615-322-2427.

Please continue to stay informed with the latest health and campus information at vu.edu/coronavirus

Additionally, we remind you to keep your residence hall room door locked at all times during this time of low occupancy.

Dear Student –

Thank you for completing the Spring Move-Out Information Form.

According to your responses, you are unable to depart campus by Sunday, March 15.  To best assist you, we need some additional information.  Please visit the Student Housing Portal and complete the Spring Housing Extension Form under the Applications menu.

You may remain in your current on-campus space until you receive further instruction.  Requests to stay on-campus beyond March 15 will be reviewed on a case by case basis.  University staff will then follow-up with you based on your responses.

We deeply appreciate your patience as we work as quickly as possible to address each individual student’s needs.

In order for us to better assist you, the most important thing you can do is complete the Spring Move-out Information form in the Student Housing Portal as soon as possible.  The form will prompt you to answer a few questions about your move-out plans and needs that will help us track the needs of all residents and follow up with you.   Below are a few key points:

  • We expect delivery of boxes and tape tomorrow by mid-day.  Carts as well as boxes and tape will be available at each area main lobby (Kissam Center Lobby, E. Bronson Ingram Lobby, Towers East, Branscomb, Blakemore, Lewis, & Hank Ingram).  In the spirit of civility, please make sure you return the carts to the appropriate lobby.
  • The information we collect will enable us to determine shipping and storage needs and we will send out additional information about shipping and storage soon.
  • There will be no access to residence hall and Greek house storage space at this time.
  • As you depart, please leave your room key in the designated key box in your main area lobby; there will be key envelopes for you to label with your VUnetID and room number.  Please do NOT lick the envelope closures.
  • If you are still on campus and leaving by Sunday, March 15, please pack and remove as many of your belongings as you can.  If you are unable to take all of your items when you leave, we would appreciate you placing your remaining items in a box and labeling them with your name and leave them in your room.
  • If you are unable to leave campus by Sunday, March 15, please indicate this on the Spring Move-out Information Form and we will follow-up with you.
  • If you have already departed campus, you are not expected to return this week/weekend to acquire the rest of your belongings.  We will provide information at a later date regarding how you will obtain the items you left behind.  We realize some of you might wish to return and retrieve your items and others might prefer to have them shipped or stored   We will send more information soon about both of these options.   We also realize some students did not return from spring break and will need to retrieve their personal items.  Those students should contact the Office of Housing and Residential Experience to make those arrangements.    Please continue to check the university’s website link (vu.edu/coronavirus) for ongoing updates.

If you have concerns or questions, contact the Office of Housing and Residential Experience at ohare@vanderbilt.edu and we will work to answer those concerns or questions.  We truly appreciate your patience and partnership during this unprecedented time

Dear Undergraduate Campus Resident,

As Chancellor Wente announced earlier today, we will move fully to online and alternative learning for the remainder of the semester. All undergraduate campus residents should make plans to move out no later than Sunday, March 15. Classes will resume using online and alternative learning March 16.

We are asking all campus residents to complete the required Spring Move-Out Information form, available under the Applications menu in the Student Housing Portal on the OHARE website, as soon as possible. Students who may need to remain on campus after beyond March 15 will receive further communication.

We recognize that this has been a very challenging situation for all of you, and that you and your families are likely to have many questions. We are in the process of updating the university’s coronavirus website with details and will share updates as soon as we have them.

Be assured that our campus remains safe and open. We are continuing our cleaning, sanitizing, social distancing and other best practices to keep our campus safe. We are committed to supporting your health and wellbeing, and we are grateful for your patience and cooperation.

Dear Campus Residents,

We are writing to inform you of new practices in place to support the health and safety of our community. Please review and follow these guidelines to help us minimize potential exposure to illness.

Campus residents that are staying on campus any time during March 10-31 must register to stay. Students must register online at http://www.vanderbilt.edu/ohare/ by logging into the Student Housing Portal, and completing the Class Suspension and Online Class Housing form located under the Applications menu. Residents staying on campus must register so that we can account for you in our residence halls in the event of an emergency.

As of March 10 at 6pm, we will implement the following residence hall access restrictions:

  • Campus residents will have access to their resident floor only.
  • The only access to Greek Houses will be limited to residents of those houses.
  • Non-Vanderbilt community guests are not permitted within the residence halls during this time.
  • There should be no parties/gatherings; students are encouraged to maintain social distance and minimize interactions with others.

The Student Handbook policies and community standards are still in place. Please keep in mind, quiet hours are from 10pm-8am Sunday-Thursday and 12am-10am Friday and Saturday. We ask that you also be considerate and observe courtesy hours. Front desk hours will be abbreviated therefore if you need assistance, please call the RA duty phone. You may experience longer wait times for basic functions, such as lockout keys.

At this time, campus residents are not required to leave campus or move-out. However, this is a good time to plan for the end of the semester (i.e. cleaning, donations, and storage). UPS is our preferred vendor – get more information here.

Campus dining remains open. Meals in dining halls will be grab-and-go and market swipe restrictions are lifted (swipe up to three times per day). For additional information and updates, please visit https://campusdining.vanderbilt.edu/.

Stay informed with the latest health and campus information by visiting https://www.vanderbilt.edu/coronavirus/.

We all have a role in keeping our community safe during this challenging time. Thank you for your cooperation.