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Move-Out Information

We appreciate your patience as we continue to navigate uncharted territory as a result of COVID-19. We are making decisions based on the best information we have at any given time, and our staff is working around the clock to provide student support and assist with getting each student’s belongings back to them. We will be sending daily updates to help assist you through this transition. This page will be updated as soon as information is available.

Vanderbilt will begin consolidating remaining students into a smaller number of residence halls on campus. Consolidation will allow us to better support the students remaining on campus in terms of managing facilities, providing meal deliveries, and ensuring adequate staffing in the buildings. We want to ensure students continue to feel safe and supported while on campus during this unusual time.

The consolidation will also enable Vanderbilt to support Vanderbilt University Medical Center (VUMC). As the demands on healthcare may increase exponentially, Vanderbilt will assist VUMC by providing housing for medical staff working long hours and multiple shifts to address the expected surge in health care needs. VU will be able to assist VUMC through utilization of Vanderbilt facilities that are unoccupied after the consolidation of students who remain on campus.

I have already left campus, what does this mean for me?

We know many of you departed campus, or did not return after spring break, and are eager to make plans to retrieve your belongings. Nashville Mayor John Cooper has declared a “Safer At Home” order until April 24. As a result, students will not be permitted to return to campus to remove belongings from their on-campus spaces until further notice.  If and when permissible, students may be able to return to campus to retrieve their belongings from campus storage.

As a result of planned consolidation, we may need to reassign current residents, and pack and ship, or store, belongings of already departed residents in certain residence halls.  We will notify affected current and departed residents prior to taking any action.

Please note that UPS, our preferred provider, will be granted access to student spaces for the purpose of packing and shipping or storing student belongings at the student’s expense. Multiple occupant spaces may pose challenges to identifying ownership of items and we may reach out to roommates to provide remote assistance in order to properly pack belongings.  

  • UPS provides shipping and storage services at the student’s expense
  • UPS contact information: call 615-327-4614 or email info@premiercollegestorage.com

OHARE can pack and store your items at no charge. Belongings may be picked up when residence halls open in the fall on August 23. At this time, we do not know if the Safer at Home order will be extended.

If you still have your room key, please mail it back to OHARE. You should include a note with your name, building, and room number. Please tape the envelope closed, do not lick. You can mail to the following address:

OHARE
PMB 351677
2301 Vanderbilt Place
Nashville, TN 37235-1677

Please be sure to complete the Belonging Status form provided in the Student Housing Portal

I am still on campus, what does this mean for me?

We know that for many students, including our international students, the ability to remain on campus is critical during this time. It is our mission to continue to provide support for you; we appreciate your flexibility and understanding as we begin this consolidation process.

Consolidation will allow us to better support you during your time on campus by enhancing our ability to provide meal deliveries, ensuring your ongoing safety, and providing adequate staffing in the buildings. We are committed to our students’ safety and well-being while on campus during this unusual time. The consolidation will also enable Vanderbilt to support Vanderbilt University Medical Center’s continuing efforts to prepare for and respond to the COVID-19.

We have allocated Lewis, Morgan, and Chaffin in Highland Quad as the residence halls to which we will reassign students. All apartments in these buildings have private baths, allowing for more social distancing within the building. High touch surfaces like door handles and elevator buttons will be frequently sanitized. Community kitchens in campus residence halls have been closed for your safety.

We will permit students currently residing in Chaffin, Morgan and Lewis to continue to reside in their spaces. We will close the Mayfield Lodges due to low occupancy and reassign Mayfield residents to other spaces.

All reassignments will be fully supported with moving assistance. Residents will be provided with boxes to pack their belongings.  University staff will move the boxes to the new assignment.

To maintain social distance and protect public health, students will each be assigned to living spaces that contain a private bath, private kitchen, a living room and at least one bedroom.  Current roommates may elect to share living space and we will attempt to honor that request, otherwise students will be assigned 1 to an apartment. Please send requests to share living spaces to ohare@vanderbilt.edu.  Lewis, Morgan and Chaffin have apartments for two, three and four occupants.

Please understand that the reassignment process will require a phased approach. Before we can reassign students, we must clear spaces of the belongings of students who have already departed campus.  We will reach out and be in touch with you personally in the coming days to inform you of next steps and a timeline for any moves.

Please be sure to complete the Belonging Status form provided in the Student Housing Portal

We regret the disruption this consolidation may create for you, and we are grateful for your cooperation in our efforts to provide space in our residence halls to support VUMC healthcare workers helping our community in this time of crisis.  We are fortunate to be part of such a strong, committed, caring and passionate community.