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Vehicles For Service

Vehicle Loan Program

How to Use OACS Service Vehicles – PowerPoint

OACS Driver Authorization

  • Go to Learning Exchange and in the course box type ”Driver Orientation” and click “Enroll” you will receive an email stating that you have been enrolled.
    • Please complete the PowerPoint question and answer.
    • Complete the “Driver Authorization Application” and the “Consent and Disclosure” application. Holly Jones has these at her desk in the OACS office 305 Sarratt|Rand Hall
    • Holly Jones will also need a copy of the driver’s license in order to complete the authorization.
    • Please bring $10.00 cash or check
    • Holly Jones submits this information to risk management and once she gets confirmation, the student will be able to drive an OACS vehicle.
    • New Vanderbilt policy– All students driving for Vanderbilt events whether it is an OACS vehicle or their personal vehicle, they MUST complete the driving module.

OACS Vehicle Loan Program

The OACS vehicles are available to use for service projects within Davidson County. All Vanderbilt students, faculty and staff are eligible to drive once they have completed the drive certification or renewal procedures.

To use an OACS vehicle for a service project, you’ll need to follow these easy steps:

  1. Complete driver authorization or renewal (procedures above).
  2. Go to EMS and under the “Browse and Search” tab click “ Check Availability” and scroll Down to OACS. Find the dates that you are needing and fill out the needed information. You will receive an confirmation email, but within 24 hours you will receive an Approval or Denial email.
  3. On the day of your service activity (Monday-Friday), pick up the keys from Sarratt | Rand room 305A between 7:30am – 4:15pm. Return the key to Sarratt ticket desk after 4:30pm.
  4. For a weekend reservation, please pick up your keys by 4:15pm on Friday. Return the key to Sarratt | Rand ticket desk after the service project.
  5. Remember: Vanderbilt students are not allowed to transport non-Vanderbilt students in OACS vehicles without a signed waiver from the parent/guardian of a minor or the adult you will be transporting. The waivers are available in the OACS office – please see your advisor to obtain the appropriate form.
  6. In the event of an accident, it’s important for you to have read the Vehicle Accident Reporting Procedure. We recommend you do so immediately before proceeding.
  7. Please read the “How to use OACS service vehicles” PowerPoint


OACS Vehicle Use Policy

  • Students can use OACS vehicles only for service projects.
  • Students who want to use one of the OACS vehicles must be OACS certified. This includes, taking the Online Driver’s module and completing a background check.
  • OACS certified students may not let a non-certified student drive an OACS vehicle, even if they are in the car together.
  • If a student wants to do a service project outside of Davidson County, they need to prepare a written proposal outlining the project and give it to OACS Director, Clive Mentzel.  Please send this proposal at least a week in advance to make sure there is enough time for the proposal to be reviewed.
  • Students can check out OACS vehicles as early as 6:00am and they can keep them out as late as 9:00pm. Special circumstances will be reviewed by OACS Director.
  • When a student checks out a vehicle, they must return the same day they checked out the vehicle.
  • A Student Travel Form is required from the students who are traveling to an area that might pose a risk such as: (This form will only need to be signed once a semester, per student, and per site)
    • Disaster Zones
    • High crime areas
    • Programs and experiences addressing populations under stress (People who are experiencing homelessness, people who are experiencing incarceration, or ones medically at risk)
    • Protest sites and demonstrations
    • Remote areas (more than 60 miles from the nearest hospital)

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Active Citizenship & Service
PMB 356308
2301 Vanderbilt Place
Nashville, TN 37235
(p): 615-343-7878

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